Job Summary
A meticulous and proactive Procurement Officer is required to oversee local and international sourcing initiatives, cultivate supplier relationships, develop procurement strategies, and handle import/export documentation.
The successful candidate must demonstrate proficiency in analytical thinking, negotiation tactics, and financial management, complemented by practical experience in procurement operations across manufacturing, logistics, trading, or supply chain sectors.
This position demands a skilled professional capable of making cost-efficient purchasing choices, upholding regulatory standards, monitoring supplier performance, and facilitating smooth procurement operations in alignment with organizational goals.
Oversee the execution of primary duties encompassing strategic planning, operational management, and team leadership to drive organizational objectives forward. Facilitate cross-functional collaboration to ensure alignment with company goals, fostering innovation and efficiency across departments. Monitor performance metrics and KPIs to assess progress, identifying areas for improvement and implementing corrective actions as necessary. Serve as a liaison between senior management and staff, ensuring clear communication of policies, procedures, and expectations. Develop and maintain robust reporting systems to track project milestones, financial outcomes, and resource allocation. Mentor and coach team members to enhance productivity, professional growth, and retention.
Responsible for overseeing the procurement of goods and services while managing supplier relationships, ensuring timely delivery, cost efficiency, and adherence to quality standards. Develops and implements strategic sourcing initiatives to optimize the supply chain, negotiates contracts with vendors, and monitors supplier performance to mitigate risks and enhance collaboration. Analyzes market trends, evaluates potential suppliers, and maintains a robust supplier database to support organizational objectives and drive sustainable procurement practices.
Acquire necessary goods, raw materials, equipment, and services by sourcing from both domestic and global suppliers.
Source, assess, and integrate dependable suppliers by evaluating their quality, cost efficiency, delivery reliability, and adherence to regulatory and industry standards.
Procure and evaluate supplier quotes, perform detailed cost-benefit analyses, and present recommendations for procurement strategies that optimize value and efficiency.
To secure favorable agreements, engage in discussions regarding pricing structures, contractual terms, payment conditions, and delivery timelines, aiming to maximize overall value for the organization.
Construct and sustain a comprehensive supplier database while fostering and strengthening key supplier relationships to ensure optimal performance and reliability.
Import and export coordination involves overseeing the seamless flow of goods between international markets, ensuring compliance with regulatory standards, and managing documentation. This role requires meticulous attention to detail, strong organizational skills, and the ability to liaise effectively with customs authorities, freight forwarders, and trade partners. Responsibilities include tracking shipments, verifying trade agreements, and resolving logistical challenges to maintain efficient supply chain operations. Candidates must possess a solid understanding of international trade regulations, proficiency in logistics software, and excellent communication abilities.
Oversee and manage the procurement processes involved in import and export operations.
Prepare and manage import and export documentation, ensuring all necessary paperwork is accurately completed and processed in accordance with regulatory requirements and company policies. This role involves coordinating with shipping agents, customs brokers, and freight forwarders to facilitate the smooth movement of goods across international borders. Attention to detail is essential to verify compliance with trade laws, tariffs, and shipping regulations, while also maintaining organized records for auditing and reporting purposes.
Drafts pro forma invoices to provide customers with preliminary cost estimates for goods or services prior to final orders or shipments, ensuring accurate pricing based on current market rates, vendor quotes, and applicable taxes or discounts. Collaborates with sales, procurement, and finance teams to validate pricing, terms, and availability, maintaining consistency with company policies and contractual obligations. Verifies customer details, including billing addresses and tax identification numbers, to ensure compliance with regulatory standards and prevent billing discrepancies. Updates and maintains pro forma invoice templates to reflect changes in product specifications, pricing structures, or regulatory requirements, ensuring alignment with organizational guidelines.
A Commercial Invoice serves as a critical document in international trade transactions, detailing the specifics of goods sold between a seller and a buyer. It includes essential information such as the description, quantity, and value of the goods, along with the terms of sale, payment conditions, and shipping details. This document is required by customs authorities to assess duties and taxes, facilitate clearance, and ensure compliance with import regulations. Accuracy in preparation is paramount to avoid delays, penalties, or additional costs.
Compile and finalize comprehensive packing lists detailing all essential items required for assignments, ensuring accuracy and completeness to support efficient preparation and operational readiness. Verify that each item meets specified requirements and is accounted for in the logistics process, while maintaining meticulous records to facilitate smooth transitions and compliance with organizational standards. Collaborate with relevant teams to confirm availability and condition of supplies prior to deployment, addressing any discrepancies promptly to prevent delays.
Responsible for preparing, reviewing, and managing Bills of Lading to ensure accurate documentation of shipped goods, verifying details such as quantities, descriptions, and destinations. Collaborates with shipping departments, carriers, and logistics teams to confirm compliance with contractual agreements and regulatory standards. Maintains meticulous records of all transactions to support audits and resolve discrepancies efficiently. Requires strong attention to detail, proficiency in relevant software, and a thorough understanding of shipping regulations and international trade protocols.
