We are seeking a highly organized and detail-oriented professional to oversee a range of essential tasks and responsibilities within our team. The role involves coordinating projects, managing timelines, and ensuring adherence to company policies and procedures. Additionally, the position requires the ability to collaborate effectively with cross-functional teams, communicate clearly with stakeholders, and maintain accurate records. The successful candidate will be responsible for monitoring progress, identifying potential challenges, and implementing solutions to achieve organizational goals. Strong analytical skills, proficiency in relevant software, and a commitment to excellence are essential for this position.
Under the general oversight of the UNDP Advisor for cities and local governments, and in collaboration with the city team, the Finance Analyst will carry out the following duties:
Ensure the meticulous management of financial operations and the seamless coordination of administrative tasks.
Offer financial and administrative assistance to ensure the seamless execution of project activities while adhering to UNDP guidelines, standards, regulations, and established protocols.
Oversee project budgets, expenditures, and delivery rates to ensure optimal resource allocation, promptly identifying any financial discrepancies or delays in implementation.
Thoroughly examine payment requests, invoices, supporting documentation, and financial records to verify completeness, accuracy, and adherence to regulatory standards before forwarding them for processing.
Facilitate budget planning initiatives, develop expenditure forecasts, and prepare budget revisions and financial projections as needed.
Maintain and manage financial and administrative filing systems, guaranteeing precise record keeping, traceability, and easy access to documentation.
Collaborate with project teams, implementing partners, vendors, consultants, and UNDP operational units to ensure efficient and timely completion of administrative and financial procedures.
Oversee and ensure adherence to critical deadlines for payments, contracts, reporting, and operational workflows, while taking initiative to address any outstanding or pending tasks before they escalate.
Provide assistance in arranging missions, meetings, workshops, and events, encompassing both administrative and financial coordination tasks.
Ensure the procurement process, contract management, and operational support are executed efficiently and in accordance with established policies and procedures.
Assist in the execution of procurement and contract management processes while ensuring adherence to UNDP procurement policies and procedures.
Prepare, examine, and retain procurement, contractual, and administrative records, verifying their thoroughness and adherence to audit and operational standards.
Oversee procurement schedules, track contract execution progress, review vendor documentation, and ensure adherence to payment timelines to facilitate the timely completion of projects.
Evaluate vendor invoices and accompanying documentation against the agreed-upon contractual terms, verified deliverables, and authorized budgets prior to processing payments.
Collaborate with vendors, service partners, consultants, and key stakeholders to address administrative and operational challenges efficiently and expeditiously.
Prepare terms of reference, requests for quotations, evaluation documentation, and administrative justifications in support of procurement and contracting initiatives.
Provide oversight for asset and inventory tracking throughout the project lifecycle, maintaining meticulous documentation and ensuring robust record management.
Drive enhancements in operational workflows, administrative tracking tools, and filing systems to bolster efficiency and accountability.
Reporting on compliance matters, offering project assistance, and promoting knowledge management are among the key responsibilities for this role.
Prepare financial, operational, and administrative reports by gathering, verifying, and organizing supporting documentation and expenditure data.
Ensure adherence to UNDP financial, administrative, and operational protocols by systematically monitoring and validating project records and transactions.
Oversee the preparation, organization, and upkeep of documentation necessary for audits, assessments, monitoring initiatives, and verification processes.
Review financial or administrative concerns, assess their impact, and promptly report them to the supervisor, accompanied by well-justified corrective measures and follow-up strategies.
Deliver comprehensive administrative and operational assistance to facilitate the execution of annual work plans, procurement plans, and project reporting obligations.
Facilitate the organization and maintenance of knowledge resources by documenting operational processes, capturing lessons learned, and compiling best practices associated with project execution.
Maintain the confidentiality, transparency, accuracy, and integrity of all project financial and administrative records and documentation.
The incumbent undertakes additional responsibilities within their designated functional scope as required to ensure the effective operation of the Office and the Organization.
The organizational framework governing institutional operations and decision-making processes is outlined, including roles, responsibilities, and accountability mechanisms to ensure effective governance and compliance with established policies.
The Finance Analyst will operate under the direct supervision of Benin Mayors Challenge’s Project Manager.
We seek candidates with a strong proficiency in strategic planning, problem-solving, and stakeholder management, along with exceptional leadership and communication skills. The ideal applicant will demonstrate experience in driving organizational change and fostering collaborative work environments. Key responsibilities include overseeing project execution, managing cross-functional teams, and ensuring alignment with company goals. Familiarity with industry best practices, regulatory compliance, and performance metrics is required. Additionally, the role demands adaptability to evolving business needs and a commitment to continuous professional development.
Delivers exceptional performance with a strong focus on accuracy, efficiency, and adaptability in dynamic work environments. Demonstrates proficiency in specialized skills relevant to the role, ensuring high-quality outcomes. Exhibits excellent problem-solving abilities, effectively analyzing challenges and implementing practical solutions. Maintains a proactive approach to learning and development, staying updated on industry trends and best practices. Collaborates seamlessly with cross-functional teams, fostering a culture of teamwork and shared accountability. Demonstrates unwavering commitment to ethical standards and professional integrity in all responsibilities.
