Job Summary
The Planner & Scheduler plays a pivotal role in crafting, managing, and overseeing comprehensive project schedules to guarantee the punctual completion of construction initiatives.
This position facilitates strategic planning, monitors progress, and evaluates schedule performance, delivering precise data to support proactive decision-making and ensure alignment with project milestones.
Overseeing primary duties, obligations, and delegated powers, the incumbent will ensure the organization’s objectives are met through strategic leadership and operational execution. Responsibilities include formulating and implementing policies, managing resources efficiently, and fostering a productive work environment. Authorities encompass decision-making authority within defined parameters, oversight of departmental functions, and accountability for performance outcomes. The role demands strong leadership skills, a comprehensive understanding of industry standards, and the ability to drive continuous improvement across all operational areas.
Develop comprehensive project plans, define deliverables, and establish realistic timelines to ensure efficient project execution and timely completion. Establish and maintain scheduling frameworks, allocate resources appropriately, and monitor progress to identify potential delays or bottlenecks. Utilize advanced planning tools and methodologies to optimize workflows, mitigate risks, and enhance overall project efficiency. Collaborate closely with stakeholders to align schedules with business objectives and ensure seamless coordination across all project phases.
Create comprehensive project schedules, including Level 3, Level 4, and look-ahead schedules, utilizing Primavera P6 software to ensure precise planning and execution.
Collaborate on the development of Work Breakdown Structures (WBS) that accurately reflect the project scope.
Develop and define the sequence of activities, their respective durations, and the logical interdependencies between them.
Evaluate key schedule activities and oversee the progress of project timelines to ensure adherence to critical milestones.
Develop and synchronize schedules encompassing engineering, procurement, construction, and commissioning phases to ensure seamless project execution and timely delivery.
Oversee the scheduling process to ensure projects adhere to established timelines, identifying potential delays and implementing corrective actions as necessary. Track progress against key milestones, evaluate performance metrics, and maintain accurate documentation to support informed decision-making. Collaborate with stakeholders to adjust schedules in response to changing priorities or unforeseen challenges, ensuring alignment with project objectives and organizational goals.
Revise schedules in alignment with real-time project advancements while ensuring the accuracy of input data.
Monitor schedule baselines to identify and report any deviations, delays, or potential risks that may impact project timelines.
Conduct thorough critical path and float analyses to ensure project schedules are optimized, and potential delays are identified proactively.
Create comprehensive recovery and mitigation schedules to ensure timely and effective response to potential disruptions.
Implement strategies to refine scheduling and balance resource allocation efficiently.
Progress is evaluated through various key performance indicators and metrics that are tailored to the specific objectives of the role. Regular assessments are conducted to monitor advancements, identify areas for improvement, and ensure alignment with organizational goals. Feedback is provided consistently to support professional development and maintain accountability. Performance reviews are structured to reflect contributions accurately, fostering transparency and continuous growth within the team.
Monitor and document physical progress in comparison to established targets, ensuring accurate reporting and alignment with planned objectives.
Collaborate with site teams and subcontractors to confirm the accuracy of progress data.
Facilitate Earned Value Management (EVM) calculations as needed to ensure accurate performance measurement and reporting.
Verify that reported progress aligns accurately with on-site conditions to maintain reliability and transparency in project updates.
Reporting to the [Job Title], this role is responsible for providing timely and accurate reports to management, ensuring all data is presented clearly and concisely. The position requires meticulous attention to detail, strong analytical skills, and proficiency in data visualization tools such as Excel, Power BI, or Tableau. Additionally, the individual must collaborate with cross-functional teams to gather and verify information, ensuring compliance with reporting standards and deadlines. Effective communication skills are essential to translate complex data into actionable insights for stakeholders.
Compile and generate weekly and monthly schedule reports.
Create dashboards that display progress updates, highlight delays, and project completion timelines.
You are responsible for identifying potential schedule risks and proposing appropriate corrective measures to mitigate them.
Contribute to the development and refinement of comprehensive project control reports ensuring accurate and timely project oversight.
