Role Summary
The Audit Officer will oversee the assessment and enhancement of internal control frameworks, perform both scheduled and unannounced audits across multiple locations, validate financial and operational documentation, and enforce rigorous adherence to organizational policies and regulatory obligations.
The successful applicant should demonstrate strong self-discipline, a methodical investigative mindset, and the ability to detect potential risks, inefficiencies, and areas of leakage in a dynamic retail setting.
Oversee and execute critical tasks essential to the role, ensuring alignment with organizational objectives and operational standards. Manage day-to-day activities with precision and accountability, identifying opportunities for improvement while mitigating potential risks. Collaborate cross-functionally with teams to drive project completion, foster innovation, and maintain high performance standards. Serve as a primary point of contact for stakeholders, addressing inquiries and facilitating seamless communication channels. Develop and implement strategies that enhance efficiency, productivity, and overall business impact.
Conducts comprehensive audits and evaluates internal controls to ensure adherence to regulatory standards and organizational policies, identifying areas of risk and recommending corrective actions to enhance operational efficiency and compliance.
Perform systematic internal audits covering all retail locations and corporate head office functions on a consistent basis.
Examine and evaluate internal control systems to verify their adequacy and effectiveness.
Conduct a thorough assessment to detect vulnerabilities in controls, operational inefficiencies, and potential risk exposure points.
Suggest enhancements to bolster financial and operational controls to ensure greater efficiency and compliance.
Conducting station audits serves as a fundamental responsibility, ensuring adherence to established protocols and operational standards. This core function involves systematic evaluations to verify compliance with regulatory requirements, safety guidelines, and organizational policies, thereby maintaining the integrity and efficiency of station operations.
Conduct regular and unannounced audits at fueling facilities to assess compliance with established standards.
Ensure daily verification of sales, cash collections, POS transactions, and bank lodgements.
Verify fuel sales against pump readings, tank dips, and stock records to ensure accurate reconciliation.
Maintain accurate and comprehensive records of all station transactions and supporting documents.
Examine and resolve discrepancies, shortages, and variances observed in sales or inventory data.
Inventory and Asset Verification involves systematically assessing and confirming the accuracy of stock levels, asset conditions, and documentation to ensure compliance with organizational standards and regulatory requirements. This process includes conducting physical counts, cross-referencing data with digital records, identifying discrepancies, and reporting findings to relevant stakeholders to maintain transparency and operational efficiency.
Monitor and oversee fuel inventory levels across various categories, including PMS, AGO, DPK, and lubricants, ensuring accurate tracking and auditing of stock.
Perform physical inventory counts and compare results with documented records.
Conduct thorough inspections of station assets, encompassing pumps, generators, meters, and various equipment, to ensure operational integrity and reliability.
Identify and document any instances of asset loss, theft, or improper handling to ensure accountability and safeguard organizational resources.
Enforcing compliance and ensuring adherence to established policies constitute core responsibilities. This role involves monitoring activities to confirm conformity with regulatory standards and internal guidelines. Additionally, the position requires developing, reviewing, and updating policies to align with evolving legal and organizational requirements. Effective communication of policies to stakeholders and providing guidance on compliance matters are also essential duties.
Promote adherence to established company policies, procedures, and financial controls with unwavering diligence.
Ensure all stations consistently comply with established operational guidelines.
Ensure meticulous maintenance of documentation and filing systems to uphold organizational standards.
Ensure adherence to Health, Safety, and Environment (HSE) standards as well as operational protocols at all times.
Conduct a thorough assessment of financial performance and operational efficiency to identify trends, variances, and opportunities for improvement. Analyze key financial metrics, including revenue, expenses, and profitability, while evaluating operational processes to ensure alignment with organizational goals. Provide actionable insights and strategic recommendations to enhance financial health and operational effectiveness.
Your responsibilities include analyzing station reports on a daily, weekly, and monthly basis to identify trends, operational performance, and areas requiring attention.
Examine revenue trends, assess cost patterns, and evaluate operational variances to identify key insights and opportunities for improvement.
Monitor cash flow activities and promptly detect any anomalies or discrepancies.
Accurately report financial and operational data to maintain integrity and compliance with established standards.
Compiling and maintaining accurate reports and documentation represents a critical aspect of this role, ensuring all processes and outcomes are meticulously recorded and readily accessible. You will be responsible for preparing detailed documentation that adheres to organizational standards and regulatory requirements, facilitating seamless communication and accountability across teams.
Draft comprehensive audit reports that systematically document key findings, assess associated risks, and provide actionable recommendations.
Prepare and deliver audit reports to management in a timely fashion.
Ensure meticulous preparation and maintenance of accurate audit records and supporting documentation for future reference and examination.
Conduct follow-up activities to verify the implementation of corrective measures arising from audit recommendations.
