Job Summary
The Warehouse Manager oversees all aspects of inventory and warehouse operations, maintaining precise inventory records, adhering to established internal control policies, and leading warehouse staff effectively.
This position entails designing and implementing inventory control strategies, managing stock reconciliation processes, generating detailed inventory reports, and delivering data-driven insights to enhance financial and operational decision-making.
Oversee a comprehensive range of duties including the development and implementation of strategic initiatives, ensuring alignment with organizational objectives and fostering collaboration across departments to enhance operational efficiency and productivity. Serve as a primary point of contact for cross-functional teams, facilitating seamless communication and coordination to achieve key performance targets. Conduct regular performance evaluations, provide constructive feedback, and mentor team members to support their professional growth and development. Manage project timelines, allocate resources effectively, and monitor progress to ensure timely and cost-effective delivery of initiatives. Analyze data trends, identify opportunities for improvement, and recommend innovative solutions to drive continuous enhancement in processes and outcomes. Maintain compliance with industry regulations, company policies, and best practices while upholding the highest standards of professionalism and ethical conduct.
Accurately maintain inventory records and ensure financial data precision to uphold operational integrity and compliance standards.
Responsible for managing all inbound logistics, storage, order picking, packing, dispatch, and returns processes in strict adherence to established company policies and internal control standards.
Ensure inventory valuation accuracy by implementing and adhering to FEFO (First Expired, First Out) and FIFO (First In, First Out) methodologies, as well as conducting regular cycle counts.
Oversee regular weekly and monthly stock counts, in addition to conducting unannounced physical inventory checks, to guarantee prompt and precise reporting of inventory balances.
Conduct daily cycle count reconciliations and complete full stock takes, meticulously investigating any variances that arise. Upon identifying discrepancies, promptly report findings to the operations manager to ensure accurate inventory records and operational efficiency.
Documentation and transaction processing responsibilities encompass the accurate and systematic recording, verification, and maintenance of financial and operational records, ensuring compliance with established policies and regulatory standards. This role involves meticulously processing transactions, reconciling accounts, and generating detailed reports to support organizational decision-making and auditing requirements. Attention to detail and adherence to procedural guidelines are essential to mitigate errors and uphold data integrity.
Oversee the creation of Goods Received Notes (GRNs), report any discrepancies, and manage inventory adjustments, ensuring adherence to the established approval hierarchy.
Maintain all mandatory logs, including access, goods receipt, dispatch, maintenance, and cycle count records, to ensure robust audit trail support.
Maintain thorough records of damaged, expired, and slow-moving inventory to facilitate accurate financial provisioning.
Internal Controls & Process Improvement: Design and execute robust internal control frameworks to ensure compliance with regulatory standards and mitigate operational risks. Identify inefficiencies within existing processes, develop data-driven solutions, and implement improvements to enhance productivity, accuracy, and scalability. Collaborate with cross-functional teams to assess control gaps, recommend corrective actions, and document procedures to reinforce accountability and transparency. Monitor key performance indicators, conduct periodic reviews, and refine controls to adapt to evolving business needs and emerging threats.
Oversee and refine warehouse operations and infrastructure to enhance inventory precision and streamline overall productivity.
Maintain the precision of ERP inventory records and identify opportunities for process enhancements.
Demonstrate unwavering integrity and the capacity to perform effectively under tight deadlines, particularly during critical periods such as month-end and year-end stock counts.
Collaborate with operations, sales, accounting, and other departments to support the company in meeting its financial objectives through streamlined coordination and communication.
Demonstrates proficiency in critical competencies essential for success in the role, including strategic planning, problem-solving, and adaptability. Exhibits strong interpersonal and communication skills to collaborate effectively within cross-functional teams and engage with stakeholders at all levels. Maintains a results-driven mindset, ensuring tasks are completed efficiently and to the highest standards. Possesses the ability to analyze complex data, identify trends, and make data-informed decisions. Shows leadership potential with a focus on mentoring and developing team members. Thrives in dynamic environments, managing multiple priorities while maintaining attention to detail and delivering consistent performance.
Expertise in articulating inventory control principles with clarity and precision, both in written and spoken communication, is essential to effectively convey these concepts to finance and operations teams within a Nigerian business environment.
Analytical prowess combined with exceptional problem-solving abilities, complemented by a meticulous focus on detail, are essential.
Detail-oriented and organized professionals who excel at juggling multiple priorities and meeting tight deadlines, such as month-end stock takes and reporting cycles, are encouraged to apply.
Demonstrates exceptional proficiency in making well-informed decisions pertaining to inventory adjustments, inventory write-offs, and process modifications.
Bachelor’s degree in finance, accounting, or a related field required. Minimum of five years of progressively responsible experience in financial management or accounting, with at least three years in a leadership role, is essential. Strong proficiency in Microsoft Office Suite, particularly Excel, is mandatory. Experience with ERP systems and financial software is highly desirable. Excellent analytical, problem-solving, and communication skills are critical. Ability to work independently and collaboratively in a fast-paced environment is necessary. Knowledge of GAAP and regulatory compliance is a must. Certification such as CPA or CFA is a strong plus.
A recognized Nigerian or international university must confer a bachelor’s degree in Logistics, Supply Chain Management, Accounting, Business Administration, or a closely related discipline.
Professional certification in supply chain or inventory management is an essential requirement for this role, with specific credentials such as:
A proven track record of 3 to 5 years of progressive warehouse or inventory management experience is required, including a minimum of two years in a leadership role within Nigeria.
Highly desirable experience includes luxury retail or high-value goods warehousing, with a particular emphasis on cosmetics.
Demonstrated excellence in overseeing inventory control, conducting cycle counts, and ensuring accurate stock reconciliation.
Proficiency in Microsoft Excel is a critical requirement, encompassing advanced skills such as pivot tables, Lookups, and inventory analysis.
Possesses comprehensive expertise in Nigerian regulatory frameworks governing warehousing operations, including but not limited to compliance with Federal Inland Revenue Service (FIRS) guidelines, National Agency for Food and Drug Administration and Control (NAFDAC) regulations for cosmetics and perfumes, as well as customs documentation protocols for imported luxury goods.
Individuals should possess in-depth knowledge of Nigerian tax regulations concerning inventory write-offs, VAT on stock, and mandatory audit requirements.
Demonstrates unwavering integrity and thrives in high-pressure environments.
Interested and eligible applicants are encouraged to submit their most recent CV to hrm@givanascosmetics.com, ensuring the email subject line includes the position title “Warehouse Manager.”
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