Provide assistance in managing risks and facilitating organizational changes through structured methodologies and frameworks. Support the identification, assessment, and mitigation of potential risks while ensuring alignment with strategic objectives. Collaborate with stakeholders to implement change initiatives, monitor progress, and address challenges that arise during transition phases. Maintain documentation, track key performance indicators, and report on risk exposure and change effectiveness to senior leadership. Ensure compliance with relevant policies, regulations, and industry standards throughout all processes.
Facilitate the evaluation of project changes and delays through the execution of Time Impact Analysis (TIA).
Assist in the identification of potential schedule-related risks and the development of corresponding mitigation strategies.
Maintain accurate records of modifications impacting schedule baselines through detailed change logs.
Offer strategic scheduling insights to facilitate the evaluation of claims and variations.
Stakeholder Coordination involves managing relationships and facilitating communication among key stakeholders to ensure alignment with project objectives and organizational goals. This role requires strong interpersonal skills, the ability to negotiate effectively, and a keen understanding of diverse stakeholder needs. Responsibilities include identifying critical stakeholders, developing engagement strategies, and maintaining transparent, consistent dialogue to foster collaboration and mitigate potential conflicts. The position demands adaptability to evolving priorities and a proactive approach to addressing stakeholder concerns while delivering timely updates and reports to leadership.
Collaborate closely with engineering, procurement, and construction teams to ensure cohesive project execution and alignment across all stakeholders.
Liaise with subcontractors to ensure schedules remain current and properly aligned.
Attend and contribute to strategic planning and coordination sessions to ensure alignment and progress.
Foster alignment of schedules with contractor deliverables to maintain project timelines and ensure seamless execution.
Key Performance Indicators (KPIs) are essential metrics employed to gauge the effectiveness and success of an organization or individual in achieving predetermined objectives. These measurable values provide critical insights into performance levels, operational efficiency, and progress toward strategic goals. They encompass various aspects such as productivity, quality, financial performance, customer satisfaction, and employee engagement, ensuring a comprehensive evaluation of performance. By tracking KPIs, organizations can identify trends, pinpoint areas for improvement, and make data-driven decisions to enhance overall effectiveness and drive continuous growth.
The planned schedule accounts for a Schedule Variance (SV) of 5%, ensuring flexibility in project timelines.
Achieves a Schedule Performance Index ranging from 0.95 to 1.05, demonstrating consistent adherence to project timelines and efficient resource allocation.
Achieved a milestone success rate of 95%, with all milestones completed either on schedule or ahead of plan.
Ensures a minimum 90% adherence to the approved baseline schedule throughout the project lifecycle.
Forecast Accuracy (Completion Date): A 5% tolerance is maintained from the scheduled completion date.
Delay identification must be completed within 24 to 48 hours, followed by the submission of a recovery plan within 3 to 5 days.
Timely and accurate progress reporting is paramount, with a 100% adherence to submission deadlines and a consistently high data accuracy rate of 98%.
Demonstrates a commitment to optimizing resource allocation by maintaining a 10% variance threshold between projected and actual resource consumption.
Seeking candidates with a bachelor’s degree in a relevant field and a minimum of three years of hands-on experience in [industry/role]. Proficiency in [specific software/tool] and strong analytical skills are essential. Familiarity with [specific methodology/process] is preferred but not mandatory. Excellent communication abilities and a collaborative mindset are required to thrive in this fast-paced environment. Must demonstrate adaptability and problem-solving prowess in dynamic settings.
A bachelor’s degree in Engineering (Civil, Mechanical, Electrical), Construction Management, or a related field is required.
With a minimum of five to ten years of hands-on experience in planning and scheduling, specifically within construction, EPC (Engineering, Procurement, and Construction), or oil and gas sectors, the ideal candidate will demonstrate a proven track record in delivering complex project timelines efficiently.
Preferred candidates should possess a Primavera P6 Certification.
Obtaining a PMP (Project Management Professional) certification is highly beneficial.
Seeking candidates with a robust skill set and proven competencies to excel in this role. Essential qualifications include strong analytical abilities, effective communication skills, and the capacity to manage multiple tasks efficiently. Proficiency in industry-specific software and tools is mandatory, along with the ability to adapt to evolving technologies. A commitment to continuous learning and professional development is highly valued. Additionally, prior experience in a similar position is preferred, though exceptional candidates from diverse backgrounds will be considered.
