Job Summary:
We are in search of a meticulous, proactive, and technically adept Technical Assistant to the Managing Director for a premier Architectural Design Firm. The successful applicant will deliver strategic, administrative, and technical support to the Managing Director while collaborating with project teams across diverse functions. This position is tailored for an individual with leadership potential who can represent the MD professionally, oversee operational coordination, and progressively assume greater managerial responsibilities as needed.
Oversee a range of critical responsibilities encompassing strategic planning, operational execution, and team leadership to ensure organizational objectives are met efficiently. Direct cross-functional initiatives, foster collaboration across departments, and implement processes that enhance productivity and performance. Monitor key performance indicators, analyze data trends, and present actionable insights to senior management to inform decision-making. Develop and mentor team members, cultivate a culture of accountability and continuous improvement, and align individual goals with broader company priorities. Ensure compliance with industry regulations, maintain high standards of quality, and drive innovative solutions to address challenges and capitalize on opportunities. Serve as a liaison between executive leadership and operational teams to facilitate clear communication and streamline workflows.
Offer comprehensive technical and administrative assistance directly to the Managing Director.
Oversee the planning, execution, and progress tracking of architectural, engineering, and construction initiatives to ensure timely and successful project completion.
The professional will represent the Managing Director at meetings, compiling detailed reports, documenting minutes, and developing actionable plans.
Perform necessary research, feasibility studies, and technical analysis to support project needs.
Support project planning, scheduling, coordination, and quality assurance activities to ensure adherence to established standards and timelines.
Collaborate with clients, consultants, contractors, and regulatory bodies to facilitate effective communication and project alignment.
Craft compelling presentations, proposals, technical reports, and business correspondence with precision and clarity.
Evaluate project progress systematically and enforce adherence to established deadlines to maintain operational efficiency.
Assist leadership in making informed operational and strategic decisions to drive organizational success.
Act as the MD’s authorized representative when assigned, offering strategic leadership and operational guidance to project teams to ensure alignment with organizational objectives.
Play a key role in driving business development efforts, enhancing operational processes, and supporting organizational growth initiatives.
Requirements:
A minimum of a bachelor’s degree in Architecture, Engineering, Quantity Surveying, Building Technology, Project Management, Accounting, or an equivalent field is required.
A minimum of three to five years of pertinent professional experience is required.
Demonstrates a comprehensive grasp of project management principles and business operational frameworks.
Exceptional proficiency in composing detailed reports, articulating ideas clearly, and delivering compelling presentations is essential.
Requires strong expertise in utilizing the Microsoft Office Suite, including Word, Excel, and PowerPoint.
Proficiency in AutoCAD, Refit, or similar design and project management software is essential.
Analytical thinking, meticulous organization, and adept problem-solving skills are essential.
Capable of working autonomously, upholding strict confidentiality, and effectively prioritizing multiple tasks.
A proven track record of leadership ability, capable of progressively taking on increased responsibilities as needed.
Interested and qualified applicants are encouraged to submit their CV via email to hireme@swiftconsulting.com.ng, ensuring the position title is included in the subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
