To deliver impactful results, this role is designed to leverage strategic initiatives and operational excellence, ensuring alignment with organizational objectives. The incumbent will be tasked with executing key responsibilities that drive performance, enhance efficiency, and foster innovation across critical business functions. Additionally, the position demands adherence to established policies, compliance standards, and industry best practices to uphold accountability and mitigate risks.
This position will provide essential support to one or more projects within our Transformation Delivery portfolio, focusing on project coordination and administrative tasks. Serving as a pivotal role, it will contribute directly to the successful execution of these high-impact initiatives while offering the chance to gain exposure to diverse project types and collaborate with senior leadership across Transformation Delivery and other departments.
Principal Accountabilities
Proactively oversee a diverse range of internal and external meetings on behalf of projects, including those at Senior Management level. Responsibilities involve coordinating meeting invitations, arranging venue bookings when necessary, recording minutes, uploading meeting materials to SharePoint, and ensuring all actions and decisions are accurately documented.
Oversee the end-to-end logistics for meetings and workshops, ensuring seamless execution of all operational tasks. This involves maintaining and updating participant lists, distributing invitations, securing appropriate venues, and providing essential travel support—such as issuing visa invitation letters. Additionally, compile and distribute necessary materials, liaise with external suppliers, manage invoice payments, and coordinate internal program and project meetings to maintain alignment and efficiency.
Provide assistance in the design and development of internal communications materials for Transformation Delivery projects. Responsibilities involve reviewing and editing essential project reports and slide presentations, creating meeting documents, and ensuring all materials adhere to Save the Children’s branding guidelines.
Oversee the organization and maintenance of project documentation and digital platforms to guarantee that all materials remain systematically structured and current.
Responsible for overseeing and regulating access permissions to SharePoint sites and Microsoft Teams to ensure secure and appropriate user entry.
Oversee the onboarding process for newly joined members of the Project teams. Responsibilities include arranging and conducting induction calls, as well as procuring essential equipment such as laptops and any additional homeworking resources required.
You will provide assistance to Project Leads and Project Managers, including updating team action cards and verifying that team members complete assigned tasks within the agreed-upon deadlines. Additionally, you will compile and maintain progress reports, ensuring they are distributed to the team in a timely manner. You will also contribute to project planning efforts and monitor adherence to established deadlines to support project success.
Forge and nurture robust, mutually beneficial partnerships with key stakeholders throughout the Transformation Delivery portfolio.
Assist in project financial management by handling invoice processing, as well as generating and overseeing Purchase Orders to ensure accuracy and compliance with budgetary guidelines.
Seeking candidates with a proven track record in the relevant field, demonstrating expertise through hands-on experience. Proficiency in key technical skills and methodologies is essential, along with strong problem-solving abilities and attention to detail. Familiarity with industry-standard tools and best practices is required, and the ability to adapt to evolving technologies is highly beneficial. Excellent communication skills are necessary to collaborate effectively with cross-functional teams and stakeholders.
Essential
Candidates should possess prior work experience in office administration, project coordination, or a comparable position, ideally within an international setting.
Organized and executed a variety of meetings and events with meticulous attention to detail, ensuring seamless planning and coordination. Proven ability to structure schedules, manage logistics, and oversee every aspect of event preparation to deliver successful outcomes.
Proficient in utilizing Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with team collaboration tools such as Mural.
Exceptional ability to plan ahead effectively and anticipate needs. Proven track record in coordinating and executing meetings and events, demonstrating meticulous attention to detail throughout.
Professional rewrite:
Demonstrates sound judgment and excels in prioritizing diverse tasks amidst dynamic conditions.
Aptitude for taking initiative, identifying issues beforehand, and proposing suitable solutions when necessary.
Fluent in English with exceptional written and verbal communication abilities, coupled with a meticulous attention to detail.
Demonstrated skill in building and maintaining productive relationships with diverse individuals, from various hierarchical levels and cultural backgrounds, while upholding unwavering professionalism, confidentiality, and discretion in all interactions, both internally and externally.
Proficiency in managing time-sensitive tasks while maintaining meticulous attention to detail is required.
Project a composed demeanor and an optimistic mindset, especially during high-pressure situations.
Desirable
Self-driven with a capacity to operate independently and deliver results without constant oversight.
Dedication to upholding the mission, vision, and core values that define Save the Children is essential for this role.
Proficiency in the non-profit sector is required, with a strong preference for candidates possessing experience in international development initiatives.
Proficiency in one additional language, including French, Spanish, or Arabic, is required.
A bachelor’s degree or higher in a relevant field is essential for this position. Candidates must possess relevant professional certifications or credentials, as well as several years of experience in a related industry. Proficiency in industry-specific software and tools is required, along with strong analytical and problem-solving skills. Excellent communication and teamwork abilities are also necessary to collaborate effectively with stakeholders.
Essential
A relevant degree or equivalent qualification in Information Technology, Project Management, or Business Administration is preferred.
Desirable
Accredited professionals in external project management possess specialized credentials that validate their expertise in overseeing projects from an external perspective. This role demands proficiency in aligning project objectives with stakeholder expectations while adhering to industry standards and regulatory requirements. Key responsibilities include coordinating cross-functional teams, mitigating risks, and ensuring deliverables meet predefined quality benchmarks. Ideal candidates should demonstrate strong leadership abilities, exceptional communication skills, and a proven track record in managing complex initiatives. Familiarity with relevant project management frameworks, such as PMI or PRINCE2, is essential, along with the capacity to adapt to dynamic project environments.
Qualifications
BA/BSc/HND