Issued to verify the country of manufacture or production for goods, Certificates of Origin serve as essential documentation for international trade transactions. These certificates are typically requested by customs authorities to ascertain compliance with trade agreements, determine applicable duties, and ensure adherence to import regulations. Generally prepared by chambers of commerce or authorized bodies, they confirm the origin of goods based on specific criteria, such as substantial transformation or value-added processes. Accurate and timely issuance of these documents is crucial for facilitating smooth cross-border shipments and avoiding potential delays or penalties.
Compile and maintain Form M documentation in accordance with established regulatory guidelines and internal protocols. Ensure all submissions are accurate, complete, and submitted within specified deadlines. Review and verify data integrity, cross-checking information against source documents to confirm consistency and compliance. Collaborate with cross-functional teams to gather necessary documentation and resolve discrepancies promptly. Provide clear, concise reports to stakeholders, highlighting key findings and any areas requiring attention. Stay current with evolving regulatory requirements and industry best practices to uphold documentation standards.
SO NCAP and other relevant certifications must be obtained to ensure compliance with international trade regulations and quality standards for exported goods, demonstrating adherence to applicable safety, technical, and procedural requirements. Candidates with prior experience in navigating these certification processes will be preferred, as they possess the expertise to streamline documentation, minimize delays, and mitigate potential compliance risks. Familiarity with the regulatory frameworks governing these certifications is essential to facilitate smooth customs clearance and uphold the integrity of supply chain operations.
Collaborate with freight forwarders, customs brokers, shipping carriers, and relevant regulatory bodies to ensure efficient and expedited cargo release.
Oversee shipment schedules to confirm that goods are delivered in a timely manner.
Demonstrates expertise in financial and cost management, ensuring efficient allocation and utilization of resources to optimize organizational performance and profitability.
Develop procurement budgets, generate forecasts, and prepare detailed expenditure reports to support financial planning and decision-making processes.
Examine procurement costs, fluctuations in exchange rates, freight charges, duties, and applicable taxes to assess their impact on overall expenditures.
Monitor supplier invoices and coordinate with the Finance team to facilitate timely payment processing.
Evaluate potential cost-saving measures and implement strategic initiatives to enhance procurement efficiency.
Compile cost-analysis reports and procurement savings findings for presentation to management.
Compliance and risk management responsibilities include overseeing regulatory adherence, identifying potential risks, and implementing mitigation strategies to ensure organizational integrity. This role demands a keen understanding of industry standards, meticulous attention to detail, and the ability to develop robust policies and procedures. The successful candidate will collaborate with cross-functional teams to monitor compliance, assess risk exposures, and recommend corrective actions to maintain a secure and compliant operational environment. Strong analytical skills and a proactive approach to problem-solving are essential for this position.
To guarantee that all procurement activities align with established company policies and relevant regulatory standards.
Ensure adherence to all applicable regulatory and compliance standards, fulfilling necessary obligations and upholding established guidelines throughout all operations.
The Nigeria Customs Service (NCS) is tasked with overseeing and facilitating cross-border trade while ensuring compliance with customs regulations. As a government agency, it plays a crucial role in revenue collection, trade facilitation, and border security. The NCS recruits skilled professionals to enforce customs laws, prevent smuggling, and maintain efficient clearance procedures for goods entering or leaving the country. Applicants must meet specific educational and professional criteria, including relevant degrees, certifications, and experience in customs, trade, or related fields. Responsibilities include conducting inspections, processing documentation, conducting investigations, and collaborating with other agencies to combat illegal trade activities. The NCS offers career opportunities for individuals committed to national security, economic growth, and the enforcement of customs policies.
The Central Bank of Nigeria (CBN) serves as the apex monetary authority in Nigeria, responsible for formulating and implementing monetary policies to ensure price stability and sustainable economic growth. The institution oversees financial institutions, regulates currency issuance, and promotes a sound financial system. Additionally, it plays a pivotal role in managing the country’s foreign exchange reserves and fostering development through targeted interventions in key sectors. The CBN also collaborates with other regulatory bodies to maintain financial stability and combat economic crimes. With a mandate to drive economic prosperity, the CBN focuses on enhancing financial inclusion and supporting innovative financial technologies to position Nigeria as a leading economy in Africa.
The Standards Organization of Nigeria (SON) is tasked with the critical role of establishing, monitoring, and enforcing standards for products and services nationwide to ensure quality, safety, and compliance with national regulations. The organisation collaborates with government agencies, industry stakeholders, and international bodies to develop and implement standards that align with global best practices while addressing local needs. SON’s responsibilities include conducting conformity assessments, issuing certifications, and investigating non-compliance cases to uphold industry integrity. Additionally, it plays a pivotal role in consumer protection by educating the public and promoting awareness of product safety and quality standards. To achieve these objectives, SON recruits professionals with expertise in quality assurance, regulatory affairs, laboratory testing, and technical auditing.