Demonstrate Proficiency: LEVEL 1: Independently organizes and oversees personal tasks, maintains meticulous attention to detail, and consistently produces high-quality deliverables within established deadlines.
Approach challenges with an innovative mindset, embracing creative ideas and calculated risks as a pragmatic problem solver who actively seeks opportunities for improvement.
Demonstrate a commitment to ongoing growth by maintaining an open-minded and inquisitive mindset, actively sharing insights, reflecting on setbacks to extract valuable lessons, and proactively seeking constructive feedback to enhance performance.
Adapt with Agility: LEVEL 1: Demonstrates flexibility in responding to change, effectively manages ambiguity and uncertainty, and adjusts approaches as needed.
Exhibits a proactive approach, demonstrating consistent drive and motivation while maintaining composure amid challenges, showcasing unwavering confidence in all situations.
Engage and Partner: LEVEL 1: Exhibits empathy and patience, fostering constructive connections with others.
Foster an inclusive environment by valuing and respecting diverse perspectives, recognizing unconscious bias, and actively addressing instances of discrimination.
We seek candidates with strong functional and technical competencies to drive operational excellence and innovative solutions. The ideal applicant will possess proven expertise in system integration, process optimization, and analytical problem-solving, alongside a comprehensive understanding of industry standards and best practices. Responsibilities include designing and implementing scalable technical frameworks, troubleshooting complex issues, and collaborating with cross-functional teams to enhance system performance and reliability. Fluency in relevant programming languages, database management, and emerging technologies is essential, along with the ability to translate technical insights into actionable business strategies. Excellent communication skills and a commitment to continuous learning are also required to adapt to evolving technological landscapes and business needs.
Business administration professionals drive organizational success through strategic planning, operational oversight, and resource optimization. They design and implement policies, manage budgets, and ensure compliance with legal and industry standards. These professionals analyze financial data, evaluate performance metrics, and lead teams to enhance productivity and efficiency. Strong leadership, problem-solving abilities, and exceptional communication skills are essential, along with proficiency in business software and data analysis tools. A bachelor’s degree in business administration, finance, or a related field is typically required, with advanced degrees and certifications providing a competitive advantage.
Proficient in evidence and data management, with expertise in examining, refining, cleansing, restructuring, and structuring datasets to extract meaningful insights, draw valid conclusions, and facilitate informed decision-making.
Business Management encompasses the systematic oversight of Monitoring & Evaluation processes to ensure organizational efficiency, accountability, and strategic alignment. This involves tracking performance metrics, assessing program effectiveness, and analyzing data to inform decision-making. Professionals in this role must possess strong analytical skills, proficiency in data management tools, and the ability to interpret complex information. Responsibilities include designing evaluation frameworks, conducting impact assessments, and preparing comprehensive reports to stakeholders. A deep understanding of best practices in data collection, reporting methodologies, and continuous improvement strategies is essential for driving measurable outcomes and sustaining organizational growth.
Demonstrates a capacity for methodically tracking the outcomes of strategies, programs, and initiatives to verify their effective implementation.
Professionally delivers consistent updates and reports to managers and key stakeholders, highlighting alignment or divergence between planned activities, program management, and actual outcomes.
Demonstrates the capacity to independently evaluate the effectiveness of strategies, programs, and activities by applying established criteria and benchmarks while considering both client requirements and emerging needs.
Proficiency in monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools is essential, along with a strong grasp of their practical applications.
Demonstrates the capacity to evaluate situations and make decisions autonomously, adhering to established guidelines and performance standards.
Proactively identifies and addresses clients’ future requirements and potential challenges.
Business Management: Communication
Candidates must demonstrate proficiency in effectively conveying information, ideas, and directives to ensure operational alignment and team cohesion. Strong interpersonal skills are essential for fostering collaboration, resolving conflicts, and maintaining clear channels of communication across all levels of the organization. The role requires the ability to articulate complex concepts in a concise and understandable manner, tailored to diverse audiences, including executives, colleagues, and external stakeholders. Exceptional written and verbal communication skills are critical for drafting reports, presenting proposals, and facilitating productive meetings. Additionally, active listening and feedback incorporation are vital for continuous improvement and maintaining transparent communication channels. Proficiency in utilizing communication tools and platforms is also necessary to support seamless information exchange within the team and the broader organization.
Proficient in articulating ideas with clarity, precision, and directness, whether through written correspondence or spoken dialogue; adept at customizing communication styles and selecting appropriate methods to align with diverse audiences.
Proficient in handling internal and external communications via media, social media, and other suitable platforms.
Business administration professionals oversee daily operations, implement strategies to enhance productivity, and ensure organizational objectives are met efficiently. They analyze financial performance, manage budgets, and optimize resource allocation to drive growth. These roles require strong leadership, problem-solving abilities, and proficiency in data-driven decision-making. Responsibilities include coordinating teams, fostering a productive work environment, and maintaining compliance with industry regulations. A bachelor’s degree in business administration or a related field, along with relevant experience, is typically expected.
