Job Summary
The Finance officer assists the Finance Manager in all the activities related to finance and cash management.
We are seeking a highly motivated professional to oversee and execute a range of critical duties. Key responsibilities include managing project timelines, coordinating team efforts, and ensuring adherence to organizational standards. Tasks will involve conducting thorough research, analyzing data, and preparing detailed reports to support decision-making. Additionally, the role requires fostering collaboration across departments, resolving conflicts, and maintaining open communication channels. The ideal candidate must demonstrate exceptional organizational skills, attention to detail, and the ability to prioritize tasks effectively in a fast-paced environment.
Treasury & Cash Follow-up responsibilities include monitoring cash flow, reconciling accounts, and ensuring accurate financial reporting. The role requires proficiency in financial software, strong analytical skills, and meticulous attention to detail. Key duties involve tracking incoming and outgoing funds, verifying transaction accuracy, and addressing discrepancies promptly. Candidates must possess excellent organizational abilities, effective communication skills, and a solid understanding of treasury operations. Compliance with financial regulations and internal policies is essential to maintain the integrity of financial records.
The finance assistant is responsible for overseeing the management of petty cash.
The daily physical inventory of the petty cash must be meticulously verified to ensure accuracy, with any discrepancies promptly reported to the relevant line manager.
Ensure the base-level cash availability is maintained and proactively forecast any potential cash-related issues.
Compile the weekly cash forecast and submit the request at the foundational level.
Prepare and verify all base-level checks to ensure accuracy and compliance with established standards.
Track and oversee contract payment due dates to ensure timely fulfillment of financial obligations.
Consistently monitor and ensure timely collections of outstanding payments by conducting regular follow-ups with clients or customers.
Ensure the protection of cash assets and the safeguarding of confidential information.
Finance & Accounting Management encompasses strategic oversight of financial operations, ensuring accurate reporting, compliance with regulatory standards, and efficient resource allocation. This role involves leading accounting teams, optimizing financial processes, and providing data-driven insights to support executive decision-making. Key responsibilities include budgeting, forecasting, risk management, and maintaining robust internal controls. Candidates should possess advanced analytical skills, proficiency in financial software, and a strong understanding of GAAP or IFRS standards. Relevant experience in financial leadership, stakeholder management, and a track record of driving operational excellence are essential.
Before entering any information, ensure that the invoices adhere to PUB’s established regulations and procedures.
Record all bank transactions in the Excel accounting ledger on a daily basis, ensuring that each entry is completed with the necessary details, including the transaction date, accounting code, associated project, budget code, and any other relevant information.
Monitor the voucher processing workflow and ensure the meticulous archiving of invoices, strictly adhering to the donor’s established rules and regulations.
Ensure the foundational integrity and consistency of the archiving process.
We are responsible for verifying and ensuring the precision of accounting data within the base accounting system.
Oversee the completion of the monthly accounting closure process for the base.
Collaborate in the integration of budget monitoring processes to ensure comprehensive financial oversight and alignment with organizational objectives.
Compile and submit the weekly financial forecast of the base for validation by the Finance Manager.
Compile all invoices that are exempt from Value Added Tax (VAT) for processing and record-keeping purposes.
Prepare and distribute a monthly Withholding Tax report.
At the conclusion of each month, perform the bank reconciliation to ensure accuracy and alignment between the company’s financial records and the bank’s statements.
Compile the annual financial statements and related documentation for the base in accordance with established accounting standards and regulatory requirements. Ensure all financial records are accurate, up-to-date, and compliant with internal policies before finalizing the closing process. Coordinate with relevant departments to gather necessary data, resolve discrepancies, and validate supporting documentation to facilitate a seamless and accurate year-end closure.
Coordinate and arrange external audit visits, including those with donors and coordination teams.
Oversee the supervision and coordination of the team to ensure optimal performance and productivity. Manage team dynamics, delegate responsibilities, and provide guidance to foster a collaborative and results-driven work environment. Monitor progress, address challenges promptly, and implement strategies to support both individual and collective goals. Ensure alignment with organizational objectives while promoting professional development and accountability among team members.
Oversee the daily activities and operations of the team, ensuring tasks are executed efficiently and in alignment with established objectives.
Revise and finalize the team’s leave schedule to reflect accurate availability and ensure comprehensive coverage during absences.
Under the guidance of the Finance Manager, responsible for conducting performance appraisals and establishing measurable objectives for team members to enhance their overall effectiveness.
Assist the Finance Manager with the recruitment of new staff members.
Ensure the team adheres to all PUB policies and procedures without exception.
Requirements
Proficient in Hausa and English, with fluency in any Gaza dialect considered advantageous.
A university degree in Finance, Accounting, or an equivalent field is required for this position.
Individuals must possess a minimum of two years of professional experience within comparable sectors, such as non-governmental organizations or private enterprises.
Proficiency in analytical thinking and written communication is essential.
Proficiency in Microsoft Office applications, particularly Word and Outlook, is required, along with advanced expertise in Excel.
Responsibilities include overseeing and managing the organization’s assets, ensuring their optimal utilization, maintenance, and protection. This role involves implementing strategies to maximize asset value, conducting regular audits to assess performance, and mitigating risks associated with asset management. The position requires collaboration with cross-functional teams to align asset management with organizational goals, as well as staying updated on industry best practices and regulatory compliance. Strong analytical skills, attention to detail, and proficiency in asset tracking systems are essential for success in this role.
Interests
Committed to making a meaningful difference in the lives of others, with a sincere desire to provide support and assistance to those facing challenges.
Responsible for managing and overseeing financial operations, ensuring accurate recording, analysis, and reporting of all financial transactions. Develops and implements accounting policies, procedures, and internal controls to maintain compliance with regulatory standards and organizational policies. Prepares financial statements, budgets, and forecasts to support strategic decision-making. Conducts regular audits and reconciliations to verify data integrity and mitigate financial risks. Monitors cash flow, expenditures, and revenue streams to optimize financial performance and resource allocation. Collaborates with cross-functional teams to align financial strategies with business objectives. Requires proficiency in accounting software, strong analytical skills, and meticulous attention to detail. Maintains up-to-date knowledge of tax regulations, financial reporting standards, and industry best practices.
Transversalskills
Well organized
Proactively addresses challenges that arise during daily operations with confidence and resourcefulness.
Demonstrated capability to adjust priorities dynamically in response to evolving mission requirements or organizational changes.
We value individuals who demonstrate a high degree of independence, maintain an unbiased approach, and consistently exhibit strong work ethic. Candidates should embody self-reliance, objectivity, and diligence in all professional endeavors.
Manages and oversees a team of professionals, ensuring alignment with organizational goals and fostering a productive work environment. Responsible for setting clear performance expectations, providing regular feedback, and addressing performance issues as needed. Assigns tasks and projects based on team members’ strengths and development areas, promoting collaboration and accountability. Develops team members through coaching, mentoring, and training opportunities to enhance their skills and career growth. Monitors team performance metrics to identify trends, address gaps, and implement continuous improvement strategies. Facilitates effective communication between team members and other departments to streamline workflows and resolve cross-functional challenges.
Capable of effectively handling high-stress environments and meeting tight deadlines with composure and efficiency.
Qualifications
BA/BSc/HND
