Job Summary
The Planner & Scheduler plays a pivotal role in crafting, updating, and overseeing comprehensive project schedules to guarantee the punctual completion of construction initiatives.
This position facilitates strategic planning, monitors project advancement, and evaluates schedule efficiency by delivering precise data to support timely decisions and ensure alignment with key project milestones.
Oversee and administer the primary duties, core responsibilities, and delegated authorities associated with the role, ensuring alignment with organizational objectives and compliance with established guidelines.
Experienced professionals will develop and oversee comprehensive project plans and schedules, ensuring alignment with organizational objectives and timelines. They will coordinate with stakeholders to define milestones, allocate resources efficiently, and maintain adherence to deadlines. Proficiency in project management tools and methodologies is essential to optimize workflows and mitigate potential risks throughout the project lifecycle.
Create comprehensive project schedules, including Level 3, Level 4, and look-ahead schedules, utilizing Primavera P6 software.
Collaborate on establishing comprehensive Work Breakdown Structures (WBS) that accurately reflect the defined project scope.
Develop a structured sequence for activities, determine their respective durations, and establish logical interdependencies among them.
Track crucial project milestones and evaluate schedule adherence throughout the project lifecycle.
Engineer, procure, construct, and commission schedules must be seamlessly integrated to ensure cohesive project execution.
Monitor and control schedules to ensure adherence to project timelines, coordinating with relevant stakeholders to resolve any delays or conflicts promptly. Track progress against established milestones, identifying variances and implementing corrective actions as necessary to maintain alignment with overall project objectives.
Revise timelines in response to real-time project developments and confirm the accuracy of input data.
Monitor schedules for any deviations from the established baseline and promptly identify any delays or potential risks.
Conduct in-depth critical path and float analysis to determine project timelines and identify potential scheduling risks.
Design comprehensive recovery and mitigation schedules to ensure timely and effective response to disruptions, outlining key milestones, resource allocations, and corrective actions as needed.
Optimize support schedules and balance resource allocation to ensure efficient operations and meet service level agreements.
Progress is assessed through structured evaluation frameworks, ensuring alignment with predefined objectives and performance benchmarks. Key metrics are tracked and analyzed to gauge efficiency, effectiveness, and overall contribution to organizational goals. Regular reviews and feedback mechanisms are implemented to monitor advancement, identify areas for improvement, and support continuous development. Data-driven insights are utilized to optimize processes and enhance productivity while maintaining accountability and transparency throughout the evaluation cycle.
Monitor and document actual physical advancements in relation to established objectives, ensuring accurate and timely reporting of performance against set benchmarks.
Collaborate with site teams and subcontractors to validate progress data.
Provide Earned Value Management (EVM) calculations as needed.
Verify that the reported progress accurately reflects the actual conditions at the site.
As part of this role, you will report directly to [Reporting Manager’s Name/Position], ensuring timely and accurate communication of progress, challenges, and key developments. Your responsibilities include preparing detailed reports, analyzing data to identify trends, and presenting findings in a clear, structured format to support decision-making. Collaboration with cross-functional teams will be essential to gather insights and maintain alignment with organizational objectives. Additionally, you will be responsible for tracking performance metrics, identifying areas for improvement, and recommending strategic actions based on your analysis.
Develop weekly and monthly schedule reports ensuring comprehensive tracking and analysis of operational timelines.
Analyze and visualize data to create dynamic dashboards that track project advancement, highlight potential delays, and provide accurate completion date projections.
Identify potential schedule risks and propose appropriate corrective measures to mitigate their impact.
Contribute insights and data to the comprehensive project control reports, ensuring accuracy and relevance in the compilation of key project metrics and performance indicators.
Risk & Change Management Support:
Support Time Impact Analysis (TIA) for project changes and delays.
Assist in identifying schedule-related risks and mitigation strategies.
Maintain change logs affecting schedule baselines.
Contribute input regarding schedules for claims and variation evaluations.
Stakeholder coordination involves managing and aligning the interests, expectations, and communications of all relevant parties to ensure project success and foster productive relationships. This role requires facilitating collaboration between internal teams, external partners, and clients, while addressing their distinct needs and priorities. Responsibilities include organizing meetings, disseminating updates, resolving conflicts, and ensuring alignment with organizational goals. Effective communication, negotiation skills, and a proactive approach are essential to maintain engagement and achieve mutually beneficial outcomes.
Collaborate effectively with engineering, procurement, and construction teams to ensure seamless project execution and alignment across all departments.
Liaise with subcontractors to obtain and synchronize schedule updates, ensuring alignment with project timelines and objectives.
Engage actively in strategic planning sessions and collaborative coordination meetings to ensure seamless alignment of project objectives.
Ensure that project schedules are coordinated with contractor deliverables to maintain seamless workflow and timely completion of all assigned tasks.
