Job Summary
The Procurement Officer plays a key role in identifying vendors, negotiating contracts, and ensuring the prompt acquisition and delivery of goods and services essential to restaurant operations.
This position guarantees that all procurement activities align with organizational standards, budgetary constraints, and operational demands while fostering robust partnerships with suppliers and internal stakeholders.
Oversee and execute a range of critical duties, including the development and implementation of strategic initiatives, the management of cross-functional teams, and the delivery of high-impact projects in alignment with organizational objectives. Collaborate closely with key stakeholders to ensure seamless integration of processes, policies, and performance metrics. Monitor and evaluate departmental operations to identify opportunities for improvement, cost optimization, and enhanced productivity. Provide leadership in fostering a culture of innovation, accountability, and continuous professional development among team members. Serve as a primary liaison between senior management and operational staff to facilitate transparent communication and alignment of goals.
Secure competitive supplier quotes and engage in negotiations regarding pricing structures, product quality benchmarks, delivery timelines, and contractual payment arrangements.
Evaluate and manage purchase requests to guarantee prompt fulfillment of all departmental needs.
You will be responsible for processing supplier orders and accompanying documentation, ensuring alignment with purchase orders by confirming accuracy.
Collaborate with suppliers to facilitate the punctual arrival of goods and proactively address any supply-related challenges that may arise.
Review supplier invoices to confirm they align with delivered orders and validate their accuracy prior to forwarding for payment processing.
Maintain meticulous procurement records, comprehensive supplier databases, precise purchase orders, detailed invoices, and efficient filing systems to ensure organizational integrity and compliance.
Prepare comprehensive procurement reports and deliver regular updates regarding purchasing activities, expenditure, and supplier performance metrics.
Monitor pending orders diligently and verify that all procurement tasks are finalized within the specified deadlines.
Oversee adherence to established procurement policies, food safety regulations, and operational protocols within the organization.
Develop and sustain productive partnerships with suppliers and internal stakeholders.
Requirements
Candidates should hold either an HND or a Bachelor’s Degree to be considered for this position.
Seeking candidates with a minimum of two to three years of professional experience in procurement, ideally gained within the hospitality, restaurant, or food service sectors.
Extensive expertise in procurement operations, adept supplier relationship management, and robust inventory control mechanisms.
Proven capability to handle numerous requests concurrently while thriving in a dynamic, high-pressure setting.
Possesses exceptional attention to detail and demonstrates advanced organizational capabilities.
Outstanding verbal and written communication abilities, along with proficient negotiation techniques and comprehensive reporting expertise.
Exceptional skills in follow-up and coordination are required.
Demonstrates strong competence in using Microsoft Office tools, with a particular emphasis on Excel.
Must be capable of functioning both autonomously and collaboratively within a team environment.
Key Skills and Qualifications: Demonstrated proficiency in strategic planning, problem-solving, and analytical decision-making, with a strong track record of driving operational efficiency and achieving measurable outcomes. Exceptional leadership abilities, including the capacity to inspire and guide cross-functional teams toward common objectives while fostering a collaborative and high-performance culture. Excellent communication skills, enabling clear articulation of complex ideas to diverse stakeholders, along with a commitment to continuous professional development and adaptability in dynamic environments.
Demonstrates precision and meticulousness in all tasks, ensuring accuracy and consistency. Carefully reviews information, documents, and processes to identify discrepancies or errors. Maintains high standards by double-checking work before completion. Adapts to varying workloads while upholding attention to detail in fast-paced environments. Essential for roles requiring thoroughness, compliance, and flawless execution of responsibilities.
Effective negotiation expertise is essential for this role, enabling professionals to secure favorable agreements while maintaining robust relationships. Candidates must demonstrate proficiency in persuasive communication, strategic planning, and conflict resolution to navigate complex discussions successfully. Responsibilities include evaluating proposals, identifying key interests, and crafting mutually beneficial solutions that align with organizational objectives. Strong analytical abilities and emotional intelligence are critical to assess stakeholder needs and adapt approaches accordingly. Additionally, experience in cross-functional collaboration enhances the ability to bridge gaps between diverse perspectives, ensuring sustainable and high-impact outcomes in negotiations.
Demonstrates exceptional ability to prioritize tasks, meet deadlines consistently, and allocate resources efficiently to ensure optimal productivity. Exhibits strong organizational skills with a focus on balancing competing demands and adapting to changing priorities. Proficient in utilizing tools and techniques to streamline workflows and enhance time utilization. Maintains a proactive approach to planning and scheduling to prevent bottlenecks and delays.
We seek a professional who excels at identifying and resolving complex challenges with analytical precision and innovative thinking. This role demands the ability to assess intricate issues, evaluate potential solutions, and implement effective strategies to drive optimal outcomes. Proficiency in critical analysis, adaptability, and structured problem-solving is essential, along with a keen attention to detail and a proactive approach to mitigating risks. The ideal candidate will leverage their expertise to troubleshoot efficiently, ensure seamless operations, and contribute to continuous improvement within the organization.
Supplier Relationship Management is responsible for developing and maintaining strong partnerships with key suppliers to ensure on-time delivery of high-quality materials. This role involves negotiating contracts, monitoring supplier performance, and resolving any issues that arise. Additionally, it requires regular communication with internal stakeholders to align supply chain strategies with business objectives. Candidates must have proven experience in procurement or supply chain management, strong analytical skills, and the ability to build collaborative relationships with external partners.
Effectively conveys ideas with clarity and professionalism, fostering strong interpersonal connections through active listening and empathy. Demonstrates exceptional verbal and written communication abilities, ensuring messages are understood and relationships are cultivated. Excels in collaborative environments, promoting teamwork and resolving conflicts constructively. Must exhibit patience, diplomacy, and emotional intelligence to engage with diverse stakeholders. Essential for building trust and facilitating productive interactions across all levels of an organization.
Possesses strong organizational and planning capabilities, effectively managing multiple priorities and deadlines with precision. Demonstrates meticulous attention to detail in coordinating tasks, resources, and schedules to ensure optimal efficiency and productivity. Maintains structured workflows and systematic approaches to streamline operations and achieve strategic objectives.
Prospective applicants meeting the necessary qualifications are encouraged to submit their CVs to careers@erickayserng.com, ensuring the job title is specified in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
