Role Summary
The Audit Officer will conduct comprehensive assessments of internal control frameworks to identify areas for enhancement and will perform both scheduled and unannounced audits at various locations. Additionally, the incumbent will meticulously review financial documentation and operational procedures to verify accuracy and adherence to established protocols. The role entails ensuring full compliance with organizational policies and all relevant regulatory mandates.
The successful applicant should demonstrate exceptional self-discipline, a meticulous and analytical mindset, and the ability to detect risks, inefficiencies, and operational gaps in a high-pressure retail setting.
Oversee and execute a comprehensive range of duties encompassing strategic planning, team leadership, and operational efficiency to drive organizational success. Deliver consistent performance in managing projects, ensuring compliance with policies, and maintaining high standards across all functions. Collaborate with cross-functional teams to align objectives, foster innovation, and optimize workflows. Monitor progress through data-driven insights, adjust strategies as needed, and report outcomes to stakeholders with clarity and precision. Uphold accountability for results while cultivating a culture of continuous improvement and professional development within the team.
Conduct comprehensive evaluations of internal controls and audit functions to ensure adherence to regulatory standards and organizational policies. Develop and implement robust control frameworks aimed at mitigating risks and enhancing operational efficiency. Perform risk assessments to identify vulnerabilities and recommend corrective measures to strengthen governance and compliance. Collaborate with cross-functional teams to assess process effectiveness and verify the accuracy of financial and operational data. Maintain meticulous documentation of findings and track remediation efforts to ensure sustained improvements. Stay current with industry best practices and regulatory changes to continuously refine audit methodologies and control procedures.
Perform systematic internal audits consistently across all retail locations and head office functions.
Evaluate internal control systems to confirm they are adequately designed and operating effectively.
Assess and evaluate control deficiencies, operational inefficiencies, and areas of risk exposure.
Suggest enhancements to bolster financial and operational oversight mechanisms to ensure robust governance and efficiency.
Conducting comprehensive station audits represents a fundamental operational responsibility, ensuring adherence to established protocols and standards. This core function involves systematic evaluations of station performance, operational efficiency, and compliance with regulatory requirements to maintain consistency and quality across all locations. Audits serve as a critical mechanism for identifying areas of improvement, mitigating risks, and fostering a culture of continuous operational excellence.
Conduct both scheduled and unannounced inspections at fueling locations.
Ensure daily verification of sales data, cash receipts, point-of-sale transactions, and bank deposits.
Responsibilities include aligning fuel sales data with pump readings, tank dips, and inventory records to ensure accuracy and compliance.
Maintain accurate records and supporting documentation for all station transactions.
Examine and resolve inconsistencies, deficits, and deviations in sales data or inventory levels.
Inventory and asset verification involves meticulously tracking and confirming the presence, condition, and location of all company assets and inventory items to ensure accuracy in records and compliance with established policies. This role requires attention to detail, strong organizational skills, and the ability to conduct thorough physical audits, reconcile discrepancies, and report findings to management to support informed decision-making and operational efficiency.
Oversee and verify the accuracy of fuel inventory levels, including PMS, AGO, DPK, lubricants, and other related products, to ensure precise tracking and management.
Perform physical inventory counts and ensure accurate reconciliation with documented records.
Ensure the operational integrity of all station assets, such as pumps, generators, meters, and related equipment, through thorough verification and inspection.
Identify and document any discrepancies, unauthorized removals, or improper handling of organizational assets, ensuring all incidents are promptly reported to appropriate authorities for further investigation.
Enforcing policies and ensuring adherence to regulatory requirements are integral responsibilities of this role. You will be tasked with monitoring compliance across various business operations to identify potential risks and implement corrective measures. Additionally, you will develop, review, and update internal policies to align with evolving regulatory standards and organizational objectives. Strong analytical skills and meticulous attention to detail are essential to interpret complex compliance frameworks and provide actionable recommendations. Proficiency in relevant regulatory knowledge and the ability to communicate findings clearly to stakeholders at all levels are also required.
Maintain full adherence to organizational policies, established procedures, and financial control frameworks.
Ensure strict compliance with established operational protocols at every station.
Maintain accurate documentation and organized filing systems to ensure compliance and accessibility.
Ensure strict adherence to Health, Safety, and Environmental (HSE) standards and operational protocols.
Conduct a thorough assessment of financial performance and operational efficiency to ensure alignment with strategic objectives and regulatory standards. Analyze key financial metrics, expenditure patterns, and cost-saving opportunities while evaluating operational workflows to identify inefficiencies or bottlenecks. Prepare detailed reports highlighting financial trends, variances, and actionable recommendations to enhance profitability and streamline processes. Collaborate with cross-functional teams to implement corrective measures and monitor their impact, ensuring continuous improvement in financial health and operational effectiveness.
