RFQ No. ASSUAN/2026 – 06/001
Craft a polished introduction that succinctly outlines the core purpose of the role while emphasizing key qualifications and expectations. Highlight the essential skills and experiences required to excel in this position, ensuring alignment with the organization’s objectives. Articulate the primary responsibilities in a clear, compelling manner to attract qualified candidates who possess the expertise and dedication to drive success. Emphasize the value this position brings to the team and the broader mission of the company.
The Civil Society Scaling-Up Nutrition in Nigeria (ASSUAN) is a non-governmental, non-profit coalition comprising organizations united by a common vision: to create a Nigeria where all citizens enjoy food security and proper nutrition. To achieve this mission, ASSUAN collaborates with government entities and non-state stakeholders, working to enhance awareness, foster sustained dedication, and mobilize effective strategies to combat under-nutrition across the country.
ASSUAN serves as the Nigerian Civil Society Alliance (CSA) for the Scaling Up Nutrition (SUN) global initiative, established on the core belief that access to food and proper nutrition is a fundamental human right. Nigeria became part of this international movement in 2011, leading to the establishment of its CSA wing, ASSUAN, in November 2013 in Florin, Kara State, Nigeria. The alliance was formally launched on August 7, 2014.
ASSUAN is now inviting proposals from competent and seasoned vendors capable of furnishing, installing, and commissioning hybrid solar power systems integrated with lithium battery storage solutions.
Scope of Work
The chosen vendor(s) will be tasked with fulfilling the following obligations:
We specialize in delivering fully integrated hybrid solar power solutions, specifically designed for 20KVA and 30KVA capacities.
Deliver comprehensive storage solutions for lithium batteries, ensuring optimal safety, efficiency, and compliance with industry standards.
Perform comprehensive system installation and execute full integration of all components to ensure seamless operational functionality across the network.
Perform testing and commissioning procedures as part of the project delivery process.
Offer user training sessions and develop relevant documentation as required to ensure effective usage.
Provide post-sale assistance and warranty coverage to ensure customer satisfaction and product reliability.
Technical Requirements
We are seeking a 20kVA Hybrid Solar System to enhance our energy infrastructure. This system must integrate both solar power generation and battery storage capabilities, ensuring seamless energy management. Key requirements include compatibility with existing renewable energy sources, robust performance under varying load conditions, and adherence to industry safety standards. Responsibilities involve system installation, configuration, and maintenance, along with monitoring energy and troubleshooting technical issues. The ideal solution should support grid-tied and off-grid operations, providing reliable backup power during outages. Additionally, the system must meet regulatory compliance and efficiency benchmarks.
Provides a power capacity of up to 20 kilovolt-amperes (kV).
We integrate a hybrid energy system comprising grid power, solar energy, and battery storage to ensure reliable and sustainable electricity delivery.
Lithium-ion batteries are the required power source for this role.
Hybrid inverters, specifically designed for compatibility with lithium batteries, are required for this position.
High-efficiency solar panels are required to ensure optimal energy generation and system performance. These panels must meet stringent quality standards and deliver superior energy per unit area, maximizing the return on investment for the installation.
A roof-mounted mounting structure ensures secure and stable installation of solar panels or other equipment, optimizing energy capture and operational efficiency while adhering to safety and structural integrity standards.
Ensures comprehensive safeguarding through surge protection, circuit breakers, and an efficient earthing system to mitigate risks and maintain operational integrity.
We are seeking a highly skilled professional to oversee the installation, maintenance, and optimization of a 30kVA hybrid solar power system. The ideal candidate will possess expertise in solar energy technologies, electrical engineering, and energy storage solutions, ensuring seamless integration with the grid. Responsibilities include system design, performance monitoring, troubleshooting, and adherence to safety protocols. Candidates must hold a relevant technical qualification, such as a degree in electrical engineering or renewable energy, along with hands-on experience in hybrid solar systems. Proficiency in software tools for system modeling and data analysis is advantageous.
A capacity of 30KVA is required for this position.
System Type: Combines grid power with solar generation and battery storage to form a hybrid energy solution.
