The objective of this assignment is to outline specific tasks and duties required to fulfill the role successfully. Essential qualifications include a minimum of three years of relevant experience in the field, along with proficiency in pertinent software applications. Key responsibilities encompass managing project timelines, coordinating with cross-functional teams, and ensuring adherence to company policies and industry standards. Additionally, the position demands strong analytical skills, effective communication abilities, and a commitment to delivering high-quality results within stipulated deadlines.
The objective of these Terms of Reference is to secure technical assistance that will augment the efforts of field assistants in high-burden Local Government Areas, where the extensive number of facilities and SMC personnel necessitate support to guarantee comprehensive household coverage throughout the implementation process.
The four local government areas (Gas) with the greatest challenges in Sokoto State are Gaza, Bamako, Boding, and Sokoto North.
Scope
The LGA Technical Assistant is responsible for overseeing the effective execution of SMC services at the community level by HFW supervisors and CDDs, ensuring timely procurement and distribution of SMC commodities and supplies. In addition, the position involves delivering supportive supervision, conducting hands-on capacity-building initiatives, and meticulously documenting all program activities to maintain high standards of implementation.
They deliver guidance and training to the specified stakeholders, ensuring compliance with SMC administration protocols.
The incumbent collaborates with the State Ministry of Health and the Local Government Area (LGA) management team, providing regular progress updates while ensuring the high-quality execution of the Seasonal Malaria Chemo prevention (SMC) program in high-burden Gas.
The successful candidate will assist with various academic responsibilities, including but not limited to facilitating discussion sections, conducting review sessions, and providing individualized support to students. Duties may also involve grading assignments and examinations, offering constructive feedback, and maintaining accurate records of student progress. Additionally, the TA will collaborate with faculty members to enhance teaching methods, contribute to curriculum development, and support classroom management as needed. Strong communication skills, organizational ability, and a commitment to fostering an inclusive learning environment are essential for this role. Prior to teaching or tutoring experience is preferred, though not mandatory.
Program implementation, tracking, and management of treatments involve overseeing the execution, progress, and administration of healthcare initiatives. This includes ensuring interventions are carried out as planned, monitoring patient responses, and maintaining accurate records to evaluate effectiveness and adherence to protocols. The role requires meticulous attention to detail, coordination with multidisciplinary teams, and timely reporting to stakeholders to optimize outcomes and compliance with established guidelines.
The position will facilitate the execution of all Supply Chain Management (SCM) initiatives at the Local Government Area (LGA) health level, ensuring the prompt rollout of the work plan, coordination of planning meetings, distribution of commodities, and ongoing monitoring to prevent stock shortages. Additionally, responsibilities include overseeing community mobilization efforts, conducting supervisory visits, tracking progress, and compiling comprehensive reports.
Collaborate closely with the LGA Field Officer or Cluster Supervisor to uphold accountability for received commodities and supplies by monitoring consumption levels and evaluating reconciliation reports.
Support the capacity development of field partners—including Supervisors, Health Facility Workers (HFWs), Community Drug Distributors/Community Health Workers (CDDs/CHWs), Lead Mothers (LMs), and community mobilizers—by providing hands-on training and structured, high-quality supervision.
Monitor program objectives and execute scheduled initiatives promptly to guarantee alignment with established targets, and validate reports from Local Government Authorities (Gas) and Health Facility Workers (HFW) for accuracy and thoroughness before final submission.
Ensure that all activities are implemented in strict adherence to established protocols through ongoing monitoring and by providing supervision and hands-on training to Local Government Authorities (LGA), Health Facility Workers (HFW), and Community Health Workers (CHWs).
Collaborate effectively with Public Health Officers and other stakeholders, fostering strong partnerships to conduct home visits, organize meetings, and uphold the LGA’s commitment to shared objectives.
You are responsible for overseeing report accuracy and ensuring data integrity through systematic validation and verification processes. This includes monitoring data collection methods, identifying discrepancies, and implementing corrective actions to maintain high standards of reliability and compliance with established protocols. Additionally, you will analyze trends to improve data quality and provide actionable insights to stakeholders.
