The Role
As the Executive Assistant, you will act as the central coordinator for the Managing Director’s office, maintaining streamlined day-to-day operations, fostering seamless stakeholder interactions, and driving the effective implementation of strategic priorities.
This position demands a meticulously organized, forward-thinking, and discreet individual capable of handling concurrent priorities without compromising professionalism or confidentiality.
Oversee a range of critical duties encompassing strategic planning, operational execution, and performance monitoring to ensure organizational objectives are met efficiently. Develop, implement, and evaluate policies, procedures, and systems to streamline workflows and enhance productivity. Collaborate closely with cross-functional teams to align efforts, resolve challenges, and drive continuous improvement initiatives. Monitor key performance indicators (KPIs) and metrics to assess progress, identify trends, and implement corrective actions as needed. Prepare comprehensive reports and presentations to communicate insights, outcomes, and recommendations to senior leadership and stakeholders. Lead project management activities, including resource allocation, timeline adherence, and risk mitigation, to deliver results within scope and budget. Foster a culture of accountability, innovation, and excellence while ensuring compliance with regulatory standards and best practices.
Oversee the Managing Director’s calendar, ensuring all meetings and appointments are organized and maintained with precision.
Organize and oversee executive meetings, board sessions, and stakeholder engagements to ensure seamless coordination and productive outcomes.
Develop and compile meeting agendas, draft comprehensive reports, design engaging presentations, and prepare concise briefing materials.
Prepare and oversee correspondence on behalf of the Managing Director.
Monitor action items diligently and verify that follow-up actions are completed promptly across all departments.
Perform comprehensive research and compile concise executive summaries on key business and industry topics.
Arrange all travel itineraries, book accommodations, and manage logistical details to ensure seamless operations.
Manage executive-level relationships with regulators, partners, vendors, and other stakeholders.
Responsible for managing confidential records, files, and documentation in a secure and organized manner.
Collaborate on key strategic initiatives and designated special projects to drive organizational objectives forward.
Seeking a candidate with a minimum of three years of experience in a similar role, proficiency in project management software, and strong interpersonal skills for effective team collaboration. Applicants must possess a bachelor’s degree in a relevant field and demonstrate the ability to multitask efficiently in a fast-paced environment. Familiarity with data analysis tools and exceptional problem-solving capabilities are essential, along with the capacity to meet strict deadlines. A valid driver’s license and reliable transportation are mandatory for roles that involve travel.
Qualifications include a Bachelor’s degree in Computer Science, Information Technology, or a related field, along with a minimum of three years of professional experience in cybersecurity, network administration, or a comparable role. Candidates must demonstrate expertise in identifying vulnerabilities, implementing security protocols, and conducting risk assessments. Proficiency in tools such as SIEM systems, firewalls, and intrusion detection systems is essential. Strong analytical, problem-solving, and communication skills are required, along with the ability to collaborate effectively within a team. Certification in Compton Security+, CISSP, or a similar credential is highly desirable.
A bachelor’s degree in Business Administration, Management, English, Law, or a related field is required.
Professional certifications, including CPM, IC SAN, or equivalent credentials, will offer additional merit.
Seeking a candidate with a proven track record of relevant professional experience in a similar role. The ideal applicant will have a minimum of [X] years of hands-on experience in [specific field or industry], along with demonstrated expertise in [key skill or responsibility]. Familiarity with [specific tools, software, or methodologies] is essential, and prior involvement in [specific projects, tasks, or industries] is highly desirable. Strong problem-solving abilities, adaptability, and a commitment to continuous learning are critical for success in this position.
Seeking a candidate with at least three to five years of professional experience in an Executive Assistant, Personal Assistant, Office Management, or a comparable position.
A demonstrated history of providing administrative or operational support to high-level executives, such as senior leaders or C-suite members, is highly desirable.
Proficiency in banking, financial services, or other regulated sectors will be regarded favorably.
Required Skills & Competencies:
Candidates must possess strong analytical abilities and exceptional problem-solving skills to effectively address complex challenges. Proficiency in data analysis and interpretation is essential, along with a solid understanding of industry-specific tools and methodologies. Excellent written and verbal communication skills are necessary to convey insights clearly and collaborate efficiently with cross-functional teams. The ability to work under pressure, meet tight deadlines, and manage multiple priorities is crucial. Leadership qualities and the capacity to mentor junior team members are highly valued. Familiarity with project management frameworks and agile methodologies is a plus.
Proficiency in both written and spoken communication is essential.
Exceptional proficiency in organizing tasks and managing time effectively is required.
Maintains the highest standards of discretion and confidentiality at all times.
Demonstrates an outstanding ability to meticulously review and verify information, ensuring accuracy and precision in all tasks.
Accomplishes objectives through effective collaboration with diverse stakeholders, leveraging exceptional interpersonal and communication abilities to build consensus and foster productive relationships.
Advanced expertise in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook, is required.
Demonstrates strong self-motivation and composure in demanding, high-pressure situations while efficiently managing time-sensitive tasks.
Exceptional proficiency in crafting compelling presentations and producing detailed, insightful reports is essential.
Qualified and motivated applicants are invited to submit their CV and a cover letter via email to recruitment@kolomonimfb.com, ensuring the subject line reads “Application – Executive Assistant to the Managing Director.”
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