The Nigerian Export Promotion Council (NEC) is tasked with driving and facilitating Nigeria’s export growth. Its core responsibilities include promoting non-oil exports, developing export strategies, and enhancing the competitiveness of Nigerian products in international markets. Additionally, the organization collaborates with government agencies, private sector stakeholders, and international partners to create enabling policies and business environments conducive to export expansion. Through capacity-building initiatives, market access programs, and advocacy efforts, the NEC empowers businesses—particularly MSMEs—to participate effectively in global trade.
Oversee engagements to ensure adherence to pertinent regulatory frameworks enforced by governing bodies.
Ensure suppliers adhere to agreed-upon contractual terms and meet established quality benchmarks consistently.
Assess potential procurement risks and develop strategies to mitigate them effectively.
Inventory management and data reporting responsibilities include maintaining accurate stock records, tracking inventory levels, and generating detailed reports to support operational decision-making and ensure optimal supply chain efficiency. This role requires proficiency in inventory tracking systems, strong analytical skills, and meticulous attention to detail to analyze trends, identify discrepancies, and provide actionable insights for inventory optimization.
Work collaboratively with warehouse and logistics personnel to ensure inventory levels remain at their most efficient and balanced.
Track inventory needs and promptly execute procurement activities as required.
Monitor supplier performance metrics and ensure adherence to established delivery schedules.
Ensure meticulous maintenance of procurement records and supplier documentation to uphold accuracy and compliance standards.
Compile monthly procurement reports and assist with both internal and external audit processes.
Requirements
Education:
A bachelor’s degree in Economics, Finance, Accounting, Business Administration, Procurement & Supply Chain Management, or a closely related discipline is required.
With experience as a key requirement for this role, candidates should possess a proven track record in a relevant field, demonstrating the ability to deliver results consistently. A minimum of [X] years in a comparable position is expected, along with specialized skills in [specific area]. Prior exposure to [industry/process] is highly advantageous, as is familiarity with [tools/technologies]. Strong problem-solving abilities and adaptability are essential to navigate dynamic challenges and drive continuous improvement.
A minimum of three to five years of hands-on procurement experience is required, ideally gained within manufacturing, logistics, import/export, trading, or supply chain sectors.
Demonstrated expertise in global sourcing strategies, supplier relationship management, and procurement execution.
Professional certifications, while not mandatory, are highly beneficial for candidates to possess.
The Chartered Institute of Procurement and Supply (CAPS) is a globally recognized professional body dedicated to advancing procurement and supply chain practices. Established to promote excellence in the field, CAPS offers a range of qualifications, resources, and networking opportunities for procurement professionals. Its mission includes shaping industry standards, fostering ethical practices, and supporting career development through accredited training and certifications. Membership in CAPS signifies a commitment to professionalism and continuous learning in procurement and supply management.
The Chartered Institute of Purchasing and Supply Management of Nigeria (CIP SMN) is a leading professional body dedicated to advancing the fields of procurement, supply chain, and logistics management within the country. It sets rigorous standards for ethical practice, competence, and continuous professional development among its members, ensuring they remain at the forefront of industry best practices. Through accredited training programs, certifications, and strategic partnerships, CIP SMN empowers procurement professionals to enhance their skills and contribute to organizational success. Additionally, it advocates for the recognition and advancement of the purchasing and supply management profession across various sectors in Nigeria.
We are seeking candidates with a robust skill set and key competencies, including strong analytical abilities, effective communication skills, and proficiency in [specific software/tools]. The ideal applicant will demonstrate expertise in [relevant field/area], with a proven track record in [specific task or responsibility]. Additionally, familiarity with [industry standards or certifications] and the capacity to adapt to evolving business needs are essential. Leadership experience, problem-solving aptitude, and attention to detail are highly valued, along with the ability to collaborate effectively across teams.
Demonstrates a comprehensive understanding of procurement methodologies and international trade regulations.
Proficient knowledge of import/export documentation and customs regulations is essential.
Experts in financial analysis, budgeting, and cost-control methodologies are sought.
Demonstrated expertise in negotiation and contract management is essential.
Demonstrates exceptional proficiency in analytical reasoning and effective problem-solving methodologies.
Proven expertise in Microsoft Excel and ERP/Procurement Management Systems is essential.
Proven ability to communicate effectively and manage relationships with stakeholders is essential.
Individuals must demonstrate a strong commitment to integrity, accountability, and meticulous attention to detail in all aspects of their work.
Thrives in high-pressure environments while consistently delivering results within set deadlines.
go to method of application
Qualified and interested applicants are encouraged to submit their CV to irecruitglobaltalents@gmail.com, ensuring the email subject line includes the position title, such as “Procurement Officer.”
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
