Job Description
To undertake this assignment, the selected candidate will be tasked with delivering a comprehensive solution aligned with the specified objectives. The role requires a thorough understanding of the outlined parameters and the ability to execute tasks with precision and efficiency. Key responsibilities include analyzing data, developing strategies, and ensuring all deliverables meet the established criteria. The ideal applicant must possess the requisite qualifications, relevant experience, and a proven track record in the field. Strong analytical skills, attention to detail, and the capacity to work independently are essential for success in this position.
The Finance Support Assistants will be responsible for performing a range of financial administrative tasks, including data entry, record keeping, and processing transactions. They will assist in preparing financial reports, reconciling accounts, and supporting month-end and year-end closing activities. Additionally, they will handle invoicing, expense tracking, and budget monitoring while ensuring compliance with company policies and regulatory standards. Strong attention to detail, proficiency in accounting software, and excellent organizational skills are essential for this role. The ideal candidate will possess effective communication abilities and the capacity to work collaboratively within a team to meet financial objectives.
Deliver comprehensive clerical and administrative finance assistance throughout the duration of the campaign.
Facilitate and monitor all financial transactions associated with MDA initiatives, travel-related acquisitions, and logistical arrangements.
Review financial documentation meticulously to ensure full compliance with both donor specifications and MC internal regulations.
We employ a structured, systematic approach to achieve our objectives efficiently and effectively. Our team adheres to best practices, leveraging data-driven insights to inform decision-making. Rigorous research, precise analysis, and continuous evaluation underpin our processes, ensuring high-quality outcomes. Collaboration and transparency remain central to our methodology, fostering innovation and accountability across all projects.
This project will deliver specialized financial assistance to State Finance Officers throughout the 2026 Cascade training initiative and Round 3 distribution campaign across Kaduna and Jigsaw States.
The states are divided into 23 and 27 local government areas (Gas), respectively, and structured into three operational clusters. Each cluster will have one Finance Support Assistant assigned, overseeing roughly eight to nine Gas.
Each assistant will provide administrative and financial support to a team of 5,000–6,000 campaign personnel and oversee payments to more than 40 vendors per cluster. Key duties involve verifying documentation, managing payment schedules, preparing financial reports, and ensuring adherence to compliance standards in coordination with finance officers.
Oversee and execute a comprehensive range of critical tasks, ensuring alignment with organizational objectives and industry standards. Duties include managing daily operations, leading cross-functional teams, and implementing strategic initiatives to drive efficiency and productivity. Collaborate with senior leadership to develop and refine business processes, policies, and performance metrics that support long-term growth and innovation. Monitor industry trends and competitive landscapes to identify opportunities for improvement and competitive advantage. Maintain rigorous compliance with regulatory requirements and internal governance frameworks to mitigate risks and uphold organizational integrity. Foster a culture of accountability, collaboration, and continuous improvement through mentorship, training, and performance evaluations.
Daily responsibilities include executing a variety of operational duties, ensuring adherence to established protocols and maintaining efficiency in workflow processes. Tasks encompass monitoring system performance, conducting routine checks, and addressing any discrepancies or issues promptly. Additional duties may involve data entry, report generation, and collaborating with team members to achieve departmental objectives. Strong attention to detail, time management skills, and the ability to work independently are essential for success in this role.
Conduct a thorough examination of all transactions to verify that documentation is complete, and all necessary approvals have been obtained.
Using the designated database, meticulously verify attendance records and subsequently develop precise payment schedules for AM Campaign personnel, ensuring strict alignment between the schedules, attendance documentation, and the database.
Prepare payment vouchers with meticulous attention to accurate cost classification and proper coding.
Process incoming payment advices and affix them to corresponding documents to ensure accurate and organized filing.
Work alongside the Finance Officer to prepare payment vouchers (PVs) with complete supporting documentation and ensure their accurate filing.
Provide strategic guidance to the Finance Officer regarding financial matters, promptly identifying potential risks and recommending viable remedies to address them.
Maintain an Excel-based journal template to document all completed payments, ensuring weekly submission to the Finance Officer for processing.
Ensure the organization’s assets are protected by meticulously examining all payment requests, Tags, and PRFs in accordance with the guidelines outlined in the Malaria Consortium Manual, Policies, and Procedures.