Project planning and scheduling professionals proficient in Primavera P6 and Microsoft Project are sought to develop, manage, and optimize project timelines, ensuring efficient resource allocation and milestone adherence. Responsibilities include creating detailed project schedules, identifying critical paths, and mitigating potential delays through proactive risk management. Candidates must possess strong analytical skills, hands-on experience with scheduling software, and the ability to collaborate effectively with cross-functional teams to deliver projects on time and within budget. Knowledge of industry best practices in project management is essential.
Developing a Work Breakdown Structure (WBS) involves systematically organizing and hierarchically decomposing a project into smaller, more manageable components to ensure comprehensive planning and execution. This process requires identifying all deliverables and tasks necessary to achieve project objectives, then structuring them into logical groupings. Key responsibilities include collaborating with stakeholders to define scope, estimating resources and timelines, and documenting each component in detail. Additionally, the role demands strong analytical skills to assess dependencies, mitigate risks, and align the WBS with project goals while adhering to established standards and methodologies.
Develop and maintain schedules with precision, ensuring alignment with project milestones and operational needs. Collaborate with stakeholders to gather and validate input data, identifying critical dependencies and potential risks to optimize timelines. Monitor progress continuously, adjusting schedules as necessary to reflect changes in scope, resources, or external factors. Implement best practices for version control and documentation to maintain accuracy and accountability throughout the schedule lifecycle. Utilize industry-standard tools and methodologies to support efficient tracking and reporting of schedule performance.
Monitor and update progress systematically to ensure ongoing alignment with objectives and targets. Regularly review and revise performance metrics, milestones, and deliverables to maintain accuracy and relevance. Analyze data to identify trends, address gaps, and implement corrective actions as needed. Document updates comprehensively and communicate progress to stakeholders promptly and clearly.
Conducts Critical Path Method (CPM) analysis to identify and evaluate the sequence of crucial steps in project schedules, ensuring timely completion while optimizing resource allocation and identifying potential bottlenecks. Analyzes task dependencies, durations, and interrelationships to determine the longest path through the project network, known as the critical path, which directly impacts project timelines. Assesses risks associated with delays on critical tasks and recommends mitigation strategies to maintain schedule integrity. Utilizes specialized software tools to model project schedules, simulate scenarios, and generate reports for stakeholders. Requires proficiency in CPM principles, project management methodologies, and experience with scheduling software such as Primavera P6, Microsoft Project, or similar tools. Strong analytical skills, attention to detail, and the ability to interpret complex data are essential.
Resource allocation and planning encompass the strategic distribution and scheduling of manpower, equipment, and materials to optimize operational efficiency and meet project demands.
Earned Value Management (EVM) and Performance Analysis professionals are responsible for evaluating project performance through integrated cost, schedule, and technical metrics. They analyze variances, forecast trends, and provide actionable insights to ensure projects meet objectives efficiently. Proficiency in EVM methodologies, including cost performance index (CPI), schedule performance index (SPI), and earned value calculations, is essential, along with expertise in performance reporting tools. Strong analytical skills, attention to detail, and the ability to communicate complex findings to stakeholders are required to drive informed decision-making and mitigate project risks.
Conducting thorough delay analysis and developing effective recovery strategies are essential components of this role. Responsibilities include identifying the root causes of project or operational delays, assessing their impact on timelines and deliverables, and formulating actionable plans to mitigate risks and restore schedule adherence. This position requires a keen analytical mindset to evaluate data, trends, and dependencies, as well as strong problem-solving skills to propose viable solutions. Collaboration with cross-functional teams is often necessary to ensure alignment and execution of recovery initiatives.
Collaborate closely with Engineering, Procurement, and Construction teams to ensure seamless project execution and alignment with organizational objectives.
Responsibilities include preparing reports and dashboards that track progress, provide forecasts, and monitor key performance indicators (KPIs).
Qualifications
BA/BSc/HND
Experience Required
5 - 10 years