Proficient in evidence evaluation and data manipulation, with expertise in examining, refining, cleansing, and restructuring data to extract meaningful insights, drive informed conclusions, and facilitate strategic decision-making.
The Finance team is responsible for managing budgets, forecasting financial performance, and ensuring compliance with regulatory standards. They prepare detailed financial reports, analyze data to identify trends, and provide strategic recommendations to support executive decision-making. Collaboration with other departments is essential to align financial goals with broader organizational objectives. The team plays a critical role in maintaining financial health by overseeing audits, managing cash flow, and optimizing resource allocation. Candidates must possess strong analytical skills, proficiency in financial software, and experience in financial planning and analysis.
Possesses strong proficiency in overseeing financial aspects of the work planning process, including the preparation, allocation, and administration of team budgets.
Responsible for overseeing financial transactions, maintaining accurate records, and ensuring compliance with accounting principles and regulations. Tasks include preparing financial statements, managing accounts payable and receivable, reconciling bank statements, and conducting internal audits. Requires proficiency in accounting software, strong analytical skills, and meticulous attention to detail. A bachelor’s degree in accounting or finance, along with relevant certifications such as CPA, is often preferred. Experience in financial reporting and budgeting is beneficial.
Proficient in recognizing how regulatory frameworks and professional benchmarks within internal and external audit frameworks shape audit procedures in the public sector. Demonstrates comprehensive knowledge of essential audit phases, encompassing strategic planning, meticulous documentation, rigorous testing, and detailed reporting.
Examines and verifies accounts and records with precision. Demonstrates a comprehensive understanding of assurance frameworks and rigorous scrutiny methods. Applies knowledge of legal requirements and industry best practices concerning anti-bribery and corruption controls, as well as the fraud risks confronting public sector organizations.
Financial responsibilities include preparing and analyzing financial statements, ensuring accuracy and adherence to regulatory standards.
Comprehends modifications in regulatory, legal, and ethical guidelines and benchmarks relevant to financial reporting within the public sector.
Proficient in analyzing financial data, identifying key insights, and synthesizing findings into clear, structured presentations to support strategic decision-making and performance tracking.
Proficient in recognizing the value of integrated reporting, encompassing non-financial assets—such as human, social, and intellectual capital—along with environmental and governance performance.
Education
Proven expertise and professional background in the specified field are mandatory. Candidates must possess essential qualifications and demonstrated abilities relevant to the role. A minimum threshold of experience in pertinent domains is required. Additionally, specific technical proficiencies and soft skills are necessary to fulfill the responsibilities effectively.
A recognized professional accounting certification from an internationally accredited accountancy institution, or an advanced university degree—such as a Master’s—in Finance or Accounting, is mandatory.
A bachelor’s degree in one of the specified fields, supplemented by a minimum of two years of relevant professional experience, may be accepted in place of an advanced degree.
Professionals holding recognized accounting credentials from an internationally accredited accountancy body will be given preference.
Applicants holding degrees in accounting and/or finance but lacking formal professional accountancy qualifications will be required to successfully complete the Finance Training and Certification Program (FTCP) upon joining the organization.
Those who meet the two specified prerequisites are not required to complete the UNDP Advanced Accountancy and Finance Test (AFT).
Prospective candidates holding an MBA or a master’s degree in finance—though lacking an accountancy qualification—must achieve a passing score on the UNDP Advanced Accountancy and Finance Test (AFT) to qualify for consideration.
Experience
Candidates holding a master’s degree or its equivalent in a pertinent discipline are exempt from the necessity of possessing prior professional work experience.
Candidates must possess a bachelor’s degree (or equivalent qualification) along with at least two years of hands-on professional experience in financial management services, personnel supervision, and operational system oversight.
Seeking professionals with strong analytical abilities, exceptional communication skills, and a proven track record in project management. Ideal candidates should demonstrate proficiency in data analysis, strategic planning, and cross-functional collaboration. Must possess excellent organizational skills, attention to detail, and the capacity to work effectively under tight deadlines. Familiarity with industry-specific software and tools is preferred.
Seasoned in overseeing the administrative facets of projects and programs, with a proven track record in managing operational logistics and ensuring adherence to established protocols.
Proven capability in managing organized documentation and filing systems effectively.
Proficient in utilizing Microsoft Excel and other fundamental office software applications is required.
A proven track record in assisting with the compilation of financial summaries and administrative reports is required.
Proficiency in development initiatives or projects funded by donors is required.
Experienced in facilitating audits, preparing financial documentation, and managing procurement records.
Proficiency in accounting or financial management systems is required, along with relevant practical experience.
Professional experience in collaborating with municipal governments, public sector entities, or community-focused initiatives is required.
Qualifications
BA/BSc/HND , MBA/MSc/MA
Experience Required
2 years
