Organize and oversee the schedules, appointments, and calendars of executives with precision and efficiency.
Prepare, compose, and disseminate correspondence, reports, and other written materials.
Craft comprehensive meeting agendas and compile necessary supporting materials for distribution.
Prepare and circulate official meeting minutes in a timely and accurate manner.
Act as the primary liaison for all incoming internal and external communications and inquiries, ensuring prompt and professional responses to address and resolve queries effectively.
Prepare standard letters and messages while addressing inquiries as instructed.
Responsibilities include tracking office supply levels and placing orders for replenishment as needed.
Oversee the upkeep of office equipment and arrange for necessary repairs as needed.
Ensure meticulous management of records and databases to guarantee precision and completeness.
Maintain comprehensive and accurate documentation and organize all organizational records in accordance with established filing procedures.
Ensure the protection of sensitive data and corporate records.
Requirement
Demonstrated success in positions such as Secretary, Administrative Assistant, or comparable roles is required.
A strong command of the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required.
Outstanding proficiency in both written and verbal communication is essential.
Demonstrates exceptional proficiency in organizing tasks and efficiently managing time to meet deadlines and prioritize responsibilities.
Demonstrates exceptional judgment and integrity when managing sensitive or proprietary data, ensuring strict confidentiality and adherence to established protocols.
Residency within the Island and its surrounding areas is mandatory.
Qualified applicants are encouraged to submit their CV to oluseye@hopmobiletransport.com, with the job title included in the subject line of the email.
Qualifications
BA/BSc/HND
Experience Required
2 - 5 years