Review all submitted field implementation reports, identify any sections requiring revisions, and submit the finalized hard copy report to the Program Officer once approval has been obtained at the LGA level.
Support the Monitoring & Evaluation Officer in addressing data quality concerns and verify that any identified issues are resolved promptly.
Ensure timely submission of all relevant documentation, including End of Contract Reports, success stories, and trip reports, to both the Program Officer and the Senior Program Manager.
You will be responsible for managing coordination efforts and serving as the primary representative for the organization in various capacities, ensuring effective communication and alignment across teams and stakeholders. This role includes acting as a liaison, facilitating collaboration, and representing the company in meetings, negotiations, or public events to uphold its interests and maintain a strong presence. Your duties will involve overseeing workflows, resolving interdepartmental issues, and ensuring that initiatives are executed in accordance with strategic objectives. Additionally, you will play a key role in building and maintaining relationships with external partners, vendors, or clients to enhance operational efficiency and foster long-term partnerships.
Oversee the comprehensive coordination of LGA and HFW supervisors along with CHWs throughout training programs and supervision visits.
Collaborate with essential stakeholders and partners—such as the LGA Administrator, State Ministry of Health (MOH), community leaders, and additional stakeholders—to secure their endorsement and commitment, as well as to address and resolve any disputes or conflicts that may arise throughout the SMC initiatives.
You will participate in data validation meetings at the Local Government Authority (LGA) level and as instructed by the LGA cluster supervisor or State Project Manager.
Build and sustain collaborative relationships with health and nutrition services, prioritizing referral cases, and coordinate closely with State/LGA NAFDAC focal persons.
Perform a range of administrative tasks and other responsibilities, ensuring efficient office operations and support for team productivity.
Develop individual and team action plans that ensure role complementarities to meet the established treatment targets effectively.
Assist in monitoring and tracking the usage of supplies to ensure efficient allocation and replenishment as needed.
Professionally managing stock levels to ensure they adequately support SMC site operations.
Conduct a comprehensive physical inventory of all SMC commodities delivered to health facilities at the end of every cycle.
The position may include additional responsibilities as deemed necessary by the line manager.
Responsibilities include producing and submitting specified deliverables in accordance with established timelines and quality standards. Ensures all required documentation, reports, and materials are completed accurately and thoroughly reviewed prior to submission. Collaborates with cross-functional teams to gather necessary inputs and align deliverables with project objectives. Monitors progress to meet deadlines and addresses any deviations promptly to maintain workflow efficiency.
Thorough End of Cycle Reports must be finalized and submitted within two business days following implementation.
Manage the reverse logistics process for both used and unused SPAN following each cycle.
Monitor personnel payment statuses to ensure timely and accurate disbursements.
You are expected to participate in all meetings at the LGA level, including planning meetings, Emergency Operations Center (EOC) gatherings, and Disaster Vulnerability Management (DVM) sessions.
Facilitate the seamless distribution of SPAN from the LGA transit point to healthcare facilities (HF).
Seeking a candidate with a Bachelor’s degree in a relevant field and at least 3 years of hands-on experience in a similar role. Proficiency in industry-standard software and tools is essential, along with strong analytical and problem-solving abilities. Excellent communication skills and the capacity to work collaboratively in a team environment are required. Prior experience in project management or leadership is preferred. Familiarity with current trends and best practices in the field is a must.
Seeking a candidate with a Clinical Officer, Nurse, Social Science, Science, or any other Public Health-related qualification, alongside a minimum of five years of hands-on field experience in SMC implementation.
Proficiency in English, Hausa/Fulani, and/or other indigenous languages is essential.
Professional experience in supply management for drugs and commodities, as well as monitoring and evaluation (M&E) and logistics, is required.
Proficient in conveying information clearly and professionally to diverse stakeholders such as LGA staff, HFW representatives, and community leaders.
Proficiency in Survey CTO and Microsoft Office applications is essential for this role.
Demonstrated expertise in delivering quality supportive supervision and utilizing data effectively is required.
To initiate the application process, please follow the prescribed method outlined below.
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND
