About the Role
We are in search of an exceptional Executive Assistant to the Founders, comparable in excellence to those serving at premier firms like McKinsey, Bain, BCG, or leading technology enterprises. This role entails delivering high-level strategic, operational, and administrative assistance to the founders of a rapidly expanding digital health and AI-driven organization with a global footprint.
This position diverges from conventional administrative functions, demanding a high degree of discernment, accountability, meticulousness, and discretion, along with the capacity to navigate multifaceted priorities within a dynamic, high-velocity setting.
The ideal candidate proactively identifies emerging needs, excels in high-pressure environments, delivers clear and concise communication, and guarantees the Founders’ time, attention, and efforts remain fully aligned with the organization’s strategic priorities.
Oversee and execute core duties encompassing strategic planning and operational execution to drive organizational objectives forward. Lead cross-functional teams in identifying and implementing process improvements to enhance efficiency and productivity. Develop and maintain robust policies and procedures to ensure compliance with industry standards and regulatory requirements. Serve as a primary point of contact for stakeholders, fostering strong relationships through transparent communication and collaborative problem-solving. Monitor performance metrics to evaluate progress, identify areas for enhancement, and implement data-driven solutions to optimize outcomes. Mentor and coach team members to cultivate a high-performing culture, ensuring alignment with company values and goals.
We provide high-level administrative support and strategic time management to senior leadership, ensuring seamless operations and optimal productivity. This role involves coordinating complex schedules, facilitating communication between executives and stakeholders, and overseeing critical administrative functions. Key responsibilities include managing calendars, preparing detailed reports, and anticipating the needs of executive teams to proactively address priorities. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to anticipate challenges before they arise, maintaining a proactive and solutions-oriented approach in a fast-paced environment.
Oversee intricate scheduling systems spanning diverse time zones, addressing conflicts in advance to ensure seamless coordination.
Ensure the founders receive comprehensive preparation for all meetings, including the distribution of pre-read materials, development of key talking points, and establishment of follow-up actions.
Prioritize drive time according to strategic objectives while safeguarding uninterrupted focus periods.
Handle confidential communications with the utmost discretion and ensure all information remains strictly private.
The role involves managing communications and facilitating coordination across various departments to ensure seamless operations and alignment with organizational objectives. Key responsibilities include developing and implementing communication strategies, maintaining clear and consistent messaging, and fostering collaboration between teams. The position requires strong interpersonal skills, proficiency in written and verbal communication, and the ability to multitask in a fast-paced environment. Additionally, the ideal candidate should have experience in project coordination, stakeholder management, and proficiency with communication tools and platforms.
Skilled professionals are tasked with composing polished and articulate emails, memos, and presentations to represent the founders effectively.
Acting as the principal point of contact between the founders and both internal and external stakeholders, this role is responsible for maintaining timely, professional, and precise communication at all times.
Ensure that all pending tasks and action items are actively monitored and promptly followed up with the relevant teams to guarantee timely completion.
We are seeking an experienced professional to drive Operational Excellence within our organization, ensuring streamlined processes, enhanced efficiency, and sustained performance improvements. The ideal candidate will possess a proven track record in implementing best practices, optimizing workflows, and fostering a culture of continuous improvement. Responsibilities include analyzing operational data, identifying inefficiencies, and developing strategic solutions to enhance productivity and reduce costs. Additionally, the role requires collaboration with cross-functional teams to implement process enhancements, monitor key performance indicators, and ensure alignment with organizational goals. Strong analytical, problem-solving, and leadership skills are essential, along with proficiency in data-driven decision-making and change management. A minimum of five years of relevant experience in operations, process improvement, or a related field is required, along with a degree in Business Administration, Engineering, or a related discipline.
Develop and oversee systems aimed at streamlining founders’ operational workflows, including trackers, dashboards, document management, and meeting notes.
Manage all aspects of travel coordination, spanning across various international locations.
Maintain meticulously organized records, files, and documentation across various platforms.
Deliver high-precision, time-sensitive initiatives with meticulous attention to detail and efficiency.
Providing high-level administrative and operational assistance, the Strategic Support role entails collaborating closely with senior leadership to optimize decision-making processes and enhance organizational efficiency. This position requires meticulous attention to detail, exceptional organizational capabilities, and the ability to manage complex schedules, priorities, and stakeholder communications. Responsibilities include preparing executive-level briefings, coordinating strategic initiatives, facilitating cross-departmental alignment, and ensuring adherence to key performance metrics. Candidates must demonstrate strong analytical skills, proficiency in project management tools, and a proactive approach to problem-solving, along with a minimum of five years of relevant experience in a fast-paced, executive-support environment.
Conduct in-depth background research, analyze and consolidate information, and develop concise briefing notes.
Assist in organizing and coordinating board meetings, donor engagements, investor discussions, and critical presentations to ensure seamless execution and effective communication.
Ensure strategic initiatives are diligently followed up on, preventing any critical tasks from being overlooked.
Culture, professionalism, and representation are fundamental pillars of our organization’s identity and daily operations. We seek individuals who embody these values through their conduct, communication, and commitment to upholding our standards. Candidates must demonstrate a strong alignment with our ethical principles, workplace etiquette, and the ability to reflect our brand’s integrity in all interactions. Integrity, respect, and accountability are non-negotiable expectations, as they shape how we engage with colleagues, clients, and the broader community.
Demonstrate exceptional professionalism, maturity, and discretion in representing the founders at all times.
Exhibit a composed and solution-focused mindset consistently in all situations.
Demonstrate exceptional performance standards, unwavering reliability, and an uncompromising commitment to professional excellence.
Candidates should possess an advanced degree in a relevant discipline, supplemented by a minimum of five years of progressive work experience in a similar role. Proficiency in industry-standard software and tools is required, along with strong analytical and problem-solving abilities. Excellent communication skills, both written and verbal, are necessary to collaborate effectively with cross-functional teams. Additionally, the ability to manage multiple priorities in a fast-paced environment is essential. A proven track record of delivering results under tight deadlines will be highly valued.
A bachelor’s degree is required, while a master’s degree is highly desirable.
With a minimum of five to eight years of experience, provide executive support to C-suite leaders or senior partners within fast-paced, high-stakes environments such as top-tier consulting firms, rapidly expanding startups, or investment organizations.
Proficient in both written and verbal English communication with a high degree of fluency and clarity.
Proficiency in utilizing productivity tools, including Google Workspace, Slack, Zoom, project management platforms, and document versioning systems, is essential.
A self-motivated professional with exceptional organizational skills and the capacity to proactively address tasks while managing competing priorities autonomously.
Demonstrates sharp judgment, sound discretion, and high emotional intelligence in all professional interactions and decision-making processes.
Produces consistently high-quality deliverables while meeting stringent deadline constraints.
Preferred
You have a proven track record collaborating across international, cross-functional teams in diverse geographical locations.
A background in digital health, technology, consulting, or social impact organizations is required.
Proficient in evaluating data, consolidating insights, and providing evidence-based recommendations to facilitate informed decision-making.
Exceptional research capabilities coupled with a talent for crafting concise and impactful briefs are essential.
Driving performance and evaluating outcomes are central to this role, with key indicators of success including [insert specific metrics, e.g., “customer satisfaction scores above 90%,” “quarterly revenue growth of 15%,” or “project completion within 10% of estimated timelines”]. The position demands a data-driven mindset, where your ability to analyze trends, track progress, and implement improvements will directly influence measurable results. Additionally, you will be responsible for establishing benchmarks, monitoring KPIs, and providing actionable insights to leadership to ensure sustained growth and operational excellence. Strong analytical skills, proficiency with performance tracking tools, and a results-oriented approach are essential to meet and exceed these targets consistently.
Founders continually experience a sense of being well-informed, thoroughly prepared, and effectively supported.
Consistently meeting every deadline without exception, ensuring flawless execution of tasks and seamless communication throughout all interactions.
Delivered enhanced productivity alongside a more strategic direction for the founders.
Enhanced organizational coordination, ensured high-quality meetings, and maintained consistent follow-through throughout all departments.
Deliver professional and timely representation of founders to both internal teams and external stakeholders.
To apply, please submit your application through the designated method outlined below. Ensure that all required documentation is prepared and submitted in accordance with the specified instructions. Your application will be reviewed based on the criteria provided, and only those meeting the necessary qualifications will be considered for further evaluation.
To submit your application, kindly forward your curriculum vitae along with a concise cover letter to mdoc_recruiting@mymdoc.com.
Qualifications
BA/BSc/HND , MBA/MSc/MA
Experience Required
5 - 8 years
