Oversee and administer the schedules, appointments, and calendars of executives with precision and efficiency.
Craft, format, and disseminate letters, reports, and additional documentation as required.
Develop comprehensive meeting agendas and assemble all necessary supporting materials for distribution prior to scheduled sessions.
Compile and disseminate accurate minutes from meetings to ensure all stakeholders receive timely and comprehensive documentation of discussions and decisions.
Act as the primary liaison for all incoming inquiries from both internal stakeholders and external parties.
Compose standard letters and reply to inquiries as instructed.
Oversee inventory levels of office supplies and promptly place orders for replenishment as needed.
Oversee the upkeep of office equipment and arrange for professional repairs as needed to ensure optimal functionality and minimal downtime.
Ensure meticulous documentation and management of records within appropriate databases.
Maintain accurate and organized records of organizational documentation, ensuring all files are properly documented and filed in compliance with established protocols.
Preserve the confidentiality of proprietary information and company records with the utmost diligence and care.
Requirement
Requires demonstrated success in roles such as Secretary, Administrative Assistant, or equivalent positions.
Requires strong expertise in utilizing the Microsoft Office Suite, encompassing Word, Excel, PowerPoint, and Outlook.
Demonstrates exceptional proficiency in both written and verbal communication.
Organized and capable of effectively managing time to meet deadlines and prioritize tasks efficiently.
Must exercise sound judgment and maintain strict confidentiality when handling sensitive information.
Individuals applying for this position must be domiciled on the island and its surrounding areas.
Qualified applicants are encouraged to submit their CV by emailing oluseye@hopmobiletransport.com, with the position title included in the subject line.
Qualifications
BA/BSc/HND
Experience Required
2 - 5 years
