Job Objective:
The Executive Secretary will deliver comprehensive executive and administrative support to the Managing Director and Executive Management Team, overseeing schedules, correspondence, travel arrangements, and strategic documentation while acting as the primary liaison between the Executive Office and both internal and external stakeholders. This position is responsible for maintaining efficient office operations, upholding strict confidentiality, and ensuring the timely completion of executive priorities.
Oversee and execute key assignments to ensure operational efficiency and organizational goals are achieved. Manage projects from initiation to completion, coordinating tasks, resources, and timelines. Facilitate team collaboration and communication to foster a productive work environment. Develop and implement strategies to streamline processes and enhance performance metrics. Monitor progress through regular evaluations and provide constructive feedback to team members. Ensure compliance with company policies and industry regulations while maintaining high standards of quality and accountability.
Overseeing the executive’s calendar by coordinating appointments, meetings, and professional commitments with precision and efficiency.
Responsibilities include managing incoming communications such as emails, phone calls, and correspondence, with a focus on promptly addressing urgent matters.
Responsibilities include drafting reports, creating presentations, organizing meeting agendas, recording minutes, and preparing other essential business documents.
Responsibilities include organizing meetings, ensuring follow-through on action items, and monitoring the execution of management decisions to maintain organizational efficiency.
To collaborate with internal teams and external partners, ensuring seamless communication and efficient information exchange.
You will be responsible for coordinating all travel arrangements, which encompass securing flight reservations, sourcing suitable accommodations, arranging transportation, and developing detailed itineraries.
Overseeing executive assignments, due dates, and critical deliverables to guarantee punctual fulfillment.
Managing administrative inquiries and delivering ongoing operational assistance to the Executive Office.
Overseeing visitor reception, handling official correspondence, and coordinating executive office operations with the utmost professionalism are key responsibilities of this role.
Overseeing corporate records, policies, contracts, and regulatory documentation, the role involves maintaining precise document control, ensuring compliance with legal standards, safeguarding information security, and keeping statutory records current in alignment with organizational and regulatory mandates.
Requirements
A Bachelor’s Degree in Law (LL.B) or an equivalent qualification in a relevant discipline is an essential requirement.
Professional certification in Administrative Management, Secretarial Studies, or Executive Assistance is highly beneficial.
A minimum of three to five years of professional experience in an Executive Secretary, Executive Assistant, or Administrative Officer capacity is required.
Highly preferred is prior experience providing administrative or operational support to senior executives or members of the C-suite.
Demonstrates extensive expertise in office administration and executive support responsibilities.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
