We are seeking a highly motivated professional to join our team in this pivotal position, where you will play an integral role in driving key initiatives and contributing to our organization’s success. The ideal candidate will possess a strong background in [relevant field/industry], along with proven experience in [specific skill or responsibility]. Responsibilities will include [list major duties], while ensuring adherence to [company standards, regulations, or processes]. The successful applicant must demonstrate exceptional analytical, problem-solving, and communication skills, with the ability to collaborate effectively across departments. Proficiency in [specific tools, software, or methodologies] is required, and familiarity with [industry-specific knowledge or trends] is highly advantageous. This role demands adaptability, attention to detail, and a commitment to delivering high-quality results in a fast-paced environment.
We are in search of an exceptionally skilled Executive Assistant who will act as both the GMD’s indispensable organizational linchpin and a strategic collaborator—essentially serving as a Chief of Staff in practice. This role transcends traditional executive support expectations. The ideal candidate will have a proven track record of providing high-level executive assistance, demonstrating not only operational excellence but also a keen commercial mindset, unwavering discretion, and the ability to think strategically. They must possess the poise and decisiveness to represent the GMD with confidence when necessary.
You will oversee the entire professional landscape of the GMD’s role, coordinating intricate schedules, fostering cross-functional alignment, and serving as the primary representative in both internal and external forums. Your responsibility will include safeguarding all strategic priorities to ensure none are overlooked or left unaddressed.
As the GMD’s representative throughout the organization, you will serve as the GMD’s trusted liaison, ensuring seamless communication and operational oversight. In this pivotal role, you will function as the driving force behind the executive office, maintaining its efficiency and precision with unwavering dedication.
Oversee and execute a comprehensive range of critical tasks, ensuring alignment with organizational objectives. Develop and implement strategic initiatives to enhance operational efficiency and drive continuous improvement. Collaborate with cross-functional teams to foster innovation, streamline processes, and achieve departmental goals. Monitor performance metrics, analyze data trends, and provide actionable insights to support informed decision-making. Serve as a liaison between senior leadership and frontline staff, facilitating clear communication and fostering a cohesive work environment. Maintain compliance with industry regulations and internal policies while upholding the highest standards of professionalism and accountability.
Provides comprehensive management support to executive leadership, overseeing office operations with precision to ensure seamless functionality. Handles a diverse range of administrative duties, including scheduling high-level meetings, coordinating travel arrangements, and maintaining confidential records with strict adherence to discretion and security protocols. Manages correspondence, prepares reports, and facilitates communication between executives and stakeholders to enhance operational efficiency. Requires exceptional organizational skills, meticulous attention to detail, and the ability to prioritize tasks in a fast-paced environment. Proficiency in office software, strong interpersonal abilities, and prior experience in executive support are essential qualifications for this role.
Oversee the GMD’s calendar with strategic discernment, prioritizing engagements not merely by scheduling but by evaluating which commitments genuinely deserve the GMD’s focus and resources.
Manage all executive correspondence, guaranteeing prompt, polished, and strategically prioritized responses on behalf of the General Managing Director.
Coordinate intricate domestic and international travel arrangements, encompassing itineraries, visa procurement, accommodation, ground transportation, and meeting briefings.
Prepare comprehensive briefs, background notes, and talking points to equip the GMD with thorough preparations for meetings, engagements, and presentations.
Serves as the primary strategic advisor to the CEO, collaborating closely to align operational initiatives with organizational goals. Orchestrates cross-functional projects, ensuring seamless coordination between departments to drive efficiency and accountability. Manages high-priority executive communications, including board reporting and stakeholder engagement, while maintaining strict confidentiality. Oversees administrative operations, optimizing workflows to enhance productivity and support executive decision-making. Facilitates leadership alignment through data-driven insights and process improvements, positioning the office as a catalyst for sustained growth and scalability.
Monitor and oversee the progress of all strategic initiatives, action items, commitments, and deliverables originating from executive meetings, fostering accountability throughout the leadership team.
Serve as a reliable intermediary between the GMD and key stakeholders, including subsidiary heads, department leaders, board members, and external partners.
Attend leadership meetings to document detailed, high-caliber minutes and verify that decisions are precisely translated into clear, actionable steps.
Oversee the GMD’s office budget, manage discretionary expenditures, and cultivate vendor relationships associated with the executive office.
Proactively assess the GMD’s agenda to detect potential gaps, risks, or issues before they intensify, and provide thoughtful, actionable solutions.
Provide essential strategic and project support by facilitating seamless coordination and execution of key initiatives. Implement best practices to ensure projects align with organizational goals, monitor progress rigorously, and resolve issues promptly to maintain momentum. Collaborate closely with stakeholders to gather requirements, align priorities, and deliver solutions that drive efficiency and innovation. Maintain meticulous documentation and reporting to track milestones, budgets, and outcomes, ensuring transparency and accountability throughout the project lifecycle.
Provide comprehensive assistance to the General Manager Director in developing board presentations, investor materials, strategic reports, and executive communications.
Perform comprehensive research, gather competitive intelligence, and synthesize data on business, market, and industry topics as directed by the General Management Division.
Oversee and spearhead specialized initiatives delegated by the General Manager, collaborating with diverse functional teams to ensure seamless execution while providing regular updates on advancement.
Monitor strategic priorities across the group, promptly identifying and escalating critical milestones, potential risks, and interdependencies to the Group Managing Director.
