Job Summary
The Warehouse Manager oversees all aspects of inventory and warehouse operations, guarantees precise inventory record-keeping, upholds compliance with internal control policies, and leads the warehouse team with efficiency and expertise.
This role involves developing inventory control strategies, overseeing stock reconciliation, preparing inventory reports, and providing data – driven insights to support financial and operational decision – making.
Oversee and execute a range of critical duties encompassing strategic planning, operational oversight, and performance optimization to ensure organizational objectives are met efficiently. Implement and monitor key performance indicators (KPIs) to evaluate progress toward established targets, identifying areas for enhancement and driving continuous improvement initiatives. Collaborate closely with cross-functional teams to align resources, streamline workflows, and foster a culture of accountability and innovation. Prepare and present detailed reports to senior leadership, offering data-driven insights and recommendations to support informed decision-making. Ensure compliance with industry regulations, company policies, and best practices while maintaining a strong focus on risk management and quality assurance.
Inventory Management & Financial Data Integrity: Ensure precise tracking of stock levels and uphold the accuracy of financial records.
Responsible for managing inbound shipments, storage, order picking, packaging, outbound dispatch, and return processes in accordance with organizational policies and established internal control frameworks.
Enforce the FEFO (First-Expired, First-Out) and FIFO (First-In, First-Out) methodologies, along with regular cycle counting, to maintain precise inventory valuation.
Supervise the execution of weekly, monthly, and unannounced physical stock counts to guarantee prompt and precise reporting of inventory balances.
Oversee daily cycle count reconciliation and conduct comprehensive stock takes, meticulously investigating any variances before reporting discrepancies to the operation manager.
Documentation and transaction processing responsibilities include systematically recording and maintaining accurate records of all transactions and ensuring that information is properly documented for future reference and compliance. This role involves meticulously verifying data, reconciling discrepancies, and preparing comprehensive reports to support operational transparency and efficiency. Candidates must have strong attention to detail, proficiency in relevant software tools, and the ability to manage multiple tasks while adhering to established protocols and deadlines.
Oversee the preparation of Goods Received Notes (GRNs), address and report any discrepancies, and process inventory adjustments in accordance with the established approval hierarchy.
Maintain all required logs, including those for access, goods receipt, dispatch, maintenance, and cycle counts, to ensure comprehensive audit trail support.
Maintain accurate records of damaged, expired, and low-velocity inventory to support financial allocation.
We seek a professional to enhance and streamline internal controls while driving process improvements across the organization. This role involves identifying inefficiencies, implementing corrective measures, and ensuring compliance with regulatory standards. Key responsibilities include assessing existing controls, developing robust frameworks, and collaborating with cross-functional teams to optimize workflows. The ideal candidate will possess strong analytical skills, attention to detail, and experience in risk management and operational excellence. Proficiency in process mapping, internal auditing, and data analysis is essential, along with the ability to communicate findings and recommendations effectively to stakeholders at all levels.
Evaluate and enhance warehouse operations and infrastructure to elevate inventory precision and streamline workflow productivity.
Maintain the precision of inventory records within the ERP system while identifying opportunities for process enhancements.
Uphold unwavering professionalism and perform effectively under tight deadlines, particularly during critical periods such as monthly and annual stock count closures.
Collaborate with operations, sales, accounting, and other departments to help the company meet its financial objectives through efficient coordination.
Responsible for demonstrating proficient expertise in the following essential competencies: effective communication and interpersonal skills, meticulous attention to detail, strong problem-solving capabilities, and the ability to work collaboratively within cross-functional teams. Requires proven leadership qualities, adaptability in dynamic environments, and a commitment to continuous professional development. Ideal candidates will exhibit exceptional organizational skills, demonstrated through managing multiple priorities and meeting strict deadlines. Must maintain a high degree of professionalism, integrity, and accountability in all responsibilities.
Skilled in articulating inventory management principles with clarity and precision, adept at conveying complex ideas to finance and operations teams within the Nigerian business environment.
Strong aptitude for analytical reasoning and issue resolution, coupled with meticulous attention to detail.
Detail-oriented with strong organizational skills, capable of effectively managing multiple tasks and deadlines, including month-end stock takes and reporting cycles.
Accomplished in making informed decisions about inventory adjustments, write-offs, and process modifications.
Bachelor’s degree in computer science, engineering, or a related technical field required. Minimum of five years of hands-on experience in software development, preferably with expertise in full-stack development. Proficiency in programming languages such as Java, Python, or JavaScript is essential. Strong problem-solving skills and the ability to work collaboratively in fast-paced environments are necessary. Experience with cloud platforms like AWS or Azure is a plus. Excellent communication skills for conveying complex technical concepts to non-technical stakeholders are also required.
A recognized Nigerian or international university must award a bachelor’s degree in Logistics, Supply Chain Management, Accounting, Business Administration, or a closely related discipline.
Professional certification in supply chain management or inventory management is a mandatory requirement for this role. Acceptable certifications include, but are not limited to, those specifically tailored to supply chain operations or inventory control systems.
Seeking candidates with a minimum of three to five years of progressive experience in warehouse or inventory management, including at least two years in a supervisory or managerial position within Nigeria.
Desirable candidates will possess prior experience within luxury retail or high-value goods warehouses, with a particular emphasis on cosmetics.
Experienced in overseeing inventory control, conducting cycle counts, and performing stock reconciliation procedures.
Proficiency in Microsoft Excel is a mandatory requirement, encompassing skills such as pivot tables, Lookups, and inventory analysis.
Proficient in understanding and applying Nigerian regulatory frameworks governing warehousing operations, including compliance with directives from the Federal Inland Revenue Service (FIRS), standards set by the National Agency for Food and Drug Administration and Control (NAFDAC) for cosmetics and perfumes, and customs documentation protocols for high-end imported goods.
Proficient in Nigerian tax regulations governing inventory write-offs, value-added tax (VAT) on stock, and statutory audit obligations.
Demonstrates unwavering integrity and excels in high-pressure environments while maintaining composure and professionalism to meet critical deadlines.
Qualified individuals seeking this opportunity are encouraged to submit their current curriculum vitae via email to hrm@givanascosmetics.com, with the subject line clearly marked as “Warehouse Manager.”
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
