This position is primarily responsible for delivering high-quality administrative assistance to the Plant Manager and other team members as needed, ensuring operations remain organized and productive.
Key deliverables and obligations include analyzing complex data sets to uncover actionable insights, designing and implementing scalable solutions to address identified challenges, and ensuring seamless integration of new systems with existing infrastructure. Responsibilities encompass leading cross-functional teams to achieve project milestones, collaborating with stakeholders to align technological advancements with business objectives, and maintaining rigorous standards of quality and security throughout all processes. Additionally, the role requires monitoring industry trends to recommend innovative technologies, optimizing operational efficiency through continuous improvement initiatives, and preparing comprehensive reports to communicate progress and outcomes to leadership.
Draft professional letters, reports, and other documents as directed by the plant manager.
Handle incoming communications, including telephone calls, emails, general correspondence, and other inquiries, and ensure they are promptly and efficiently routed to the appropriate individuals.
Organize and oversee meetings, conferences, and travel arrangements with precision and efficiency. Coordinate schedules, book venues, arrange transportation, and manage logistics to ensure seamless execution of all professional engagements.
Organize and facilitate internal meetings, and prepare and maintain minutes as required.
Effective stakeholder management and cultivating strong, mutually beneficial relationships with vendors and external partners are essential to preserving and enhancing the company’s reputation. This role requires continuous engagement to ensure alignment with organizational objectives while addressing the needs and concerns of all relevant parties.
Prepare invoices and pursue outstanding payments as necessary.
Prepare financial documentation by producing invoices, receipts, and other relevant payment records in accordance with established accounting standards and company policies. Ensure all entries are accurate, properly formatted, and submitted within designated deadlines to support financial reporting and compliance requirements. Work collaboratively with accounting teams to verify transaction details and resolve discrepancies promptly. Maintain organized records of payment documentation for audit purposes and future reference.
Oversee and manage the plant manager’s schedules and calendar to ensure all appointments, meetings, and deadlines are properly organized and met.
Regularly conduct proactive maintenance on all office equipment to ensure optimal functionality and prevent service disruptions.
Greet and escort visitors to the designated meeting rooms, ensuring their comfort and convenience throughout their visit.
Perform all other duties and ad-hoc tasks relevant to the position as directed by Management.
Seeking a candidate with strong interpersonal skills, adaptability, and a proactive approach to problem-solving. The ideal individual will demonstrate exceptional organizational abilities, effective communication, and a keen attention to detail. Proficiency in relevant software tools, along with the capacity to collaborate across teams, is essential. Prior experience in a similar role, coupled with a results-driven mindset, will be highly valued. The position requires someone capable of managing multiple priorities while maintaining high standards of accuracy and efficiency.
A proactive professional capable of operating independently with minimal oversight, consistently seeking direction, clarification, and constructive feedback to ensure optimal performance.
Effectively convey information through both written and verbal channels.
Driving excellence and demonstrating unwavering resilience are essential qualities for this role. We seek an individual who thrives under pressure, maintains focus during challenges, and exhibits the determination to overcome obstacles. This position demands a proactive mindset, the ability to adapt to dynamic environments, and the persistence to drive initiatives forward despite setbacks. Ideal candidates will showcase a robust work ethic, a solutions-oriented approach, and the mental fortitude to sustain long-term performance in a fast-paced setting.
Demonstrates strong self-management skills while operating effectively under high-pressure conditions.
Innovative methods combined with meticulous attention to detail define this role, ensuring precision and excellence in every task undertaken.
Proven ability to make sound, timely decisions is essential. Candidates should demonstrate sound judgment and the capacity to evaluate situations critically to determine the best course of action. Strong problem-solving skills and the ability to weigh pros and cons effectively are required. Must be capable of making decisions independently while considering potential outcomes and mitigating risks.
Demonstrates strong proficiency in coordinating tasks, managing schedules, and maintaining structured workflows to ensure efficient project execution and deadline adherence. Exhibits meticulous attention to detail in prioritizing responsibilities, optimizing resource allocation, and streamlining processes to enhance operational productivity.
Honesty and integrity are essential qualities for this role, as the position requires adherence to ethical standards and a commitment to transparent practices in all professional interactions. The ideal candidate must demonstrate unwavering moral principles, reliability in decision-making, and a dedication to maintaining trust with colleagues, clients, and stakeholders. This ethos ensures alignment with the organization’s values and fosters a culture of accountability and professionalism.
Employed strategic reasoning to enhance decision-making processes and drive organizational success by evaluating complex business challenges and identifying innovative solutions.
Proactive and driven self-starter with a strong initiative to identify and pursue opportunities to enhance productivity and innovation.
Seek out collaboration and foster teamwork across all levels of the organization while demonstrating strong leadership capabilities. Exhibit the ability to motivate and guide colleagues to achieve shared objectives, ensuring alignment with both individual and collective goals. Maintain open communication and adaptability to support team success in dynamic environments.
A solid proficiency in SAP is required to originate Purchase Requisitions and process Goods Receipt Notes efficiently.
Proficiency in IPO is considered an additional asset.
Minimum qualifications include a Bachelor’s degree in a relevant field or equivalent work experience, along with a minimum of three years of professional experience in the industry. Proficiency in industry-standard software and tools, as well as strong analytical and problem-solving skills, are essential. Additionally, exceptional communication and interpersonal abilities are required to collaborate effectively within cross-functional teams. Candidates must demonstrate a track record of meeting deadlines and delivering high-quality results. Familiarity with project management methodologies and prior leadership experience are highly desirable.
Holding a minimum of a bachelor’s degree from an accredited university is a prerequisite for this position.
A minimum of three years of professional experience in administration, facility management, or office management is required.
Proven ability to make sound, timely decisions is essential for this role, requiring careful analysis of available information and the capacity to choose optimal courses of action under pressure. Candidates must demonstrate strong judgment, considering risks, benefits, and potential outcomes to ensure decisions align with organizational goals. Experience in evaluating complex situations and prioritizing actions is critical to success in this position.
Demonstrated expertise in leveraging Microsoft Office applications, including Excel, Word, and PowerPoint, is essential for this role.
go to method of application
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND
