JOB SUMMARY:
The Warehouse Officer provides assistance to the Warehouse Manager or Warehouse Supervisor by ensuring accurate accounting of warehouse inventory and maintaining proper storage conditions. This role involves thorough documentation and transparent reporting of all warehouse transactions, strictly adhering to the International Medical Corps Warehouse Manual, donor specifications, and relevant local regulations, as applicable.
The Warehouse Officer is part of the warehouse support team and reports directly to the Warehouse Manager, Warehouse Supervisor, or another designated supervisor, depending on the current team structure.
To successfully fulfill the duties of this position, an individual must possess the ability to execute each essential function, whether with or without reasonable accommodation.
Responsibilities include managing daily operations, overseeing project execution, and ensuring adherence to company standards. The role requires coordinating team efforts, maintaining accurate records, and reporting progress to senior management. Additionally, the position demands strong problem-solving skills, meticulous attention to detail, and the ability to meet deadlines efficiently. Successful candidates must demonstrate proficiency in relevant software, effective communication, and a proactive approach to addressing challenges. A commitment to continuous improvement and collaboration is essential to drive organizational success.
Warehouse Officer provides assistance to the supervisor by ensuring the efficient execution of warehouse operations. This role includes overseeing inventory management, coordinating logistics, and maintaining workplace safety standards. Additionally, the Officer will assist in processing orders, verifying shipment accuracy, and resolving discrepancies. Strong organizational and communication skills are required, along with the ability to work in a fast-paced environment. Proficiency in inventory software and basic math is essential.
Ensures adherence to IMC warehouse procedures by verifying that current practices, policies, and protocols align with the IMC Warehouse Manual and relevant donor and host country legal requirements.
Overseeing the proper organization and storage of all commodities within designated storage facilities or warehouses, while maintaining precise inventory records and ensuring items remain in optimal condition throughout their storage period.
Maintaining optimal storage conditions for all commodities, such as regulating temperature and humidity levels, as well as segregating hazardous materials and items unsuitable for consumption (e.g., damaged or expired goods), is essential.
Monitor tracking of shelf life for stored items and, when specified by program guidelines, evaluate whether stock levels meet established minimum and maximum thresholds for each item, issuing alerts to designated stock owners as necessary.
Your responsibilities include documenting any losses or damages to commodities, adjusting processing stock records, and notifying stock owners of any discrepancies that require further investigation.
Maintaining accurate, transparent, and dependable stock records for all commodities transactions, categorized by item and project, is essential. This includes the standardization of documentation, reporting, and the control system. Regular maintenance and periodic verification of these records must be ensured to uphold their reliability and integrity.
Consistent preparation and dissemination of Stock Report updates are required.
Ensure the secure and efficient functioning of warehouse activities to uphold a safe working environment.
Ensure all pertinent handling equipment remains in optimal working order and maintain an adequate stock of packing materials, cleaning supplies, and personal protective equipment at all times.
Supervises volunteers, casual laborers, and warehouse visitors, establishing clear performance objectives for all staff under supervision and tracking their progress to ensure alignment with set goals.
The team is responsible for conducting physical counts of received goods and preparing Goods Received Notes (GRN), while also performing quantity control checks in collaboration with management-assigned personnel.
Quality Assurance duties may be undertaken in the absence of technical personnel, ensuring continuity of inspection and testing processes.
The role involves maintaining organized and efficient stock stacking while maximizing the utilization of both indoor and outdoor warehouse space.
Quality oversight is required for kitting, depicting, reconditioning, and reconstituting processes to ensure adherence to established standards and operational integrity.
Release goods strictly according to authorized Goods Issue Orders (BIOS). Maintain accurate records of all inventory dispatches, ensuring thorough tracking from stock withdrawal to final distribution.
Ensuring that warehouse inventory and outgoing shipments are securely and properly packaged to minimize the risk of damage during handling and transit.
We collaborate with Logistics to coordinate the transportation of goods, ensuring alignment with approved stock releases and generating necessary documentation to accompany shipments, such as Waybills. Additionally, we oversee the loading of commodities and record the details of cargo handover to transporters or recipients.
Conducting inventory audits and verifying stock levels, ensuring any discrepancies are evaluated for their effects on product quality and end-use suitability.
Engaging in thorough warehouse sanitation, including cleaning, disinfecting, and ensuring the space remains dry, orderly, and free from pests or rodents, among other duties.
Conducts additional warehouse-related duties as specified in the IMC Warehouse Manual or as assigned by a supervisor to support operational needs.
The role focuses on enhancing organizational capabilities through targeted capacity development, fostering a culture of continuous learning, and implementing effective training initiatives. Key responsibilities include designing and delivering professional development programs, assessing training needs, and evaluating program effectiveness to ensure alignment with strategic objectives. The position requires expertise in instructional design, strong facilitation skills, and the ability to collaborate with stakeholders across departments to identify and address skill gaps. Additionally, the incumbent will monitor emerging trends in learning and development to recommend innovative solutions that drive employee engagement and performance improvement.
Provides assistance to all supervised personnel and temporary workers within the warehouse environment.
Duties include orienting, mentoring, guiding, and managing the performance of direct reports, as well as collaborating with peers to foster professional growth and operational excellence.
Facilitates the execution of training plans tailored to warehouse personnel as needed.
Fosters collaborative and professional relationships among team members, cultivating a cohesive and high-performing team environment.
Ensures adherence to regulatory standards, conducts thorough audits, and maintains robust internal controls to mitigate risks and uphold organizational integrity. Duties include evaluating compliance frameworks, identifying discrepancies, and implementing corrective actions to align with legal and industry requirements. Additionally, oversees the development and enforcement of policies to safeguard operational efficiency and ethical practices across all departments.
Ensures all warehouse operations, whether executed or overseen, adhere strictly to IMC policies and procedures, as well as donor requirements, local laws, and relevant regulations.
Ensures adherence to mandatory control mechanisms governing stock management business processes and compliance requirements.
Oversee meticulously organized filing systems, ensuring all warehouse transactions and stock reports are recorded with precision and maintained in a manner that facilitates comprehensive audits.
Ensures mandatory reports are submitted or made available to the country management team promptly, adhering to IMC policies and procedures.
Facilitates the execution of corrective actions determined through self-control assessments, audits, or compliance evaluations.
We are seeking a skilled professional to safeguard our organization against fraudulent activities through proactive measures and strategic oversight. The ideal candidate will possess expertise in identifying risks, analyzing patterns, and implementing robust controls to mitigate potential threats. Responsibilities include conducting thorough investigations, monitoring transactions, and ensuring compliance with regulatory standards. Proficiency in fraud detection tools and data analysis is essential, along with strong analytical and problem-solving abilities. The role requires collaboration with cross-functional teams to develop and enforce policies that deter fraudulent behavior while maintaining operational efficiency.
Dedicated to preventing, detecting, and reporting fraud in alignment with IMC policies and procedures, as well as donor guidelines and applicable local laws and regulations, while actively reducing fraud-related risks.
The Logistics Management and Information System (LUIS) is designed to oversee the efficient coordination and tracking of resources, ensuring timely procurement, distribution, and inventory control across supply chains. It integrates advanced software solutions to monitor performance metrics, streamline workflows, and enhance decision-making processes. This system requires professionals skilled in data analysis, inventory management, and logistics software proficiency to maintain optimal operational efficiency. Responsibilities include maintaining accurate records, forecasting demand, and identifying cost-saving opportunities while adhering to regulatory compliance and quality standards.
Assists in deploying software solutions specifically designed for inventory management.
Employ software applications with precision and consistency to ensure accurate outcomes.
Conduct additional assignments as directed. The responsibilities and duties outlined in this document reflect the scope and nature of the work assigned, though they may not encompass every possible task.
Bachelor’s degree in a relevant field or equivalent professional experience is required. Candidates must possess at least three years of hands-on experience in a similar role, along with a proven track record of delivering measurable results. Strong analytical and problem-solving skills are essential, as is the ability to work collaboratively in a fast-paced environment. Proficiency in industry-standard software and tools is also mandatory. Excellent communication and organizational abilities are expected to effectively manage projects and stakeholders.
A Bachelor’s degree in Logistics, Supply Chain Management, or a related field is generally required.
Appropriate substitutions may be made for relevant education and experience when deemed equivalent.
A minimum of three years of hands-on experience within a comparable professional setting is required.
Proven ability to collaborate effectively within diverse teams and build strong interpersonal relationships.
Demonstrates a strong dedication to and comprehensive grasp of IMC’s mission, core values, and guiding principles.
Proficiency in Microsoft Office Suite, specifically Microsoft Word, Excel, and Outlook, is required.
Proficient in fostering a collaborative work environment.
Demonstrates strong adaptability and collaboration skills when engaging with diverse, multi-ethnic, and multicultural teams.
Capable of functioning effectively in challenging environments, frequently in isolated locations.
We seek candidates who possess pertinent qualifications or have completed specialized training courses relevant to the position.
Experienced in managing medical commodities and overseeing cold chain logistics to ensure product integrity and regulatory compliance.
Proficient in both written and oral English communication.
Interested applicants should utilize the designated method of application to submit their materials for consideration. The specific procedure for applying can be found on the company’s official website or within the job posting. Ensure all required documents are included and adhere to the outlined submission guidelines. Late or incomplete applications will not be reviewed.
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND
Experience Required
3 years