Monitor financial forms inventory—such as archival files, stamps, pins, and clips—to ensure adequate stock levels, and submit requisitions promptly to avoid shortages.
Facilitate onsite logistics and coordinate the distribution of training materials as needed.
Attend cascade training sessions and meticulously document finance-related discussions and key points.
Devise and execute weekly tasks encompassing a diverse range of responsibilities to ensure operational efficiency and productivity. Develop and maintain meticulous schedules, overseeing project timelines, and coordinating team efforts to meet established deadlines. Monitor progress through regular assessments, address any deviations promptly, and implement corrective measures as necessary to uphold quality standards. Collaborate closely with stakeholders to align objectives, provide status updates, and foster a cohesive working environment. Ensure all documentation is accurate, up-to-date, and readily accessible for future reference and compliance purposes.
Follow up with the finance officer and dotted-line supervisors to obtain any pending documentation essential for meeting deliverables.
Compile and transmit payment schedules for cascade training sessions and MDS organized by Local Government Area (LGA).
Before submission to the country office for archival purposes, conduct a thorough review of all supporting documents to ensure accuracy and completeness.
Maintain and update detailed trackers to accurately document paid versus pending claims, categorized by activity type and Local Government Area (LGA).
Responsible for monitoring and acquiring all invoices from suppliers and vendors, ensuring accurate processing of authorization forms, and facilitating timely payments with the necessary approvals.
Support the monitoring and reconciliation of failed payment transactions to ensure accuracy and resolution.
Prepare weekly summary reports to consolidate all financial activities comprehensively.
Operations responsibilities include overseeing daily workflows, ensuring adherence to established protocols, and optimizing processes to enhance efficiency. Additionally, the role entails managing cross-functional coordination, resolving operational challenges, and implementing corrective actions as needed. Other key tasks involve maintaining accurate records, conducting performance evaluations, and supporting team members to achieve organizational objectives.
Responsible for organizing, digitizing, and cataloging financial documents in adherence to the MC finance manual’s filing protocols.
Maintain a comprehensive tracker for all payment-related documentation, ensuring timely transmission to or receipt from Abu Dhabi.
Prepare and present all necessary documentation to facilitate audits as required.
Collaborate on asset verification processes, including spot checks and physical inventory reconciliations.
Consistently produce and submit all required deliverables in a timely manner, ensuring they meet the specified quality standards and adhere to project timelines. Maintain clear and concise documentation throughout each phase of development, while collaborating closely with cross-functional teams to validate deliverables and incorporate feedback as needed. Prioritize accuracy, thoroughness, and alignment with organizational objectives to support seamless project execution and stakeholder satisfaction.
Prepare accurate and verifiable payment schedules for all cascade training sessions and MDA rounds.
Processed and organized documentation for each payment batch into the filing system.
Compiles weekly activity tracking and financial support status reports.
The monthly summary report compiles and presents key performance indicators, financial metrics, and operational updates to stakeholders. It provides a concise overview of progress toward strategic objectives, identifies trends, and highlights areas requiring attention. The report includes data analysis, visual representations such as charts and graphs, and actionable recommendations to support decision-making. Accuracy, timeliness, and clarity are essential for effective communication of insights and ensuring alignment with organizational goals.
A comprehensive final report will be submitted upon completion of the eight-week assignment.
Accountable for ensuring all tasks are completed accurately and on schedule, this role demands meticulous attention to detail and a proactive approach to problem-solving. You will be responsible for monitoring progress, identifying potential issues, and implementing corrective actions as needed to maintain high standards of performance. Collaboration with team members and adherence to established protocols are essential to achieving organizational objectives. Strong organizational skills and the ability to manage multiple priorities while maintaining accountability for outcomes are required.
The Jigsaw Field Accountants (Fas) will report directly to the State Finance Officer of Jigsaw State, while the Kaduna Field Accountants (Fas) will report directly to the Country Finance Office in Abuja.
You will report directly to the State Program Manager in a functional capacity.
Maintaining strict confidentiality and fully complying with MC’s safeguarding protocols and data protection policies are essential responsibilities of this role.