Lithium-based technology powers the battery system in this role.
Hybrid inverters, specifically designed to accommodate lithium batteries, are required for this role, ensuring seamless compatibility and optimized performance.
High-efficiency solar panels are designed to maximize energy while minimizing space requirements. These panels utilize advanced photovoltaic technology to convert sunlight into electricity more effectively than conventional options, ensuring optimal performance in diverse environmental conditions. Their superior efficiency makes them ideal for residential, commercial, and industrial applications where maximizing energy generation within limited surface areas is a priority.
A roof-mounted mounting structure is required for this position.
Ensure robust protection through surge protection mechanisms, circuit breakers, and a properly grounded earthing system.
Vendors may propose any recognized brand, as long as the technical specifications align with established industry standards.
Vendor prerequisites include a minimum of five years of relevant experience in the specified industry, along with demonstrated expertise in supply chain management and procurement processes. Candidates must possess strong negotiation skills, proficiency in vendor evaluation metrics, and the ability to develop and maintain strategic partnerships. Additionally, applicants should hold a bachelor’s degree in business administration, supply chain management, or a related field, and preferably hold a certification such as CPSM or CSCP. Familiarity with ERP systems, data analysis tools, and compliance regulations is essential. Responsibilities encompass sourcing high-quality vendors, negotiating contracts, ensuring cost efficiency, and mitigating supply chain risks while fostering collaborative relationships with internal stakeholders.
Interested suppliers are required to furnish the following:
Company profile and registration documents are essential for establishing the organization’s legal and operational framework. These documents provide comprehensive details about the company’s structure, ownership, and activities, ensuring compliance with regulatory requirements. They also facilitate transparency and trust with stakeholders, including investors, partners, and regulatory bodies. Accurate and up-to-date documentation supports efficient business operations and serves as a foundation for maintaining corporate governance standards.
Demonstrated experience with comparable projects of a similar nature provides valuable insight into your capability to deliver successful outcomes. Past project executions in related domains highlight your proficiency and aptitude for managing tasks efficiently. This track record underscores your ability to apply relevant skills and methodologies effectively.
The proposed system’s technical specifications outline its essential requirements, performance benchmarks, and operational constraints. Key components include hardware compatibility, software dependencies, and integration protocols to ensure seamless functionality. Performance metrics, such as processing speed, storage capacity, and scalability, are defined to meet operational demands. Additionally, security protocols, data encryption standards, and compliance requirements are established to safeguard sensitive information. The system must align with industry best practices and regulatory frameworks to guarantee reliability and efficiency in execution.
The warranty information encompasses all components, ensuring coverage and protection for each part of the system or product.
After-sales support plans encompass a comprehensive framework of services designed to ensure customer satisfaction and product longevity following a purchase. These plans typically include troubleshooting assistance, warranty coverage, repair services, and regular maintenance checks tailored to the specific product or system. Responsibilities may involve addressing customer inquiries promptly, coordinating with technical teams to resolve issues efficiently, and documenting service activities to maintain accurate records. Additionally, professionals in this role often analyze feedback to identify recurring problems and recommend improvements to product design or support processes. Strong communication skills, technical proficiency, and a customer-centric approach are essential for delivering exceptional post-purchase experiences.
Develop and implement pricing strategies that align with company objectives and market conditions. Analyze competitors’ pricing models to identify opportunities and ensure competitive positioning. Collaborate with cross-functional teams to evaluate cost structures, demand forecasts, and customer insights. Establish and maintain pricing guidelines, ensuring consistency across all products and services. Monitor pricing performance and adjust strategies as needed to optimize revenue and profitability. Ensure adherence to pricing policies and regulatory requirements while maintaining transparency and fairness in all transactions.
Vendors are required to provide a comprehensive quotation that includes all necessary details.
Equipment costs, broken down item by item, are required for evaluation.
Installation and commissioning entail expenses associated with deploying, configuring, and verifying systems or equipment to ensure operational readiness. These costs typically cover labor for technicians, procurement of necessary tools and materials, potential modifications to infrastructure, and testing procedures to confirm compliance with specified performance standards. Accurate budgeting for these expenditures is essential to mitigate unforeseen delays or budget overruns during project implementation.
Transportation and logistics expenditures, where relevant, must be considered and accounted for.
If applicable, taxes will be withheld according to current regulations.
The overall expenditure encompasses all financial outlays required to complete this project, including personnel, materials, equipment, and any additional resources necessary for successful execution. This budget must align with established financial constraints and undergo regular review to ensure adherence to spending limits. All expenses must be documented accurately and reported in accordance with company financial policies and regulatory standards.
We are seeking a candidate with a validity period extending from [start date] to [end date]. Applicants must hold a [required degree/certification] or possess [minimum years] of relevant experience in [field/industry]. Proficiency in [specific software/tools/skills] is essential, along with strong [soft skills, e.g., communication, problem-solving]. Responsibilities include [key task 1], [key task 2], and [key task 3], ensuring compliance with [relevant standards/regulations]. The ideal candidate will demonstrate [desired attribute, e.g., adaptability, leadership] and contribute to [specific project/goal].
We are seeking a motivated individual to ensure the timely completion of all delivery commitments. The position requires strict adherence to established schedules and the ability to coordinate logistics efficiently. Responsibilities include monitoring delivery progress, addressing potential delays, and maintaining clear communication with stakeholders. Strong organizational skills and a proactive approach are essential to meet customer expectations and uphold service standards. Experience in logistics or supply chain management is a plus.
The selection process will assess applicants based on specific performance benchmarks and professional qualifications. Essential prerequisites include relevant academic credentials and a minimum of three years of hands-on experience in the field. Key duties involve project management, collaboration with cross-functional teams, and delivering measurable outcomes within established timelines. Candidates must demonstrate strong analytical skills, adaptability to dynamic environments, and a commitment to continuous professional development. Familiarity with industry-standard tools and methodologies will be prioritized, along with exceptional communication and problem-solving abilities.
Quotations will undergo assessment based on the following criteria:
Cost competitiveness is a critical factor in maintaining market share and profitability. The ideal candidate will demonstrate a keen ability to analyze pricing strategies, identify cost-saving opportunities, and optimize resource allocation without compromising quality. Proficiency in cost management tools, financial modeling, and data-driven decision-making is essential, along with strong analytical skills to assess market trends and competitive landscapes. Experience in budgeting, forecasting, and negotiating supplier contracts will be advantageous, as will the capacity to balance short-term savings with long-term strategic investments. Collaboration with cross-functional teams, including procurement, operations, and finance, is necessary to align cost initiatives with broader business objectives.
Proven expertise in collaborating with vendors and managing their capabilities is essential. Demonstrates strong proficiency in overseeing vendor relationships and ensuring their operational capacity aligns with organizational objectives. Requires a track record of effectively leveraging vendor partnerships to enhance performance and achieve strategic goals.
Provide comprehensive warranty and post-sales assistance to ensure customer satisfaction and product reliability. Address inquiries, troubleshoot issues, and facilitate timely resolutions to maintain strong customer relationships and uphold brand reputation.
We are seeking a motivated individual to manage the efficient execution of delivery timelines, ensuring all shipments adhere to scheduled deadlines. The role requires meticulous planning, coordination with logistics teams, and proactive communication to address any potential delays. Responsibilities include monitoring shipment progress, resolving logistical challenges, and maintaining accurate records of delivery statuses. A strong sense of urgency, attention to detail, and the ability to work under pressure are essential. Candidates should possess prior experience in logistics or supply chain management, with proficiency in tracking systems and problem-solving skills. This position plays a critical role in sustaining customer satisfaction and operational excellence.
Additional Information
ASSUAN maintains the discretion to approve or decline any submitted quotation without providing justification. Only vendors meeting the shortlisting criteria will be contacted.
Quotations must be submitted exclusively to procurement@cs-sunn.org no later than 12:00 p.m. on Monday, June 8, 2026.
Qualifications
Others
Experience Required
2 - 10 years
