Reports to the Administrative & Facility Manager, ensuring all duties and responsibilities are executed in alignment with established policies and procedures. This role involves collaborating closely with the management team to maintain efficient facility operations, overseeing administrative tasks, and supporting organizational objectives through meticulous planning and execution. Responsibilities include managing facility maintenance, coordinating office operations, and facilitating smooth workflows to enhance overall productivity.
Job Summary
The Admin & Facility Manager ensures the Bank’s facilities, administrative functions, vendors, and workplace conditions are managed efficiently to sustain business continuity and operational excellence. This position encompasses oversight of property management, facility maintenance, lease administration, renovation initiatives, procurement assistance, and general administrative services throughout the organization.
The selected candidate will be instrumental in providing ongoing monitoring of facility management, administrative operations, vendor relationships, and essential support services throughout the Northern Region. By executing these duties, they will ensure uninterrupted assistance to branches and regional offices, mitigate potential operational disruptions, and uphold adherence to organizational policies and regulatory obligations.
Oversee and execute critical duties essential to the role, including managing day-to-day operations, coordinating team activities, and ensuring adherence to established protocols. Develop and implement strategic initiatives to enhance productivity, efficiency, and overall performance. Collaborate with cross-functional teams to align objectives and drive project completion. Monitor progress, analyze outcomes, and provide actionable feedback to stakeholders. Maintain strict compliance with industry regulations and organizational policies while fostering a culture of accountability and continuous improvement.
Facility and property management encompasses the oversight and optimization of physical assets, ensuring operational efficiency, compliance, and tenant satisfaction. This role involves maintaining infrastructure, managing vendor relationships, overseeing budgetary allocations, and implementing preventive maintenance programs. Key responsibilities include conducting regular inspections, addressing repair requests promptly, and ensuring adherence to safety regulations and industry standards. Additionally, the position requires strong problem-solving skills, meticulous attention to detail, and proficiency in property management software. Candidates should demonstrate experience in facility operations, lease administration, and strategic planning to enhance asset performance and long-term value.
Oversee the upkeep and administration of all corporate facilities to foster a secure, safe, and productive workspace for employees.
Oversee the planning, execution, and completion of building maintenance, repair initiatives, and renovation projects to ensure operational efficiency and structural integrity.
Responsible for supervising the upkeep and peak performance of renewable energy infrastructure—such as solar power systems and inverters—within designated operational areas.
Conduct routine inspections, perform preventive maintenance, and promptly address any issues impacting solar energy systems and associated equipment.
Responsible for managing property acquisition procedures and securing advantageous terms for both lease and purchase agreements.
Oversee lease agreements and cultivate positive relationships with landlords.
Efficiently distribute and enhance the use of office space across all designated locations.
Ensure all facilities adhere to environmental, health, safety, and regulatory standards by systematically evaluating and monitoring compliance measures.
Oversee the daily administrative functions to ensure seamless operational workflow, maintaining accurate records, and coordinating essential office procedures. Manage schedules, handle correspondence, and facilitate communication between departments to enhance productivity. Ensure compliance with organizational policies and regulatory requirements while optimizing office efficiency.
Facilitate the seamless delivery of comprehensive administrative support throughout all operational departments of the organization.
Responsibilities include managing cleaning, catering, parking, and additional support services to ensure seamless operations.
Oversee the provision of administrative assistance necessary for the upkeep and servicing of solar energy systems and other essential facility infrastructure.
Craft and execute administrative policies and procedures to enhance operational efficiency.
Provide comprehensive administrative assistance to the Head Office, all Regional Offices, and Branch locations to ensure seamless operational efficiency.
Provides comprehensive operational support across designated regions, ensuring seamless execution of business processes and adherence to established standards. Analyzes performance metrics to identify trends, address gaps, and implement corrective actions. Collaborates with cross-functional teams to optimize workflows, enhance efficiency, and drive continuous improvement in regional operations. Maintains up-to-date knowledge of industry regulations and company policies to ensure full compliance. Serves as a primary point of contact for regional stakeholders, facilitating clear communication and resolving operational challenges promptly.
Ensure consistent monitoring and management of facility and administrative operations throughout the Northern Region.
Proactively liaise with vendors and service providers to maintain seamless operational support for branches and regional offices.
Oversee the operational efficiency, upkeep, and accessibility of solar energy systems and inverters across all branches to maintain continuous business functionality.
Work collaboratively with service providers and technical vendors to coordinate timely repairs, perform preventive maintenance, and manage the replacement of faulty solar equipment.
Oversee operational requirements and promptly resolve facility and administrative challenges that could disrupt business functions, ensuring seamless continuity of operations.
Ensure all maintenance, logistics, and support tasks are executed promptly to prevent operational gaps and disruptions.
Demonstrates exceptional leadership skills and effectively manages teams to drive organizational success.
Oversee and guide administrative, maintenance, and support personnel, ensuring efficient operations and adherence to established protocols.
Promote an environment characterized by accountability, efficiency, and a steadfast commitment to service excellence.
Collaborate with cross-functional teams comprising maintenance, grounds, and custodial staff to ensure seamless operations and alignment with organizational objectives.
Execute all additional tasks and responsibilities as directed by your direct supervisor.
A Bachelor’s degree in a relevant field or equivalent professional experience is required for consideration. Candidates must demonstrate proficiency in relevant tools, technologies, or methodologies pertinent to the role. Prior to work experience in a similar capacity is highly desirable. Strong analytical, problem-solving, and communication skills are essential for success in this position.
A relevant academic qualification for this role includes a Bachelor’s Degree in Business Administration, Facilities Management, Engineering, Building Technology, Estate Management, Surveying, Economics, Finance, or other closely related fields.
Professional certifications in Facilities Management, Administration, Procurement, or Project Management would be beneficial.
Minimum of five years of hands-on experience in Facilities Management, Administration, Corporate Services, or a comparable professional capacity is required.
Proven expertise in the administration, upkeep, or supervision of renewable energy systems, with a primary focus on solar technologies and associated inverters, is essential.
Seasoned professionals with a proven track record of overseeing operations across multiple sites and cultivating strong partnerships with vendors are encouraged to apply. Demonstrated expertise in coordinating diverse teams and maintaining seamless communication with external stakeholders is essential. Responsibilities include ensuring consistency in service delivery, optimizing vendor performance, and fostering mutually beneficial agreements to support organizational objectives.
Proficiency in the financial services sector would provide a significant advantage.
Qualifications
BA/BSc/HND
Experience Required
5 years
