Job Summary
Our client, a premium catering firm situated in Granada, excels in crafting outstanding culinary experiences tailored for corporate events, social gatherings, and private functions.
We take pride in offering bespoke service and exceptional cuisine that consistently surpasses our clients’ expectations.
We are in search of a highly organized and proactive Administrative Officer to strengthen our team.
The successful applicant will oversee daily administrative tasks, assist in catering operations, and facilitate seamless communication among the kitchen team, clients, and external vendors.
Oversee a range of critical tasks encompassing operational, strategic, and administrative functions to ensure organizational excellence. Develop and implement policies, procedures, and systems that enhance efficiency, compliance, and performance across departments. Lead cross-functional teams to achieve project objectives, fostering collaboration and accountability at every stage. Monitor key performance indicators to assess progress, identify areas for improvement, and drive continuous growth. Additionally, serve as a primary point of contact for stakeholders, maintaining transparent communication and aligning expectations with business goals.
Administrative Management involves overseeing and optimizing office operations, ensuring efficiency across all administrative functions. This role requires strong organizational skills to manage schedules, coordinate meetings, and maintain accurate records while supporting both staff and leadership. Proficiency in office software, attention to detail, and the ability to multitask in a fast-paced environment are essential. Additionally, effective communication with internal teams and external stakeholders ensures seamless workflow, while problem-solving capabilities address challenges promptly.
Ensure efficient management of daily office activities while maintaining meticulously organized filing systems for contracts, invoices, and client documentation.
Oversee the activities of all office assistants to ensure efficient operation of office tasks.
Verify the accuracy of inventory records by comparing them against the physical stock maintained in both the freezer and storage units.
Review and authorize the release of items designated for kitchen use.
Ensure the daily verification of usage and receipts to confirm accuracy and completeness.
Prepare and deliver weekly summary reports to senior management for review and decision-making purposes.
Investigate and resolve discrepancies and shortages promptly and thoroughly to ensure accurate inventory levels and operational efficiency.
Oversee all incoming and outgoing communications, such as emails, telephone interactions, and client-related questions, ensuring timely and professional responses.
Prepare quotes, proposals, and contracts tailored for catering events.
Proactively manage the procurement and distribution of essential office supplies while overseeing equipment maintenance schedules and fostering strong vendor partnerships to ensure seamless operational efficiency.
We are seeking a Client Relations & Event Coordination professional to manage and nurture client relationships while overseeing event planning and execution. The ideal candidate will have strong interpersonal skills to cultivate lasting client connections and ensure satisfaction through exceptional service. Responsibilities include coordinating all aspects of events, from initial planning to post-event follow-up, ensuring seamless execution and adherence to client expectations. The role requires meticulous organization, attention to detail, and the ability to multitask under tight deadlines. Proficiency in event management software and excellent communication skills are essential. The candidate should also possess a proven track record of successfully delivering high-quality events and maintaining strong client rapport.
Act as the main liaison for client reservations and questions.
Organize and conduct client consultations as well as arrange menu tasting sessions to ensure alignment with client preferences and culinary standards.
Maintain precise event calendars and manage logistical coordination with the kitchen team.
Conduct post-event follow-ups with clients to verify their satisfaction and collect valuable feedback.
Oversee financial operations, ensuring accurate and timely management of budgets, expenditures, and financial reporting. Develop and implement robust financial strategies to optimize resource allocation and enhance fiscal sustainability. Prepare detailed financial statements, analyze performance metrics, and provide actionable insights to support informed decision-making. Ensure compliance with regulatory standards and internal policies while maintaining meticulous records. Collaborate with senior leadership to align financial objectives with organizational goals and drive continuous improvement in financial processes.
Process, verify, and manage all incoming invoices, receipts, and payment documentation, ensuring accuracy and timely recording in the financial system. Additionally, monitor and track payment deadlines, outstanding balances, and vendor communications to maintain efficient cash flow and compliance with organizational policies.
Provide support in the development of budgets and the tracking of expenditures to ensure financial accountability and operational efficiency.
Responsible for meticulously documenting all financial transactions to ensure precise record-keeping.
Collaborate with the accounting department to ensure the timely processing of payroll and vendor disbursements.
Operations Support is responsible for ensuring seamless day-to-day functionality across departments by providing technical assistance, troubleshooting issues, and maintaining critical systems. This role involves monitoring performance metrics, resolving operational challenges, and implementing process improvements to enhance efficiency. Strong problem-solving skills and proficiency in relevant software tools are essential, along with the ability to collaborate effectively with cross-functional teams. The position demands meticulous attention to detail, adaptability to dynamic environments, and a commitment to maintaining high service standards.
Collaborate closely with vendors to ensure the punctual arrival of raw materials and supplies.
Monitor stock levels and promptly notify management of any required replenishment to prevent shortages.
We are responsible for facilitating human resources operations, with a focus on staff scheduling and leave management, ensuring efficient and compliant workforce administration.
Compile consistent reports detailing bookings, revenue, and key operational metrics to support data-driven decision-making and performance tracking.
Requirements
A Bachelor’s degree or Higher National Diploma (HND) in Business Administration, Office Management, or a closely related discipline is required.
Seeking candidates with at least three to four years of administrative experience, preferably within the hospitality or catering sectors, specifically within a restaurant setting.
Demonstrated expertise in utilizing the Microsoft Office Suite, including Word, Excel, and PowerPoint, is essential.
Residing in or near the Granada area, as well as other parts of Lagos mainland, is a requirement for this position.
Demonstrated proficiency in managing multiple tasks simultaneously while maintaining a high degree of organization.
Proven ability to convey ideas clearly and effectively through both written correspondence and spoken interactions.
Possesses expertise in organizing events and managing catering services, ensuring seamless execution and guest satisfaction.
Maintain a professional demeanor while demonstrating a strong commitment to customer service excellence.
A strong aptitude for problem-solving combined with meticulous attention to detail.
Qualified and enthusiastic applicants are encouraged to submit their applications via email to careers@elvaridah.com, with the job title clearly stated in the subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 4 years