Fraud Detection and Risk Management: You will be tasked with identifying and mitigating potential fraudulent activities while overseeing comprehensive risk assessment strategies to safeguard organizational assets and ensure compliance with regulatory standards. This role demands a keen analytical mindset, attention to detail, and proficiency in utilizing advanced fraud detection tools and methodologies to analyze transactional data, detect anomalies, and implement proactive measures to reduce financial and operational risks. Strong problem-solving abilities and a deep understanding of risk management frameworks will be essential to effectively address emerging threats and maintain the integrity of our systems.
Detect potential instances of fraud, leakage, and financial inaccuracies, ensuring adherence to regulatory standards and safeguarding organizational assets through rigorous scrutiny of financial records and transactions.
Examine questionable financial activities and deviations from standard operational procedures to identify potential risks or fraudulent behavior.
Assist leadership in implementing measures to prevent fraudulent activities and mitigate potential risks.
Willingness to work weekends and holidays as needed is essential. Applicants must possess a high school diploma or equivalent. Proficiency in Microsoft Office Suite, particularly Excel, is required. A valid driver’s license and reliable transportation are mandatory. Prior experience in customer service or administrative roles is preferred. Strong organizational skills and attention to detail are necessary. Ability to multitask and meet deadlines is crucial. Capable of lifting up to 25 pounds and standing for extended periods is required. Flexibility to adapt to changing priorities is important. Teamwork and collaboration are integral to success in this role.
Education:
A minimum of an HND or Bachelor’s Degree in Accounting or Finance is required.
Seeking an experienced professional with a proven track record in the relevant field. Candidates must possess a minimum of five years of hands-on experience, along with specialized skills in key areas such as project management, data analysis, or strategic planning. The ideal applicant will have demonstrated expertise in leading cross-functional teams, implementing innovative solutions, and driving measurable business outcomes. Fluency in industry-specific tools and methodologies is essential, as is a strong ability to adapt to evolving market demands. A commitment to continuous learning and professional development is also required.
Possesses a decade to fifteen years of professional experience in auditing, internal control, or financial inspection positions.
Proficiency in oil and gas retail environments, such as filling stations, FMCG sectors, or multi-branch operational frameworks, is highly advantageous.
Must reside within 50 miles of the office location or be willing to relocate, with relocation assistance available for eligible candidates.
Applicants are required to either be based in IMO State or UGA (Anam bra) or demonstrate a willingness to relocate to one of these designated areas.
Skills and Abilities: Demonstrated proficiency in strategic planning, problem-solving, and analytical reasoning is essential. Candidates should possess strong communication skills, both written and verbal, to effectively engage with stakeholders at all levels. Exceptional organizational abilities and meticulous attention to detail are required to manage multiple priorities efficiently. Familiarity with industry-specific software, tools, or methodologies is advantageous. Leadership qualities, including the capacity to inspire and guide teams, are highly valued. A commitment to continuous learning and adaptability in dynamic environments is expected.
Proficient in analytical reasoning and investigative techniques, with a keen ability to dissect complex information and identify key insights. Demonstrates meticulous attention to detail and a systematic approach to problem-solving, ensuring thorough and accurate assessments. Experienced in evaluating data, trends, and patterns to derive meaningful conclusions and support informed decision-making.
Demonstrates meticulous attention to detail and a strong commitment to precision in all tasks undertaken.
Proficiency in auditing methodologies and internal control frameworks is essential.
Possesses a solid grasp of cash management and inventory systems, ensuring efficient tracking and control of financial assets and stock levels. Demonstrates proficiency in optimizing liquidity and maintaining accurate inventory records to support operational and financial objectives. Applies knowledge of best practices in these areas to enhance decision-making and streamline processes.
Proven aptitude for analyzing financial and operational information to extract meaningful insights. Skilled in evaluating data trends, identifying key performance metrics, and drawing actionable conclusions to support strategic decision-making.
Possesses exceptional ability to prepare comprehensive reports and maintain meticulous documentation.
Demonstrates strong skills in Microsoft Excel and foundational accounting software, with the ability to efficiently manage data, perform calculations, and generate accurate financial reports.
Demonstrating unwavering integrity, maintaining strict confidentiality, and upholding rigorous ethical standards are essential qualities for this role.
Proven capability to operate autonomously while maintaining a high frequency of travel to various stations.
Effective communication and the ability to build strong interpersonal relationships are essential for this role.
Preferred Attributes:
Demonstrates a steadfast commitment to responsibility and ethical conduct in all professional endeavors, ensuring reliability and adherence to established standards.
Proficient in identifying fraudulent activities and operational bottlenecks with a keen analytical approach.
Maintains a balanced and consistent approach to ensuring adherence with regulatory requirements, combining firmness with fairness in enforcement actions.
Adapts effectively to high-pressure environments while consistently delivering results within established deadlines.
Capable of performing field audits and conducting unannounced inspections with diligence and adaptability.
Submit your application materials directly through our established online application portal.
Qualified and motivated candidates are invited to submit their curriculum vitae to recruitment@coiscostancosoil.com.ng or coiscorecruitment@gmail.com, with the email subject line clearly marked as “Audit Officer Application.”
Qualifications
BA/BSc/HND
Experience Required
10 - 15 years
