Summary:
The Payroll Analyst ensures precise and prompt payroll processing, maintains statutory compliance, generates payroll reports, administers HRIS systems, and oversees outsourced workforce payroll operations.
This position acts as a vital intermediary among People Operations, Finance, outsourced agencies, and employees, safeguarding payroll accuracy, ensuring adherence to regulatory standards, and delivering exceptional employee support.
Responsibilities:
Overseeing payroll operations involves ensuring accurate and timely processing of employee compensation, including salaries, wages, bonuses, and deductions. This role requires proficiency in payroll systems, adherence to tax regulations, and meticulous record-keeping to maintain compliance with labor laws. Key responsibilities include calculating gross-to-net pay, managing direct deposits, and resolving discrepancies promptly. Additionally, the position demands strong attention to detail, organizational skills, and the ability to handle confidential information with discretion. Familiarity with payroll software and relevant financial software is essential, along with excellent communication to liaise with HR and finance teams.
Oversee the complete cycle of payroll operations for all employees, guaranteeing precision and prompt distribution of payments.
Collect, verify, and reconcile various payroll inputs such as new employee onboarding, terminations, time and attendance records, overtime hours, allowances, deductions, performance bonuses, and any necessary adjustments to ensure accuracy and compliance.
Develop and execute monthly and quarterly incentive payouts in accordance with established reward policies and performance frameworks.
Statutory Compliance involves ensuring adherence to all relevant legal and regulatory requirements applicable to the organization’s operations. This encompasses monitoring changes in legislation, implementing necessary policies and procedures, and verifying compliance through regular audits and assessments. The role requires a thorough understanding of local, state, and federal regulations, as well as industry-specific standards. Responsibilities include conducting compliance training, maintaining accurate records, and reporting any potential violations to senior management. Strong analytical skills, attention to detail, and the ability to interpret complex regulatory frameworks are essential for success in this position.
Accurate computation and timely submission of statutory deductions must adhere strictly to Nigerian labor and tax laws.
Ensure ongoing awareness of labor laws, tax regulations, and statutory obligations to maintain compliance with current legal standards.
Guarantee adherence to all applicable payroll and tax regulations to mitigate risk and ensure organizational compliance.
Conducts reporting and analysis activities to provide data-driven insights and support decision-making processes across various departments.
Compile monthly payroll summaries, personnel cost reports, and statutory reports for dissemination to management and Finance teams.
Collaborate with HR and Finance teams to develop and refine staff cost budgets and financial forecasts.
Ensure precise payroll documentation is maintained while safeguarding sensitive information with strict confidentiality measures.
Support Finance in producing annual payroll and HR data reports essential for financial audits and year-end evaluations.
Compile and deliver HR data essential for ESG (Environmental, Social, and Governance) reporting as specified by external investors and partners.
You will be responsible for enhancing and optimizing existing systems and processes to improve efficiency, effectiveness, and overall performance. This role involves analyzing current workflows, identifying areas for improvement, pinpointing inefficiencies, and implementing data-driven solutions. You will collaborate with cross-functional teams to design and execute process enhancements while ensuring alignment with organizational goals. Additionally, you will monitor and evaluate the impact of changes, making adjustments as needed to achieve sustained performance gains. Strong analytical skills, problem-solving abilities, and experience in process improvement methodologies are essential for success in this position.
Maintain the integrity and accuracy of data within HRIS and payroll systems through regular updates and oversight.
Assist in the deployment, evaluation, and rollout of system enhancements to guarantee that payroll and HRIS capabilities align with organizational requirements.
Provide assistance and guidance to employees as well as external staff members, ensuring their needs are addressed effectively and efficiently.
Handle payroll inquiries from direct employees promptly and professionally, ensuring precise explanations of deductions, benefits, and payroll procedures.
Act as the primary point of contact for external agencies, maintaining strict adherence to service level agreements, precise record-keeping, staff training, payroll processing, and robust performance oversight for all agency-employed personnel.
You will oversee attendance records, enforce disciplinary standards, and evaluate staff performance, ensuring adherence to legal obligations by verifying statutory remittances, invoices, and monthly reporting. Additionally, you are responsible for promptly addressing concerns related to absenteeism, non-compliance, or subpar performance.
Qualifications & Experience:
Candidates should possess a Bachelor’s degree in Business Administration, Finance, Accounting, or a related field. A minimum of five years of progressive experience in financial management, strategic planning, or a similar role is required. Proficiency in financial software, such as SAP, Oracle, or QuickBooks, is essential. Strong analytical skills and a proven ability to interpret complex financial data are necessary. Excellent communication and interpersonal skills are also required to collaborate effectively with cross-functional teams. Experience in budgeting, forecasting, and financial reporting is highly desirable.
A bachelor’s degree in Accounting, Finance, Economics, Human Resources, Business Administration, or an equivalent field is required.
Seeking candidates with three to five years of demonstrated expertise in payroll administration, compensation management, HR operations, or a closely related field.
Demonstrates an in-depth understanding of Nigerian payroll legislation, pension administration, taxation frameworks, and labor laws.
Seeking candidates with prior hands-on experience utilizing Human Resources Information Systems (HRIS) and payroll management platforms.
Demonstrates exceptional expertise in utilizing Microsoft Excel and payroll reporting systems with a high degree of proficiency.
Professional credentials like the Certified Information Privacy Manager (CPM) or equivalent designations will be considered a valuable asset.
We seek a candidate with proven expertise in [specific competencies, e.g., project management, data analysis, or strategic planning]. The ideal individual will demonstrate strong interpersonal skills, enabling effective collaboration across teams and stakeholders. Problem-solving abilities and adaptability are essential to navigate dynamic challenges. Familiarity with industry-specific tools or methodologies, such as [mention relevant tools/methods], is highly desirable. A commitment to continuous learning and innovation will further enhance performance in this role.
Ensures meticulous attention to detail and unwavering precision in all tasks performed.
Exceptional proficiency in analytical reasoning and quantitative analysis is essential.
Maintaining strict confidentiality and ensuring data integrity are paramount responsibilities within this role. Upholding these principles safeguards sensitive information and reinforces the organization’s commitment to trust and reliability. Candidates must demonstrate a steadfast adherence to ethical standards, meticulous attention to detail, and the ability to handle confidential matters with the utmost discretion. These requirements are essential to preserving the security and credibility of all operations.
Proven capacity to analyze complex situations and develop effective solutions efficiently.
Exceptional ability to engage with and manage stakeholders effectively, coupled with outstanding communication proficiency.
Approach challenges with a commitment to enhancing processes and embracing a systems-oriented perspective.
Must effectively prioritize and meet multiple deadlines within a high-pressure, dynamic setting.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
