MAIN FUNCTIONS
The Contracts Advisor plays a key role in facilitating or overseeing the execution of project contracting initiatives. Responsibilities may encompass strategic planning during initial project phases, contractor qualification, and leadership of commercial aspects throughout the Pre-FEED, FEED, or EPC contract development process. Additionally, the role involves supporting contractor evaluation, selection, and award recommendations, ensuring the execution and administration of high-quality prime contracts, and coordinating post-contract interfaces to achieve project close-out.
The position involves executing a range of duties vital to the organization’s success. Key responsibilities include overseeing daily operations to ensure seamless workflow, managing project timelines and deliverables, and collaborating with cross-functional teams to align on strategic goals. Additionally, the role requires administering budgets and resources efficiently, conducting performance evaluations, and implementing process improvements to enhance productivity. The ideal candidate must demonstrate strong analytical skills, exceptional organizational abilities, and proficiency in relevant software tools. A commitment to maintaining high standards of quality and fostering a collaborative work environment is essential.
The individual oversees operational workflows, generates essential outputs, and enhances tools to facilitate the development of the project contracting strategy, contractor qualification, bid slates, tender processes, and proposal evaluations.
Crafts comprehensive Contracting Plan(s) that align with the established Contracting Strategy.
Prepares comprehensive Invitation to Tender (ITT) documentation in alignment with the established responsibility matrix.
Maintains a comprehensive database of all correspondence to ensure that every inquiry and clarification is accurately recorded and that all agreed-upon resolutions are accurately incorporated into final proposals.
Negotiates and facilitates discussions on contentious contractual terms and conditions, either independently or collaboratively, to achieve mutually acceptable agreements.
Ensures all contract documents align precisely with the selected bidder’s proposal, any ensuing clarifications, and the outcomes of final negotiations.
Secures the necessary final functional review and endorsement of contract documents from relevant stakeholders such as Legal, Audit, and Controllers, along with any other required approvals.
Delivers comprehensive pricing and other commercial analyses to the Project Team, equipping them with essential insights to inform contract award recommendations.
Assists the Physical Therapist in securing necessary contract award endorsements and approvals from senior management and relevant stakeholders.
Compiles and preserves complete final contract files, ensuring all required components are included and kept up to date.
Devises and spearheads internal kick-off meetings with company personnel to foster contract awareness, examine contract terms and conditions, outline the change order process, and mitigate potential claims.
Prepares and compiles external kick-off meeting materials for Company and Contractor teams, outlining critical contract components such as the Principal Document, Coordination Procedure, and change order process for thorough review.
Oversees or collaborates on Contract Administration duties, partnering with project and business managers to establish and align on key responsibilities within the role.
The Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables are evaluated to verify adherence to the Company’s established requirements, with detailed reviews and constructive feedback provided to ensure compliance.
Expedites and files essential Contractor commercial documents, such as insurance certificates, Parent Company Guarantees, letters of credit (Loss), and similar materials, while ensuring original bank guarantees and Loss are filed in accordance with established procedures.
The incumbent is responsible for conducting thorough evaluations and implementing necessary revisions to the project file system and associated procedures, as well as maintaining the Master Document Register to ensure accuracy and compliance.
Reviews, maintains, and aligns contract-related correspondence procedures for PT, encompassing all contractual notices and communications outlined in the PT Document Distribution Matrix.
Designs and oversees the approval workflow while ensuring adherence to invoicing and payment protocols.
Manages the change control process, overseeing amendments, change notices, change orders, and other contractual modifications—such as the Management of Change (MOC) process, Change Order log, and Deviation log.
The role involves supervising the Contractor’s subcontracting operations, facilitating PT participation in the Company’s review and approval of individual subcontracting plans, and managing subcontract development activities from initial qualification through final award and execution.
Provides guidance to the project team on contract administration and subcontracting matters, along with the measures implemented to minimize potential impacts.
Evaluates contractor performance and delivers constructive feedback to enhance project outcomes and functional efficiencies through effective oversight by project and functional management.
Compiles and disseminates key insights and best practices derived from contract administration and subcontracting activities to enhance future project performance.
Devises the Contract Close Out Plan, which constitutes a component of the overall Project Close Out Plan.
Develops a comprehensive final agreement with the Contractor to resolve all outstanding obligations and items, ensuring full settlement and closure of the contractual relationship.
SKILLS AND QUALIFICATIONS
Candidates must possess a bachelor’s degree in a relevant field, such as finance, accounting, or business administration, and demonstrate a minimum of three years of experience in a similar role. Proficiency in financial software and advanced Excel skills are essential, along with strong analytical and problem-solving abilities. Excellent communication and interpersonal skills are required to collaborate effectively with cross-functional teams. Additionally, familiarity with regulatory compliance and risk management frameworks is highly desirable. A commitment to continuous learning and professional development is expected.
Preferred candidates will bring demonstrated experience in Contracts Engineering or Administration.
Required is prior experience in a comparable role.
Proficiency in overseeing commercial negotiations, managing contractor relationships, and administering contracts is required.
A Bachelor of Science degree in Engineering is strongly preferred for this position.
Individuals must possess a comprehensive grasp of project execution methodologies, contract administration, and associated theoretical frameworks and foundational principles.
Open to traveling for business purposes, whether domestically or internationally, as well as relocating to project locations as needed.
Seeking candidates with prior experience as an owner/operator in project management capacities is advantageous.
Professional certification or qualification from a recognized professional body, such as ISM (CPM/CPSM), APIs, or PMP, is required.
Interested and eligible applicants are encouraged to submit their updated curriculum vitae via email to infonnec1@nnecltd.com, ensuring the position title is clearly indicated in the subject line.
Qualifications
BA/BSc/HND , MBA/MSc/MA
Experience Required
15 - 20 years