We will outline the project schedule and provide additional assignment specifics to ensure clarity and alignment with expectations.
We are seeking a skilled professional to undertake a project with a total duration of 44 days. This role requires a dedicated individual capable of delivering results within this specified timeframe, ensuring all objectives are met efficiently and effectively. The ideal candidate will possess the necessary expertise to manage tasks and responsibilities within the given period, maintaining high standards of quality and productivity throughout the engagement.
Relocated to Kaduna, the role necessitates having one of the three designated Financial Accountants (Fas) based in Abuja, in conjunction with the country finance officer. Additionally, the position involves responsibilities spanning Jigsaw State.
Six Finance Support Assistants are needed, with three positions available in each state.
We provide comprehensive support and resources to ensure success in this role, including access to advanced tools, training materials, and a collaborative team environment designed to foster professional growth and development. Our organization is committed to equipping employees with the necessary tools and guidance to excel in their responsibilities while maintaining high standards of performance and innovation.
A consultant will be required to utilize their own personal laptop for this engagement.
A dedicated workstation will be provided at the MC state office locations in Kaduna and Jigsaw.
You will receive training on the HARMAN finance tools and reporting templates.
The Finance Officer and designated MC staff will provide supervision and oversight.
Expected Outcome:
Ensure accurate and timely financial documentation and payment processing across all Local Government Authorities (Gas).
Processed participant and vendor payments with heightened accuracy, resulting in a more efficient turnaround time—consistently finalized within 13 days following activity completion.
Enhanced compliance and transparency in financial transactions related to MDA through diligent oversight and process improvements.
Expected results encompass a range of critical deliverables, including achieving key performance indicators established for the role, contributing to strategic project milestones through meticulous execution, and fostering measurable improvements in operational efficiency. The position demands consistent delivery of high-quality outputs while adhering to deadlines, collaborating seamlessly with cross-functional teams, and ensuring compliance with industry standards and organizational policies. Success will be evaluated based on tangible outcomes, such as completing initiatives within scope, generating cost savings, and maintaining a track record of reliability in meeting targets.
At minimum, three Local Government Area (LGA) payment schedules must be examined, verified for compliance, and formally submitted no later than 48 hours after receipt of all required supporting documentation, including attendance records and approved databases.
Payment voucher preparation and processing must be completed within 24 hours of validating and submitting the payment schedule.
Ensure that all processed vouchers receive accurate payment advices promptly generated and securely attached immediately following final authorization on the I-banking platform.
Document Imaging and Record Management: Ensure all payment-related documents are scanned and filed within three calendar days following final payment authorization.
Archiving Coordination involves partnering with finance officers to verify that all original payment documents are properly assembled and sent to the Country Office by the 10th working day of the subsequent month.
To ensure adherence to documentation standards, consistently uphold 100% compliance by verifying complete signatures, accurate codes, and proper template usage. Any deviations must be promptly reported to the Finance Officer within 12 hours of identification.
We are seeking a highly skilled consultant to support our strategic initiatives, requiring expertise in [specific field, e.g., business transformation, IT, finance, etc.]. The ideal candidate must possess a proven track record in delivering high-impact solutions, along with strong analytical and problem-solving abilities. A minimum of [X] years of relevant experience in [industry/sector] is essential, complemented by a [degree/certification, e.g., MBA, PMP, CPA] in a related discipline. Proficiency in [specific tools/methodologies, e.g., data analysis, project management software, Lean Six Sigma] is highly desirable, as is the ability to collaborate effectively with cross-functional teams. Responsibilities include conducting comprehensive assessments, developing actionable recommendations, and driving sustainable improvements to enhance operational efficiency and client outcomes.
A candidate holding a bachelor’s degree, preferably in Finance, Accounting, Business Administration, or any related field within the social sciences, is required.
Proficient in using computer applications, with a preference for intermediate-level skills in Microsoft Excel and Word.
Proficient numeracy skills, along with strong written and verbal communication abilities, are essential for this role.
Attention to detail and accuracy of the highest standard are essential requirements for this role, ensuring meticulous execution of all tasks and adherence to stringent quality benchmarks.
Capable of managing responsibilities autonomously while contributing effectively to a collaborative team environment.
Qualifications
BA/BSc/HND
