Seeking a highly motivated professional to fulfill this role, with the primary aim of achieving the outlined general objective. Candidates should possess the necessary qualifications and experience to effectively contribute to the team’s goals. Responsibilities include performing key tasks that directly support the objective, ensuring alignment with company standards and expectations. The ideal applicant will demonstrate strong analytical skills, adaptability, and a commitment to excellence in their work.
The Finance Manager (FM) collaborates with the Field Coordinator and Finance Coordinator to oversee the efficient financial management of the base, adhering to PUB policies and procedures, donor requirements, and applicable national and local regulations.
The position encompasses a diverse range of duties and obligations, requiring the individual to manage multiple tasks efficiently while ensuring adherence to established protocols. Key responsibilities include overseeing project execution, coordinating team efforts, and maintaining precise documentation. Additional tasks may involve conducting thorough analyses, facilitating communication between departments, and implementing strategic initiatives to optimize operational performance. The role demands strong organizational skills, meticulous attention to detail, and the ability to prioritize workloads effectively in a fast-paced environment. Proficiency in problem-solving and a proactive approach to challenges are essential for success in this capacity.
Experienced in overseeing and leading teams to ensure optimal performance and goal achievement. Skilled in delegating tasks, providing guidance, and fostering a collaborative work environment to drive productivity and employee development. Proficient in resolving conflicts, motivating team members, and aligning individual efforts with organizational objectives. Adapts leadership style to meet the diverse needs of team members while maintaining accountability and promoting a positive workplace culture.
Collaborate in the hiring process for team members reporting directly to the individual.
Provide guidance and leadership to staff members within their direct supervision to ensure the successful completion of their assigned responsibilities.
Deliver comprehensive training programs to enhance the skills and competencies of the Finance team, thereby strengthening their professional capabilities.
Supervisors must ensure that all staff members adhere strictly to the Internal Staff Regulation of the Protected Utility Installation.
Resolve any disputes that may arise among the base team members, ensuring a harmonious and productive work environment.
Facilitate cohesive team dynamics and foster a collaborative environment within their team.
The position requires conducting performance appraisals for all staff members under supervision on a biannual basis.
Develop and structure the finance team’s workflow to guarantee efficient task completion while maintaining high standards of quality.
Evaluate employee performance consistently and deliver structured feedback and coaching sessions to support their development and growth.
Evaluate training and development requirements to foster continuous professional advancement among team members.
Foster seamless communication and collaboration between the base finance team and other departments to maintain operational alignment.
Foster a professional, inclusive, and cooperative workplace culture where mutual respect and teamwork thrive.
Maintain adherence to established PUB policies, procedures, and the organization’s code of conduct across all team activities.
Responsibilities include overseeing employee leave scheduling and attendance tracking under direct supervision.
Overseeing financial operations to ensure accurate tracking, reporting, and compliance with accounting standards and regulatory requirements. Developing and implementing robust financial strategies to optimize resource allocation, minimize costs, and enhance profitability. Preparing and analyzing financial statements, budgets, and forecasts to provide data-driven insights for executive decision-making. Collaborating with cross-functional teams to align financial goals with organizational objectives and drive sustainable growth. Ensuring adherence to internal controls, policies, and procedures while maintaining transparency and accountability in all financial transactions.
Ensure the accurate deployment and utilization of financial, accounting, and budget management tools and procedures, such as maintaining accounting records, utilizing SAGA, conducting budget follow-up (FFU), OF, and LSU, preparing budget projections, cash forecasts, managing cash flow, and safeguarding cash assets.
Offer expert technical assistance and direction to the foundational finance team regarding financial protocols and software applications.
In partnership with the Finance Coordinator, you will design, enhance, and implement financial management tools and reporting systems.
Working closely with HR, validate the precision of payroll-related financial information and facilitate the prompt processing of payroll disbursements.
Ensure vendor payments and disbursements are processed accurately and promptly while collaborating with logistics and other relevant departments to reconcile vendor accounts.
Examine financial records and transactions meticulously to verify adherence to PUB protocols and donor mandates.
Perform routine financial audits and implement control measures to detect and address potential financial risks proactively.
Assist with the execution of donor financial compliance requirements and audit recommendations to ensure adherence to established standards.