Track and measure performance against defined Key Performance Indicators (KPIs) to evaluate project success and operational efficiency. Monitor progress regularly to ensure adherence to strategic goals, identify areas for improvement, and support data-driven decision-making. Analyze KPI trends to detect inefficiencies, optimize workflows, and align activities with organizational objectives. Present findings in clear, actionable reports to stakeholders, facilitating transparency and accountability in performance management.
Schedule performance is projected to deviate by 5% from the established timeline.
The Schedule Performance Index (SPI) must range from 0.95 to 1.05.
Consistently meets or exceeds the targeted milestone completion rate, with 95% of all milestones delivered punctually.
Baseline schedule compliance must consistently reach at least 90% adherence to the approved baseline schedule.
Forecast accuracy must maintain a deviation of no more than 5% from the scheduled completion date.
Delays must be identified within a span of 24 to 48 hours, and a comprehensive recovery plan must be submitted within 3 to 5 business days.
Progress Reporting: Ensuring 100% adherence to submission deadlines with a data accuracy rate of 98%.
Resource Utilization Efficiency: Maintain a variance of no more than 10% between planned and actual resource utilization.
Seeking a candidate with a minimum of five years of progressive experience in a relevant field, along with a bachelor’s degree in a related discipline or equivalent professional certification. Proficiency in industry-standard software and tools is essential, along with strong analytical, problem-solving, and communication skills. The ideal candidate will demonstrate a track record of delivering results in fast-paced environments and the ability to collaborate effectively across teams. Must possess a keen attention to detail and a commitment to upholding high standards of accuracy and efficiency.
A Bachelor’s Degree in Engineering (Civil, Mechanical, Electrical), Construction Management, or a related field is required.
A minimum of five to ten years of hands-on experience in planning and scheduling for construction, engineering, procurement, and construction (EPC), or oil and gas projects is required.
Preferred qualification includes possession of a Primavera P6 Certification.
PMP (Project Management Professional) certification is highly regarded and provides a competitive edge.
Competency and skill requirements include a proven ability to deliver results in high-pressure environments while maintaining a strong focus on detail and accuracy. Candidates must possess excellent communication skills, both written and verbal, to effectively collaborate with cross-functional teams and stakeholders. Proficiency in industry-specific software and tools, along with a solid understanding of relevant regulations and compliance standards, is essential. Additionally, the ideal candidate will demonstrate leadership potential, strategic thinking, and the capacity to mentor and develop junior team members. Problem-solving aptitude, adaptability to change, and a commitment to continuous learning are also critical attributes for this role.
Project planning and scheduling responsibilities require proficiency in tools such as Primavera P6 and Microsoft Project to develop, execute, and monitor project timelines effectively. Expertise in these software platforms is essential for creating detailed project schedules, identifying critical paths, and ensuring timely project delivery. Strong analytical skills are necessary to assess project risks, allocate resources efficiently, and maintain alignment with organizational objectives. Additionally, the role demands meticulous attention to detail to update schedules, track progress, and communicate adjustments to stakeholders promptly.
Develops the Work Breakdown Structure (WBS) to systematically organize and define the scope of a project into manageable components.
Schedule Development & Maintenance
Progress Monitoring & Updating
Critical Path Method (CPM) Analysis
Resource planning and allocation encompass the strategic distribution and optimization of manpower, equipment, and materials to ensure operational efficiency and project success. This involves assessing current and future resource needs, aligning them with project demands, and implementing systems to monitor utilization and availability. Effective management of these resources supports timely project completion, minimizes waste, and enhances overall productivity.
Earned Value Management (EVM) and performance analysis are essential methodologies for evaluating project progress, ensuring financial accountability, and optimizing resource allocation. These techniques involve systematically measuring work completed against planned objectives, analyzing variances, and forecasting future performance to maintain project efficiency and alignment with strategic goals. Professionals in this field must possess strong analytical skills, proficiency in EVM tools and software, and the ability to interpret complex data to drive informed decision-making. Key responsibilities include tracking key performance indicators (KPIs), identifying deviations from baseline metrics, and recommending corrective actions to mitigate risks and enhance project outcomes.
Conducting delay analysis and developing recovery strategies are essential responsibilities within this role. This position involves evaluating project timelines, identifying causes of delays, and formulating actionable plans to mitigate future risks. Proficiency in analyzing project schedules, assessing critical paths, and implementing corrective measures is required. Candidates should possess strong analytical skills, attention to detail, and the ability to collaborate with cross-functional teams to ensure timely project delivery.
Collaboration with Engineering, Procurement, and Construction teams is essential to ensure seamless project execution.
Responsibilities include compiling and presenting reports and dashboards that track progress, forecasts, and key performance indicators.
Qualifications
BA/BSc/HND
Experience Required
5 - 10 years
