Reports directly to the Admin & Facility Manager, ensuring alignment with organizational objectives and operational standards. Collaborates closely with leadership to implement administrative policies, optimize facility management, and maintain compliance with regulatory requirements. Serves as a key liaison between staff, management, and external stakeholders to facilitate efficient workflows and address operational challenges.
Job Summary
The Admin & Facility Manager oversees the Bank’s facilities, administrative functions, vendors, and workplace conditions to maintain uninterrupted business operations and peak efficiency. This position manages property oversight, facility upkeep, lease coordination, renovation initiatives, procurement assistance, and company-wide administrative services.
The selected candidate will be instrumental in providing ongoing supervision of facility management, administrative tasks, vendor relations, and operational assistance throughout the Northern Region. In this key position, they will be responsible for sustaining uninterrupted support to branches and regional offices, mitigating potential operational interruptions, and upholding adherence to organizational policies as well as regulatory mandates.
Oversee and execute a comprehensive range of critical duties encompassing strategic planning, operational management, and team leadership to ensure organizational efficiency and goal attainment. Develop and implement policies, procedures, and best practices to streamline workflows, enhance productivity, and maintain high standards of quality and compliance. Monitor performance metrics, analyze data trends, and provide actionable insights to drive continuous improvement and informed decision-making. Foster a collaborative and inclusive work environment, promoting professional growth, cross-functional alignment, and accountability among team members. Act as a liaison between departments, stakeholders, and senior leadership to align objectives, resolve conflicts, and facilitate seamless communication and coordination. Ensure adherence to industry regulations, organizational policies, and ethical standards while mitigating risks and optimizing resource allocation for sustainable success.
Overseeing the maintenance, operations, and upkeep of facilities and properties to ensure optimal functionality, safety, and compliance with regulatory standards, this role involves managing vendor relationships, coordinating repairs, and implementing preventive maintenance programs. Responsibilities include conducting routine inspections, addressing tenant or occupant concerns, and maintaining accurate records of all maintenance activities. Candidates must possess strong organizational skills, attention to detail, and the ability to prioritize tasks effectively in a fast-paced environment. Proficiency in facility management software and prior experience in property maintenance are required.
Oversee and uphold the integrity of all company facilities to consistently provide a safe, secure, and productive workplace.
Oversee the planning, execution, and completion of building maintenance, repair, and renovation initiatives to ensure optimal facility conditions.
Responsible for ensuring the upkeep and peak performance of renewable energy infrastructure, specifically solar power systems and inverters, at designated sites.
Regularly inspect solar energy installations and related equipment to identify potential issues, perform preventive maintenance, and address any problems promptly to ensure optimal performance and reliability.
Responsibilities include managing property acquisition activities and securing advantageous lease and purchase agreements through strategic negotiation.
Oversee lease agreements and maintain strong relationships with landlords to ensure compliance and mutual benefit.
Efficiently manage and enhance the distribution of office space across various facilities to maximize utilization and operational effectiveness.
Ensure adherence to all environmental, health, safety, and regulatory standards across facilities.
Overseeing administrative functions to ensure seamless operational workflows, this role involves coordinating office activities, managing schedules, and facilitating communication between departments. Responsibilities include maintaining accurate records, handling correspondence, and optimizing office procedures to enhance productivity. Proficiency in office software, exceptional organizational skills, and meticulous attention to detail are essential requirements for this position.
Handle the organization-wide administrative functions to ensure seamless operations and support for all departments.
Responsibilities include supervising cleaning, catering, parking, and related support services to ensure seamless operations.
Provide administrative support to ensure the upkeep and servicing of solar power installations and other essential facility infrastructure.
Formulate and execute administrative policies and procedures with the objective of enhancing operational efficiency.
Provide comprehensive administrative support to the Head Office, all Regional Offices, and Branches to ensure seamless operations and effective communication across the organization.
Provides comprehensive operational support across designated regions, ensuring seamless execution of business processes and adherence to established standards. Collaborates closely with field teams to address challenges, optimize workflows, and enhance efficiency. Analyzes performance metrics to identify trends, recommend improvements, and implement corrective actions. Maintains compliance with regulatory requirements and internal policies while fostering cross-functional communication. Requires a bachelor’s degree in business administration, operations management, or a related field, along with 3–5 years of experience in operational support or a similar role. Exceptional problem-solving, analytical, and communication skills are essential, along with proficiency in data analysis tools and project management software.
Ensure ongoing supervision and coordination of facility management and administrative functions throughout the Northern Region.
Coordinate with vendors and service providers to maintain continuous support for branches and regional offices.
Oversee the performance, maintenance, and operational readiness of solar energy systems and inverters across all branches, ensuring continuous business functionality and reliability.
Collaborate with service providers and technical vendors to facilitate prompt repairs, preventive maintenance, and replacement of defective solar equipment.
Oversee ongoing operational requirements while identifying and resolving facility and administrative challenges that could disrupt business continuity.
Provide prompt oversight of maintenance, logistics, and support functions to uphold operational continuity and minimize potential service interruptions.
Demonstrates strong leadership abilities and excels in managing teams effectively, fostering collaboration and accountability to drive collective success.
Provide leadership and guidance to administrative, maintenance, and support personnel to ensure efficient operations and adherence to organizational standards.
Cultivate an environment where accountability, efficiency, and service excellence are prioritized and consistently demonstrated.
Facilitate collaboration among cross-functional teams comprising maintenance, grounds, and custodial staff to ensure cohesive operations.
Carry out any additional responsibilities as directed by your direct supervisor.
Seeking a candidate with a strong academic background and relevant professional experience. Applicants must possess a degree from an accredited institution in a related field, supplemented by hands-on experience in the industry. Knowledge of [specific tools/technologies] and proficiency in [relevant skills] are essential. Familiarity with [specific methodologies or frameworks] is preferred. Strong analytical, problem-solving, and communication abilities are required to excel in this role. Prior experience in [specific tasks or projects] is highly desirable.
A Bachelor’s Degree in Business Administration, Facilities Management, Engineering, Building Technology, Estate Management, Surveying, Economics, Finance, or a closely related field is required.
Professional certifications in Facilities Management, Administration, Procurement, or Project Management will be highly valued.
A minimum of five years of professional experience in Facilities Management, Administration, Corporate Services, or a comparable field is required.
We seek candidates with proven expertise in overseeing, maintaining, or administering renewable energy technologies, with a strong emphasis on solar power systems and inverters.
Accomplished in overseeing multiple operational sites and cultivating strategic vendor partnerships.
Candidates with prior experience in the financial services sector will be highly valued.
Qualifications
BA/BSc/HND
Experience Required
5 years