Budget Management: You will be responsible for overseeing and managing the department’s financial resources, ensuring funds are allocated efficiently and in alignment with strategic goals. This includes preparing, monitoring, and adjusting budgets as needed, analyzing financial performance to identify variances, and providing recommendations to optimize spending. Proficiency in financial software and strong analytical skills are required, along with the ability to collaborate with stakeholders to ensure fiscal accountability and transparency.
Delivering essential budget tracking, oversight, and analytical support to the Field Coordinator, this role ensures accurate financial monitoring and evaluation of allocated resources.
Drive cost optimization efforts by meticulously tracking budgets and conducting thorough expenditure analysis to identify efficiency gains.
Engage in monthly budget oversight sessions by detecting deviations, flagging potential risks, and recommending remedial measures to the Field Coordinator and respective budget custodians at each operational site.
Accurate expenditure forecasting is ensured through close collaboration with Program Managers and relevant support departments within the OF and LSU for the base.
Ensure that field commitments within the Financial Follow-Up (FFU) are updated promptly in accordance with approved purchase requests and purchase orders.
Regularly update the allocation table in coordination with the HR and Logistics departments to maintain accuracy.
Diligently track budget utilization trends and promptly notify management of any risks related to over- or under-spending.
Provide assistance in developing and updating budget forecasts as required for budget amendments.
Confirm that expenses are accurately assigned to the appropriate projects, budget categories, cost centers, or accounting codes.
Ensure all financial commitments and expenditures are accurately documented and accounted for as part of the grant closure processes.
Offer strategic budgetary counsel and operational support to program and support teams stationed at the base.
Accounting Management encompasses the oversight and strategic direction of an organization’s financial operations, ensuring accuracy, compliance, and efficiency in all accounting processes. This role involves managing financial reporting, budgeting, and forecasting to support informed decision-making. Responsibilities include supervising accounting staff, implementing internal controls, and maintaining adherence to regulatory standards and accounting principles. Candidates must possess strong analytical skills, proficiency with accounting software, and a minimum of five years of experience in a leadership role within the finance or accounting sector.
Maintain financial and accounting records in adherence to PUB policies and donor specifications.
Ensure accounting entries are recorded precisely and adhere to established internal policies and procedures, then submit them to the Deputy Finance Coordinator in accordance with the agreed-upon timeline.
Oversee the accurate reconciliation of all casebooks at their respective base locations, meticulously investigating and resolving any discrepancies in a timely manner.
Oversee the Base Finance Officer’s duties in ensuring the accurate maintenance and regular updates of the base casebooks.
Oversee the base’s bookkeeping operations and verify that all cash balances and bank accounts are consistently backed by proper documentation.
Ensure all accounting documents are fully completed, properly authorized, accurately archived, and securely filed in compliance with PUB procedures.
Conduct routine reconciliations for bank accounts, cash balances, and advances to ensure accuracy and alignment with financial records.
On a weekly basis, meticulously examine the accounting entries to ensure their accuracy, completeness, and proper budget allocation prior to validating the base accountancy.
Ensure that all monthly accounting closures adhere to established deadlines without exception.
Ensure outstanding advances are monitored with diligence, and verify their timely justification and clearance.
Facilitate the preparation of essential accounting documents and schedules while serving as the primary liaison for both internal and external audits.
Ensure adherence to PUB accounting protocols, donor stipulations, and applicable local legal mandates.
Analyze accounting inconsistencies and recommend appropriate corrective measures to the Deputy Finance Coordinator.
Manages cash flow to ensure sufficient liquidity for daily operations, investments, and financial obligations, while optimizing working capital and minimizing idle funds. Develops and maintains cash flow forecasts, monitors bank balances, and coordinates with treasury and accounting teams to execute funding strategies and liquidity management. Ensures compliance with internal policies and external regulations governing cash handling, concentration, and disbursements.
Prepare bi-weekly cash forecasts for the Finance Coordinator by leveraging budget projections, procurement schedules, and operational requirements.
Collaborate with the Finance Coordinator to oversee cash flow, execute fund transfers, and manage disbursements to the base.
Oversee weekly and monthly cash counts to ensure thorough documentation and accurate reconciliation, maintaining stringent financial controls and compliance standards throughout the process.
The responsibility includes securing and appropriately safeguarding all cash holdings at the base.
Track cash balances vigilantly to guarantee adequate liquidity for all operational needs.
Oversee adherence to PUB cash movement and management protocols, as well as internal control mandates.
Ensure each cash transaction is appropriately authorized, adequately documented, and accurately recorded.