Leverage strong interpersonal skills to cultivate and sustain productive relationships with stakeholders across all levels, ensuring alignment with organizational objectives and fostering trust. Develop and implement strategies to engage key partners, address their needs, and mitigate potential conflicts, while maintaining open and transparent communication channels to facilitate collaboration and drive project success.
Act as the primary liaison for esteemed stakeholders, investors, and distinguished VIP guests interacting with the GMD’s office.
Develop and nurture robust professional connections with essential internal and external stakeholders, serving as a trusted representative of the GMD’s office with appropriate discretion and professional authority.
Handle sensitive data with unwavering discretion and apply careful, reasoned judgment when addressing confidential matters.
The ideal candidate will possess a Bachelor’s degree in a related field, complemented by at least three years of relevant professional experience. Proficiency in industry-standard software and tools is essential, alongside strong analytical and problem-solving abilities. Excellent communication skills, both written and verbal, are required to collaborate effectively across teams. Additionally, the role demands a detail-oriented mindset and the capacity to manage multiple priorities in a fast-paced environment.
A Bachelor’s degree is essential, with preference given to candidates holding a postgraduate qualification in Business Administration, Management, or a related discipline.
With a minimum of seven years of experience in executive support roles, including at least three years dedicated to providing high-level executive assistance or serving as Chief of Staff within a well-organized corporate environment, you will bring a strong foundation to this position.
A track record of thriving in dynamic, rapidly expanding organizations or diversified corporate structures is highly desirable.
You will represent the GMD through articulate written and verbal communication, ensuring that all correspondence and interactions uphold the highest standards of professionalism and clarity.
Proven capacity to effectively handle multiple high-stakes priorities simultaneously while maintaining exceptional standards of quality and professionalism.
Demonstrates expert-level proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook, as well as project and task management software.
Exemplary personal grooming and polished demeanor are essential to uphold the refined standards of a high-end executive setting.
Demonstrates a proven ability to cultivate influential, mutually beneficial connections with key decision-makers and external partners.
Personal Attributes:
Maintains the utmost discretion and safeguards all confidential information with unwavering integrity.
A proactive approach to identifying and resolving issues efficiently is essential. Candidates must demonstrate the ability to anticipate challenges, analyze root causes, and implement effective solutions promptly. Strong analytical skills and adaptability are required to navigate dynamic situations and mitigate potential risks. Experience in troubleshooting and a methodical mindset are highly valued to ensure issues are addressed before they escalate.
High emotional intelligence is essential for this role, requiring the ability to understand and manage your own emotions while empathetically engaging with others. You must demonstrate strong interpersonal skills to navigate complex social dynamics, resolve conflicts constructively, and foster collaborative team environments. The position demands keen self-awareness to recognize emotional triggers, adaptability to respond appropriately in diverse situations, and the capacity to inspire trust and rapport with colleagues and stakeholders alike. Cultivating a positive and inclusive workplace culture is a key responsibility, ensuring all team members feel valued and motivated to contribute their best work.
Meticulous Attention to Detail
Proven ability to articulate ideas clearly and concisely, both verbally and in writing, ensuring seamless collaboration across teams and stakeholders. Strong interpersonal skills to engage effectively with colleagues, clients, and leadership, fostering productive relationships and resolving conflicts diplomatically. Adept at tailoring communication styles to diverse audiences, enhancing understanding and alignment on key objectives.
Commercial and strategic awareness are essential for this role, requiring a deep understanding of market dynamics, competitive positioning, and business objectives. Candidates must demonstrate the ability to analyze industry trends, assess risks, and identify growth opportunities to inform decision-making. Strong business acumen and the capacity to align operational activities with long-term strategic goals are critical. Additionally, effective communication and collaboration with stakeholders are necessary to drive alignment and execution across the organization.
Grace Under Pressure
Demonstrates a strong ability to work independently, take ownership of tasks, and drive projects forward without constant supervision. Exhibits proactive behavior in identifying opportunities, solving problems, and making decisions to achieve objectives efficiently. Maintains accountability for outcomes while adapting to changing priorities with minimal guidance.
Demonstrates unwavering professionalism in all interactions, maintaining the highest standards of conduct, integrity, and ethical behavior at all times. Exhibits a polished demeanor, strong interpersonal skills, and a commitment to excellence in every aspect of the role.
Relies on unwavering commitment and consistent performance to uphold organizational standards and fulfill job obligations reliably over time.
What we Offer
A unique opportunity to occupy a central role within a distinguished and rapidly expanding conglomerate.
Engagement with high-level strategic decision-making within a dynamic Nigerian enterprise is a key aspect of this role.
A salary and benefits package commensurate with the role’s importance and requirements is provided.
A results-driven, performance-oriented setting where high standards are consistently upheld and achievements are recognized and rewarded.
This role offers the potential to advance into a significant leadership or operational position as the organization continues to grow.
Submit your application by following the designated method outlined below.
Interested candidates who meet the qualifications are invited to submit their updated CV to Iheomao@sujimotonig.com, with the job title specified in the email subject line. Please note, this position seeks a self-driven individual who demonstrates initiative and excels in proactive problem-solving. Professionals who embody a proactive approach, demonstrating foresight, thorough preparation, and flawless execution, are encouraged to apply.
Qualifications
BA/BSc/HND
Experience Required
7 years
