Job Summary
We seek a professional, articulate, and meticulously organized Administrative Assistant / Front Desk Officer to serve as the primary representative of our organization.
You will oversee the reception area, greet clients, manage incoming communications, and deliver essential administrative assistance to maintain seamless daily office operations.
Oversee and execute key duties encompassing strategic planning, operational management, and cross-functional collaboration to drive organizational objectives and enhance performance metrics. Lead and mentor teams to ensure alignment with company policies, fostering a culture of accountability and continuous improvement. Develop and implement policies, procedures, and best practices to optimize workflow efficiency and maintain compliance with industry standards and regulatory requirements. Analyze data, identify trends, and provide actionable insights to senior leadership to support informed decision-making and strategic initiatives. Serve as a liaison between departments, stakeholders, and external partners to facilitate seamless communication and project execution.
Front Desk Management: Responsible for opening the office daily, extending a courteous greeting to all visitors, assessing their requirements, and ensuring they are promptly directed to the correct individual or meeting room.
Answer and screen incoming telephone calls, ensuring accurate information is provided, and forward them appropriately. Additionally, oversee the management of the company’s designated email account.
General Office Administration: Responsible for organizing and distributing incoming mail and deliveries on a daily basis. Additionally, tasked with managing office filing systems, encompassing both digital and physical formats.
Scheduling duties include organizing meetings, overseeing executive calendars, and arranging appointments for clients and team members.
Monitor and procure office supplies, including stationery, toiletries, and pantry items, to maintain optimal stock levels and workplace readiness.
Client Relations: Ensure the reception area remains pristine, professional, and orderly, embodying the prestige of the brand at all times.
The essential requirements and qualifications for this position include a minimum of five years of relevant experience in a similar field, coupled with a bachelor’s degree in a related discipline. Proficiency in industry-standard software and tools is mandatory, as is the ability to collaborate effectively within cross-functional teams. Additionally, candidates must possess strong analytical skills, exceptional problem-solving capabilities, and a proven track record of delivering results in high-pressure environments. Excellent communication skills, both written and verbal, are required to articulate ideas clearly and influence stakeholders at all levels.
A bachelor’s degree (B.Sc.) or higher national diploma (HND) in Secretarial Studies, Business Administration, Mass Communication, or a closely related field is required.
With 1 to 3 years of relevant experience in roles such as Front Desk Officer, Receptionist, or Administrative Assistant, you bring a strong foundation in managing front-office operations and administrative tasks.
Tech Skills: Demonstrated expertise in Microsoft Office Suite applications—including Word, Excel, and PowerPoint—as well as proficiency in Google Workspace tools.
Exceptional proficiency in both verbal and written English communication, coupled with a polished and professional speaking voice, is essential.
Possesses strong interpersonal abilities, characterized by a personable and professional approach, coupled with exceptional problem-solving capabilities and a high degree of emotional intelligence.
Residing close to Leak, particularly in areas such as Kate, Lalande, Aging, Maria, or Victoria Island, would facilitate timely and consistent daily attendance, making this location highly advantageous.
The compensation package and benefits offered include a competitive salary commensurate with experience, along with comprehensive health insurance, retirement savings plans with employer matching contributions, paid time off, professional development opportunities, and other employee perks.
Monday through Friday, the work schedule runs from 9:00 AM to 6:00 PM.
The role includes paid time off, comprehensive health insurance through an HMO plan, and avenues for professional development and career advancement.
go to method of application
Qualified applicants are encouraged to submit an updated CV along with a polished cover letter to the provided email addresses: officialvictorkomolafe@gmail.com and Hrsowreallag@gmail.com, ensuring the subject line reads “Admin Assistant / Front Desk – Leak.”
Qualifications
BA/BSc/HND
Experience Required
1 - 3 years