Oversee cash advances and confirm that all outstanding advances are justified and resolved in a timely manner.
Verify that cash balances are reconciled promptly with corresponding accounting records and casebooks.
Promptly communicate any variances in cash, shortfalls, or suspicious activities to both the Field Coordinator and the Finance Coordinator without delay.
Assist in executing strategies designed to reduce cash-related risks and enhance internal control frameworks.
Training non-financial team members on the correct protocols for cash advances and cash management ensures adherence to financial policies and minimizes errors. This role involves educating colleagues on the proper procedures to follow when requesting, approving, and reconciling cash advances, as well as maintaining accurate records for audit purposes. By clarifying guidelines and best practices, the position helps foster accountability and operational efficiency across the organization.
Archiving management responsibilities encompass organizing, cataloging, and maintaining records to ensure systematic preservation and retrieval of data. Tasks include implementing retention schedules, ensuring compliance with regulatory standards, and overseeing the secure disposal of outdated documents. Proficiency in digital archiving tools, database management, and data security protocols is essential, along with strong attention to detail and organizational skills. Candidates must demonstrate the ability to manage large volumes of information efficiently while adhering to legal and organizational guidelines.
Ensure all financial, accounting, payroll, banking, procurement, and contractual documents are meticulously archived in strict compliance with PUB procedures and donor-specific mandates.
Monitor and oversee the maintenance of comprehensive and current electronic financial records within the shared drive, performing periodic audits to confirm the prompt uploading, integrity, and completeness of all supporting documentation.
Verify that all supporting documents are fully completed, properly authorized, and submitted in a timely fashion.
Oversee the archiving operations at the foundational level while offering clear direction to finance personnel regarding archiving standards and established procedures.
Safeguard the security, confidentiality, and accessibility of all archived documents to maintain their integrity and compliance with established protocols.
Ensure the archive inventory and document tracking system is consistently updated and maintained.
The retrieval of archived documents necessary for audits, donor verifications, management reviews, and external inspections should be efficiently facilitated.
Ensure that archiving practices adhere to both donor retention mandates and national legal frameworks.
Ensure monthly accounting packages and supporting documentation are systematically archived in compliance with established procedures and deadlines.
Please ensure any missing, incomplete, or non-compliant documentation is promptly reported to both the Field Coordinator and Finance Coordinator, and diligently follow up to ensure corrective actions are implemented.
Effective communication within the organization is essential, ensuring clear and consistent dissemination of information across all departments and teams. This role involves facilitating dialogue among employees, management, and stakeholders to foster transparency and collaboration. Key responsibilities include managing internal newsletters, organizing town hall meetings, and maintaining company-wide communication channels to keep everyone informed and aligned with organizational goals. Strong interpersonal and writing skills are required to convey messages accurately and engage diverse audiences. Proficiency in communication tools and platforms is also necessary to streamline information sharing and enhance overall efficiency.
Facilitate clear and efficient communication of financial data across all departments at the foundational level.
Facilitate seamless communication and collaboration between the Base Finance Department and other organizational divisions to ensure alignment and operational efficiency.
Document any technical issues, concerns, or operational challenges encountered and promptly communicate them to both the Field Coordinator and the Finance Coordinator for resolution.
Take an active role in base coordination and management meetings by delivering financial updates and strategic recommendations.
Communicate pertinent financial procedures, guidelines, and updates to applicable staff members.
Deliver financial guidance and assistance to program and support departments as needed.
Provide financial data essential for foundational decision-making and strategic operational planning.
Significant financial risks, compliance issues, or financial irregularities must be promptly reported to both the Field Coordinator and the Finance Coordinator for further review and resolution.
Ensure consistent communication with the base finance team, facilitating the timely gathering and sharing of financial information.
Facilitating structured weekly meetings with the foundational finance team members ensures cohesive communication and alignment of objectives.
The Department’s primary objectives include: fostering a collaborative and innovative work environment, ensuring operational efficiency, and maintaining a commitment to continuous improvement. Key priorities involve enhancing team productivity through structured workflows, optimizing resource allocation, and promoting professional development initiatives. Additionally, the Department prioritizes delivering exceptional service to stakeholders, adhering to compliance standards, and aligning strategic goals with organizational objectives. Emphasis is placed on transparency, accountability, and leveraging data-driven insights to inform decision-making processes.
Coordination requires the timely submission of revised Operational Financial Updates (Offs) and Legal Financial Updates (LFS) for the base.
