Job Objective:
The role involves delivering sophisticated executive and administrative assistance to the Managing Director and the Executive Management Team. Duties include organizing schedules, handling correspondence, coordinating travel arrangements, and preparing strategic documents, while acting as the primary point of contact between the Executive Office and both internal and external stakeholders. This position is responsible for maintaining smooth office operations, upholding strict confidentiality, and ensuring the prompt fulfillment of executive priorities.
Job responsibilities include performing a diverse range of duties essential to the role, such as managing daily operations, collaborating with cross-functional teams to achieve organizational objectives, and ensuring compliance with industry regulations and company policies. The position requires executing strategic initiatives, analyzing performance metrics to drive improvements, and maintaining accurate records for reporting purposes. Additionally, the role entails fostering strong client relationships, resolving complex issues promptly, and optimizing processes to enhance operational efficiency. Candidates must demonstrate exceptional organizational skills, adaptability in fast-paced environments, and a commitment to delivering high-quality results consistently.
Responsibilities include overseeing the executive’s calendar, coordinating appointments, meetings, and other professional commitments with precision.
Responsibilities include managing and promptly addressing incoming emails, phone calls, and other forms of correspondence, with a focus on prioritizing urgent communications.
Responsibilities include compiling and finalizing reports, creating presentations, drafting meeting agendas, recording minutes, and producing other essential business documentation.
You will be responsible for organizing meetings, ensuring follow-ups on action items, and monitoring the execution of management decisions.
You will collaborate with internal teams and external partners to ensure seamless communication and efficient information exchange.
The role entails organizing all aspects of travel arrangements, such as securing flight reservations, arranging lodging, coordinating ground transportation, and developing detailed itineraries.
Overseeing critical executive assignments, deadlines, and primary deliverables to confirm punctual fulfillment.
Manages administrative requests and delivers ongoing support to the Executive Office, ensuring smooth daily operations and efficient coordination.
Overseeing visitor management, official correspondence, and executive office operations with a strong commitment to professionalism.
Ensuring accurate document control, regulatory compliance, information security, and maintaining up-to-date statutory records, this role involves managing corporate records, policies, contracts, and regulatory documentation in alignment with organizational and legal standards.
Requirements
A Bachelor’s Degree in Law (LL.B) or a closely related discipline is an essential requirement for this position.
Professional certification in Administrative Management, Secretarial Studies, or Executive Assistance constitutes an additional asset.
Seeking a candidate with a minimum of three to five years of professional experience in an Executive Secretary, Executive Assistant, or Administrative Officer capacity.
Preferred candidates will have a proven track record of providing executive-level support to senior leaders or C-suite executives.
Proven expertise in office administration and executive support functions is required.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
