Oversee and coordinate executives’ schedules, appointments, and calendars with precision and efficiency.
Draft, format, and circulate letters, reports, and related documentation as required.
Develop and distribute comprehensive meeting agendas along with all necessary supporting materials in advance of scheduled sessions.
Prepare and disseminate official meeting minutes to relevant stakeholders.
Act as the primary liaison for all internal and external communications, handling inquiries with professionalism and efficiency.
Compose standard letters and reply to inquiries as instructed.
Responsible for tracking office supply levels and coordinating restocking efforts as needed to ensure uninterrupted operations.
Oversee the functionality of office machinery and arrange for professional servicing whenever issues arise.
Ensure meticulous documentation and up-to-date information within records and databases to uphold accuracy and integrity.
Maintain accurate and up-to-date documentation and systematic filing of all organizational records to ensure compliance and accessibility.
Ensure the confidentiality of sensitive information and company records is maintained at all times.
Requirement
Demonstrated success in administrative support roles, such as Secretary or Executive Assistant, with a minimum of [X] years of relevant experience in office coordination and clerical duties.
Demonstrates a high level of expertise in utilizing the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Exceptional proficiency in both written and oral communication is essential.
Possesses exceptional organizational abilities and demonstrates proficient time management capabilities.
Demonstrates strong discretion when handling sensitive and confidential information, ensuring strict adherence to privacy protocols and organizational policies.
Individuals applying for this position must currently live on the island or in the surrounding areas.
Forward your updated CV to oluseye@hopmobiletransport.com, with the job title clearly stated in the subject line of your email.
Qualifications
BA/BSc/HND
Experience Required
2 - 5 years
