Job Summary
We are in search of a meticulously organized and proactive Executive Assistant to deliver comprehensive administrative and operational support to senior leadership, with a focus on optimizing the coordination of schedules, communications, and key business initiatives.
Oversee and execute a comprehensive range of duties, ensuring alignment with organizational goals and operational standards. Drive critical initiatives forward by managing workflows, coordinating cross-functional teams, and facilitating seamless communication across departments. Develop and implement strategic plans to enhance efficiency, productivity, and overall performance, while maintaining rigorous adherence to established policies and procedures. Monitor progress through regular assessment and reporting, identifying opportunities for improvement and implementing corrective measures as needed. Collaborate with stakeholders at all levels to foster a culture of accountability, innovation, and continuous growth, ultimately contributing to the sustained success of the organization.
Oversee the organization and coordination of calendars, appointments, meetings, and travel logistics to ensure seamless scheduling and efficient time management.
Compile reports, presentations, correspondence, and meeting minutes to support organizational communication and decision-making processes.
Screen incoming calls, emails, and other correspondence in a timely and professional manner on behalf of executives, ensuring only pertinent messages are forwarded for review.
Organize and oversee both internal and external meetings while ensuring all action items are diligently tracked and completed.
Handle and safeguard confidential records and documents with the utmost care and discretion.
We provide ongoing administrative and operational support for daily activities.
Collaborate effectively with various internal teams and external stakeholders to ensure seamless communication and alignment of objectives.
Seeking a detail-oriented candidate with at least three years of experience in a similar role, proficiency in Microsoft Office Suite, and a valid driver’s license. The ideal applicant must demonstrate strong communication skills, both written and verbal, and the ability to work independently as well as collaboratively in a team environment. Additional qualifications include excellent organizational abilities, problem-solving aptitude, and a commitment to maintaining high standards of accuracy and efficiency. Familiarity with industry-specific software or tools is a plus but not mandatory.
A Bachelor’s Degree in Business Administration or a closely related discipline is required.
Seeking candidates with 3 to 5 years of professional experience in an Executive Assistant capacity or a comparable position.
Exceptional organizational abilities, outstanding communication skills, and the capacity to effectively manage multiple tasks simultaneously are essential for this role.
Skilled in utilizing the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required.
Maintains a high degree of professionalism, exercises discretion at all times, and demonstrates meticulous attention to detail.
Demonstrated capacity to autonomously execute tasks while efficiently organizing and prioritizing competing demands.
Interested and qualified applicants are encouraged to submit their CV to cv@ascentech.com.ng, ensuring the job title is included in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
