Job Summary
We are in search of a meticulously organized and proactive Executive Assistant to deliver comprehensive administrative and operational assistance to senior leadership, with a focus on facilitating seamless coordination of appointments, correspondence, and key business initiatives.
Oversee a range of critical duties including managing project timelines, coordinating team efforts, and ensuring adherence to company policies and industry regulations. Develop and implement strategic initiatives to enhance operational efficiency and drive business growth. Collaborate with cross-functional teams to identify opportunities for improvement, allocate resources effectively, and maintain high standards of quality. Monitor performance metrics, report progress to stakeholders, and recommend data-driven solutions to optimize outcomes. Additionally, mentor junior staff, foster a culture of accountability, and uphold organizational values in all operational activities.
Oversee scheduling tasks, including managing calendars, coordinating appointments and meetings, and arranging travel logistics.
Compile reports, presentations, correspondence, and meeting minutes, ensuring accuracy and professional formatting for internal and external stakeholders.
Screen all incoming calls, emails, and correspondence on behalf of senior leadership to ensure timely and appropriate responses.
Organize and manage both internal and external meetings, ensuring all follow-up tasks and action items are diligently addressed.
Maintain the integrity and confidentiality of all records and documents in accordance with established policies and legal requirements. Ensure these materials are organized, securely stored, and accessible only to authorized personnel while upholding strict data protection standards.
Provide assistance with ongoing administrative and operational tasks to ensure smooth functioning.
Collaborate closely with internal teams and external partners to ensure seamless communication and alignment across all stakeholders.
Requires a bachelor’s degree in a related field, such as computer science, engineering, or mathematics. Demonstrated experience with developing and maintaining software applications is essential. Proficiency in programming languages like Python, Java, or C++ is mandatory. Familiarity with databases, SQL, and version control systems such as Git is also required. Strong problem-solving skills and the ability to work collaboratively in a team environment are critical. Excellent communication abilities to articulate technical concepts to non-technical stakeholders are necessary. Must possess a minimum of three years of relevant professional experience in a similar role.
A Bachelor’s Degree in Business Administration or a closely aligned discipline is required.
Seeking candidates with three to five years of hands-on experience in an Executive Assistant capacity or a comparable professional setting.
Demonstrates exceptional proficiency in organizing tasks, coordinating efforts, and managing multiple responsibilities simultaneously while maintaining clear and effective communication throughout all processes.
Proven expertise in utilizing the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required.
Professionalism, discretion, and meticulous attention to detail are essential qualities for this role. Candidates must demonstrate a high degree of integrity and the ability to handle sensitive information with care. Precision and thoroughness in all tasks are critical to success in this position.
Ability to independently manage competing priorities while maintaining high productivity and organizational efficiency.
Interested and qualified applicants are required to submit their CV to cv@ascentech.com.ng, ensuring the Job Title is included in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