Ensure the precise and comprehensive preparation and submission of monthly accountancy reports to Coordination within the designated timeframe.
Minimum qualifications include a Bachelor’s degree in a related field from an accredited institution and three years of progressive experience in a comparable role. Candidates must possess strong analytical skills, proficiency with data analysis tools, and the ability to communicate complex information clearly. Familiarity with industry-specific regulations, prior supervisory experience, and a track record of meeting deadlines are essential. Problem-solving abilities, adaptability to changing priorities, and a commitment to continuous learning are also required.
Fluency in English is required, with strong proficiency in Hausa considered a valuable asset.
Holders of a university master’s degree in finance, accounting, or an MBA with a specialization in finance, along with ICAN certification, are eligible to apply.
Minimum of five years of relevant experience in comparable roles within international non-governmental organizations (NGOs) or non-governmental organizations (NGOs) is required.
Analytical proficiency and strong writing ability are essential, complemented by adept management capabilities and a demonstrated aptitude for team leadership.
Computer skills: Demonstrates proficiency in Microsoft Office applications, particularly Word and Outlook, with advanced expertise in Excel.
Other:
Proficient in drafting and editing formal documents, including reports and contracts, with a strong command of professional writing standards and legal terminology.
Proficient understanding of the operational frameworks and financial regulations governing institutional donors, including entities such as ECHO and UN agencies, is essential.
Proficient understanding of key humanitarian organizations and their operational frameworks is required. Candidates should demonstrate familiarity with the roles, mandates, and coordination mechanisms of major humanitarian actors, including international agencies, NGOs, and civil society groups. This encompasses awareness of their strategic priorities, response methodologies, and inter-agency collaboration structures within emergency and development contexts.
Effective leadership and instructional expertise are essential for this role, encompassing strong organizational abilities and a deep understanding of educational methodologies. Candidates must demonstrate proficiency in guiding teams and delivering high-quality teaching practices to foster an optimal learning environment.
To navigate potentially tense situations with diplomacy and maintain constructive relationships, exceptional communication skills are required.
The position is responsible for overseeing, managing, and safeguarding the company’s tangible and intangible assets, ensuring optimal utilization and protection against risks. This role involves conducting regular audits, assessing asset value, and implementing strategies to enhance efficiency and profitability. Additionally, the individual will collaborate with cross-functional teams to align asset management with organizational objectives, while ensuring compliance with regulatory requirements and internal policies. Strong analytical skills, attention to detail, and proficiency in asset tracking systems are essential for success in this role.
Interests:
Driven by a sincere commitment to supporting those facing challenges, the ideal candidate will be deeply motivated to make a meaningful difference in people’s lives through dedicated service.
A solid grasp of the local political landscape and surrounding regional dynamics is essential.
Our ideal candidate will possess a diverse range of transferable skills, enabling them to adapt seamlessly to various roles and responsibilities. These competencies may include strong analytical abilities, effective communication techniques, and proficiency in problem-solving, among others. The ability to collaborate efficiently within cross-functional teams, manage multiple priorities simultaneously, and demonstrate adaptability in dynamic environments is essential. Additionally, a commitment to continuous learning and professional development will be highly valued.
A highly organized professional with exceptional attention to detail, capable of managing multiple priorities efficiently while maintaining accuracy and consistency. Thrives in structured environments and ensures all tasks, deadlines, and documentation are handled systematically. Proven ability to streamline processes, reduce errors, and enhance productivity through meticulous planning and execution.
Experienced in resolving conflicts and navigating diplomatic situations with proficiency and tact. Skilled in fostering productive dialogue and achieving mutually beneficial outcomes through effective negotiation and mediation techniques.
Proficient in evaluating systems, processes, and data to identify inefficiencies and propose strategic enhancements.
Proactively identifies and resolves obstacles encountered in routine tasks without requiring direct oversight.
Capable of adjusting priorities dynamically in response to evolving circumstances, whether within a specific mission or broader organizational context.
We seek a highly self-motivated individual who thrives in independent settings while maintaining a balanced and objective approach to tasks. The ideal candidate will demonstrate diligence, reliability, and a strong work ethic, consistently delivering results without the need for constant supervision.
Capable of maintaining composure and productivity under demanding circumstances and tight deadlines, demonstrating resilience and adaptability in high-pressure situations.
Qualifications
BA/BSc/HND
