Job Summary
The Warehouse Assistant supports the supervisor by overseeing the accurate tracking of stored goods, ensuring their proper management in adherence to optimal storage conditions, and maintaining meticulous documentation and reporting of all warehouse transactions. These efforts are conducted with full transparency while complying with the International Medical Corps Warehouse Manual, donor specifications, and applicable local regulations.
To successfully fulfill the responsibilities of this position, the individual must be capable of performing each essential function, whether independently or with reasonable accommodation.
Responsibilities include overseeing core operations, managing project timelines, and ensuring adherence to company policies and industry standards. Key duties involve coordinating team efforts, delegating tasks effectively, and maintaining accurate documentation of progress and outcomes. Additionally, the role requires monitoring performance metrics, identifying areas for improvement, and implementing strategic solutions to enhance productivity and efficiency. Collaboration with cross-functional teams, stakeholder communication, and reporting to senior management are essential components of this position.
Assists the supervisor in overseeing warehouse operations, ensuring efficient workflow and adherence to safety protocols. Provides support by organizing inventory, preparing shipments, and maintaining accurate records of stock levels. Collaborates with team members to optimize order fulfillment processes and resolve logistical challenges. Prioritizes accuracy and attention to detail in all tasks, including documentation, quality checks, and inventory management. Maintains a clean, organized, and secure warehouse environment while following company policies and industry regulations.
The IMC warehouse procedures outlined in the IMC Warehouse Manual will be implemented by the successful candidate.
Maintaining optimal storage conditions for all commodities by regulating temperature and humidity levels, as well as properly isolating hazardous materials and items deemed unsuitable for end use—such as damaged or expired products.
The role involves keeping track of the expiration dates of stored inventory to ensure product quality and safety.
The incumbent is responsible for documenting any losses or damages to commodities, adjusting processing stock records, and notifying stock owners of discrepancies that require further examination.
Updating inventory records meticulously for each item and project to ensure precision and completeness.
Ensure that all pertinent handling equipment remains in optimal working condition while maintaining an adequate stock of packing, cleaning, and protective materials and supplies.
Responsibilities include overseeing part-time staff and guests within the warehouse environment.
The reception of goods involves performing a physical count and preparing Goods Received Notes (GRN), followed by quantity control processing conducted by management-assigned staff.
Ensuring the correct arrangement and organization of inventory while maximizing the efficient utilization of both indoor and outdoor warehouse space.
Quality assurance responsibilities encompass the oversight of kitting, depicting, reconditioning, and reconstituting processes to ensure compliance with established standards and operational efficiency.
In adherence to approved Goods Issue Orders (BIOS), the preparation of goods for release is conducted in a meticulous manner.
Responsibilities include meticulously verifying that all warehouse inventory and outgoing shipments are securely packaged to minimize the potential for damage during handling and transit.
Responsible for managing the loading of goods and maintaining accurate records of cargo transfers to transporters or recipients.
The role involves maintaining warehouse cleanliness by regularly cleaning and disinfecting the facility, ensuring it remains dry, organized, and free from pests and rodents.
Ensuring adherence to compliance standards, regulatory requirements, and internal controls is essential. This role involves implementing and maintaining robust audit processes to safeguard organizational integrity. Responsibilities include monitoring adherence to policies, identifying risks, and recommending corrective measures to enhance operational efficiency and mitigate potential violations.
Ensures that all warehouse operations, whether executed personally or overseen, adhere strictly to IMC policies, donor regulations, and local legal requirements.
Compiles and submits mandatory reports in accordance with IMC policies and procedures to ensure timely delivery to the country management team.
Corrective actions will be implemented based on findings from audits or compliance reviews.
Fraud prevention involves implementing robust strategies and measures to identify, deter, and mitigate fraudulent activities within the organization. This includes monitoring transactions, analyzing patterns, and investigating suspicious behaviors to protect company assets and maintain compliance with regulatory standards. Analytical skills, attention to detail, and familiarity with fraud detection tools are essential for success in this role. Additionally, collaboration with cross-functional teams and staying updated on emerging fraud trends are critical to enhancing security protocols.
Dedicated to preventing, identifying, and reporting fraud while mitigating associated risks in strict adherence to IMC policies and procedures, donor mandates, and applicable local laws and regulations.
The Logistics Management & Information System (LUIS) is designed to streamline and optimize logistics operations by providing real-time tracking, inventory management, and data-driven decision-making tools. It ensures efficient coordination of resources, reduces operational costs, and enhances overall supply chain visibility. The system facilitates accurate reporting, demand forecasting, and compliance with regulatory standards, supporting seamless workflow integration across departments. Additionally, it enables proactive issue resolution through automated alerts and performance analytics, thereby improving responsiveness and customer satisfaction.
Employ software tools with a high degree of consistency and precision to ensure accurate outcomes.
Conduct additional responsibilities as directed. The duties and responsibilities outlined herein are indicative of the nature and scope of work assigned, though not exhaustive.
Candidates must fulfill the following essential criteria: a bachelor’s degree in a relevant field, such as business administration, finance, or a related discipline; at least three years of hands-on experience in project management or a closely aligned role; proficiency in industry-standard software tools, including Microsoft Project and Excel; exceptional analytical skills to interpret complex data and derive actionable insights; strong interpersonal abilities to collaborate effectively with cross-functional teams; and the capacity to manage multiple priorities in a fast-paced environment.
A degree in Logistics, Supply Chain Management, or a closely related discipline is generally required. Alternatively, an equivalent blend of relevant education and professional experience may be considered where appropriate.
A minimum of six months of practical experience within warehouse operations or logistics environments is generally required for this role.
Demonstrates exceptional interpersonal and collaborative abilities, fostering positive interactions and productive teamwork in all professional engagements.
Demonstrates a strong dedication to and comprehension of IMC’s mission, core values, and guiding principles.
Proficiency in Microsoft Office applications, such as Word, Excel, and Outlook, is required.
Proven capability to collaborate effectively in diverse, multi-ethnic, and multicultural team environments.
Capable of operating effectively in challenging environments, frequently situated in isolated or distant locations.
Qualifications or training courses relevant to the position are required.
Proficiency in both written and spoken English is essential for this role.
Technical or supplementary language competencies may be required for this role, depending on the specific project or operational needs. Fluency in additional programming languages, frameworks, or tools could be essential, along with proficiency in any second or third languages that enhance cross-functional collaboration or international communication. The ability to adapt to evolving technological demands or linguistic challenges will be a key factor in performance success.
Must possess a current and valid Pharmacist license, as this role will involve overseeing the operations of a medical warehouse.
go to method of application
To submit your application, kindly utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND
