Reports directly to the Admin & Facility Manager, ensuring alignment with organizational policies and operational standards. This role involves collaborating closely with leadership to streamline administrative processes, maintain facility integrity, and support day-to-day operations efficiently. Responsibilities include overseeing facility maintenance, coordinating logistical needs, and assisting in policy implementation to enhance workplace productivity. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Job Summary
The Admin & Facility Manager oversees the Bank’s facilities, administrative functions, vendor relationships, and workplace environment to maintain business continuity and operational efficiency. This position includes responsibility for property management, facility maintenance, lease administration, renovation projects, procurement assistance, and general administrative services throughout the organization.
The selected individual will be instrumental in providing uninterrupted oversight of facility management, administrative operations, vendor coordination, and regional support throughout the Northern Region. This position requires a proactive approach to sustaining seamless assistance to branches and regional offices, mitigating potential operational disruptions, and upholding adherence to organizational policies and regulatory mandates.
Oversee and execute core duties encompassing strategic planning, operational oversight, and performance management to ensure organizational objectives are met efficiently. Develop and implement policies and procedures that align with company goals and regulatory standards. Lead cross-functional teams to drive project completion, foster collaboration, and enhance productivity. Monitor key performance indicators to assess progress, identify areas for improvement, and implement data-driven solutions. Act as a liaison between senior leadership and department heads to facilitate clear communication and alignment on priorities. Ensure compliance with industry regulations and internal policies through regular audits and risk assessments.
Overseeing the upkeep, functionality, and overall condition of facilities and properties to ensure optimal operation and tenant satisfaction is a key responsibility. This involves coordinating maintenance activities, managing vendor relationships, and ensuring compliance with safety and regulatory standards. Additionally, you will be tasked with conducting regular inspections, addressing operational issues promptly, and optimizing space utilization to enhance efficiency and cost-effectiveness. Strong organizational, problem-solving, and communication skills are essential to manage stakeholders effectively and maintain high standards of property performance.
Oversee the upkeep and operational integrity of all company facilities to guarantee a safe, secure, and productive workspace for employees.
Oversee the planning, execution, and supervision of all building maintenance, repair, and renovation initiatives to ensure optimal facility conditions and compliance with safety standards.
Responsible for ensuring the maintenance and peak operational efficiency of renewable energy infrastructure, specifically solar power systems and inverters, across designated sites.
Conduct routine inspections, perform preventive maintenance, and promptly address any issues impacting solar energy systems and associated equipment to uphold optimal performance and reliability.
Responsible for managing property acquisition initiatives and conducting negotiations to secure advantageous lease and purchase agreements.
Oversee the administration of lease agreements and maintain positive relationships with landlords, ensuring compliance with contractual terms and fostering collaborative partnerships.
Responsible for strategically distributing and enhancing the efficiency of office space utilization across various locations.
Maintain compliance with all environmental, health, safety, and regulatory standards across facilities to mitigate risks and uphold operational integrity.
Overseeing administrative operations involves managing and optimizing key support functions to ensure seamless organizational workflows. This role requires a keen eye for detail, strong organizational skills, and the ability to handle multiple tasks efficiently. Responsibilities include coordinating meetings, maintaining records, and facilitating communication between departments. Proficiency in office software, excellent time management, and a proactive approach to problem-solving are essential. Prior experience in a similar administrative capacity is preferred, and familiarity with industry-specific tools may be required.
Oversee the full spectrum of administrative operations throughout the enterprise.
Responsibilities include managing cleaning, catering, parking, and additional support services to ensure smooth and efficient operations.
Provide administrative assistance to ensure the upkeep and maintenance of solar energy systems as well as other essential facility infrastructure.
Craft and execute administrative policies and procedures with the aim of enhancing operational efficiency.
Provide comprehensive administrative support to Head Office, Regional Offices, and Branches as required.
Provides comprehensive operational support across designated regions, ensuring consistent execution of processes and adherence to corporate standards. Collaborates with cross-functional teams to address operational challenges, optimize workflows, and enhance efficiency. Analyzes performance metrics to identify trends, propose improvements, and implement corrective actions as needed. Maintains clear communication with stakeholders to facilitate seamless operations and resolve escalated issues promptly. Requires a bachelor’s degree in business administration, operations management, or a related field, along with 3–5 years of experience in operational support or a similar role. Proficiency in data analysis tools, strong problem-solving skills, and the ability to work independently in a fast-paced environment are essential.
Ensure consistent monitoring and management of all facility and administrative operations throughout the Northern Region.
Coordinate with vendors and service providers to maintain seamless support for all branches and regional offices.
Oversee the operational efficiency, upkeep, and accessibility of solar energy systems and inverters at all branch locations to maintain continuous business functionality.
Collaborate closely with service providers and technical vendors to facilitate prompt repairs, schedule preventive maintenance, and arrange the replacement of defective solar equipment.
Oversee and anticipate operational requirements while swiftly resolving facility and administrative challenges that could disrupt business functions.
Oversee the prompt completion of maintenance, logistics, and support operations to avert potential operational gaps and disruptions.
We seek a leader capable of effectively guiding and motivating teams to achieve organizational goals while fostering a collaborative and high-performing work environment. You will be responsible for developing team strategies, setting clear objectives, and ensuring alignment with company values and mission. Your role involves coaching and mentoring team members to enhance their skills and professional growth, as well as resolving conflicts and promoting a culture of accountability and continuous improvement. Additionally, you will oversee performance evaluations, provide constructive feedback, and recognize outstanding contributions to maintain team morale and engagement.
Oversee and guide administrative, maintenance, and support personnel to ensure efficient operations and adherence to organizational standards.
Develop and uphold a culture characterized by accountability, efficiency, and a commitment to service excellence.
Collaborate with cross-functional teams comprising maintenance, grounds, and custodial staff to achieve shared operational objectives.
Execute any additional responsibilities delegated by your direct supervisor.
Education:
A bachelor’s degree in a relevant field, such as computer science, engineering, or a related discipline, is required. Candidates should possess a minimum of 5 years of professional experience in a similar role, with a proven track record of delivering technical solutions. Experience with [specific technologies, tools, or methodologies] is advantageous. Additionally, certifications in [relevant certifications, if applicable] are preferred but not mandatory. Strong problem-solving skills and the ability to work collaboratively in a team environment are essential.
A bachelor’s degree in Business Administration, Facilities Management, Engineering, Building Technology, Estate Management, Surveying, Economics, Finance, or a closely related field is required.
Professional certifications in Facilities Management, Administration, Procurement, or Project Management are preferable.
A minimum of five years of hands-on experience in Facilities Management, Administration, Corporate Services, or a closely related field is required.
Proven expertise in administering, sustaining, or supervising renewable energy solutions, with a strong emphasis on solar power systems and associated inverters.
Managed multiple locations and cultivated strong vendor partnerships to ensure operational efficiency and consistency across sites.
Proficiency within the financial services sector will be considered an advantageous qualification.
Qualifications
BA/BSc/HND
Experience Required
5 years