Prepare daily, weekly, and monthly station reports for comprehensive review and analysis.
Examine revenue trajectories, cost behaviors, and operational discrepancies to identify key insights and inform strategic decision-making.
Monitor cash flow activities and detect any anomalies or discrepancies within the transactions.
Ensure the precise recording and reporting of financial and operational information.
Overseeing the preparation and maintenance of accurate reports and thorough documentation is a key responsibility. This involves compiling data, ensuring compliance with established standards, and verifying the precision of all records. Strong attention to detail and proficiency in relevant software tools are essential to fulfill these duties effectively.
Compile comprehensive audit reports that document key findings, outline associated risks, and propose actionable recommendations.
Prepare and deliver detailed audit reports to management in a timely manner to ensure transparency and facilitate informed decision-making processes.
Ensure accurate and comprehensive audit records and supporting documentation are maintained for future reference and review.
Conduct follow-ups to verify the implementation of audit recommendations and ensure corrective actions are executed as required.
Fraud Detection & Risk Management: Responsibilities include identifying, analyzing, and mitigating fraudulent activities, as well as assessing and managing associated risks. This involves monitoring transactions, detecting anomalies, and implementing robust controls to prevent financial losses. Additionally, the role requires developing and maintaining risk management frameworks, conducting investigations, and ensuring compliance with regulatory standards. Strong analytical skills, proficiency in risk assessment tools, and a keen eye for detail are essential, along with the ability to communicate findings effectively to stakeholders and implement corrective actions promptly.
Review financial records and transactions to detect any irregularities, inconsistencies, or discrepancies that may indicate fraudulent activities, financial leaks, or misstated financial information.
Examine questionable transactions and operational anomalies to identify potential risks or discrepancies.
Assist leadership teams in implementing initiatives aimed at fraud prevention while also enhancing risk mitigation strategies.
Requirements
Education: Applicants must possess a bachelor’s degree in a related field from an accredited institution, or an equivalent combination of education and work experience demonstrating the requisite knowledge and skills.
A Bachelor’s Degree or Higher National Diploma (HND) in Accounting or Finance is required for this position.
Experienced professionals with a proven track record in the field are sought after for this opportunity. Candidates should possess a minimum of [X] years of relevant experience in [specific industry/function], demonstrating expertise in [key skills or areas]. Familiarity with [specific tools, methodologies, or systems] is essential, along with a strong understanding of [industry standards or regulations]. Ideal applicants will have successfully managed [specific projects, teams, or initiatives] and contributed to [measurable outcomes or achievements].
With a minimum of a decade to 15 years of hands-on experience in auditing, internal control frameworks, or financial inspection functions, the ideal candidate will have demonstrated expertise in these areas.
Proficiency in oil & gas retail operations, FMCG, or multi-branch management is highly beneficial.
Seeking candidates who meet the geographic criteria for this role, with a preference for individuals based in or willing to relocate to the designated area.
Applicants must currently reside in IMO State or UGA (Anam bra) or be prepared to relocate to one of these locations.
Requirements & Qualifications: Demonstrated expertise in the specified domain, with proven proficiency in essential technical and soft skills. Strong problem-solving capabilities and analytical thinking are essential to effectively address challenges. Exceptional communication skills, both written and verbal, are required to articulate ideas clearly and collaborate efficiently with stakeholders. Proficiency in relevant methodologies, tools, and frameworks is mandatory, alongside a commitment to continuous learning and professional development.
Analytical and investigative capabilities of a high standard are essential.
Attention to detail and precision are essential for this role, ensuring meticulous execution of tasks while maintaining high standards of quality and reliability throughout all responsibilities.
Demonstrates a robust understanding of auditing methodologies and internal control frameworks.
A solid grasp of cash management and inventory systems is required.
Proficient in analyzing and deriving insights from financial and operational data to inform strategic decision-making and operational improvements.
Possesses exceptional proficiency in creating detailed reports and maintaining thorough documentation, ensuring accuracy and clarity in all written materials.
Demonstrated expertise in utilizing Microsoft Excel and foundational accounting software is essential.
Integrity, confidentiality, and ethical discipline are essential qualities for this role. Candidates must uphold the highest standards of honesty, discretion, and moral conduct in all professional interactions. These principles ensure the protection of sensitive information, the maintenance of trust, and adherence to legal and organizational guidelines. Demonstrating unwavering commitment to these values is critical for success in this position.
Demonstrated capacity for autonomous work execution and a willingness to undertake regular travel to various stations.
Effective verbal and written communication abilities along with a talent for building positive professional relationships are essential.
Preferred Qualifications: Candidates possessing the following attributes will be strongly considered: proven experience in [specific field], a track record of exceeding performance targets, and the ability to work independently with minimal supervision. Ideal candidates will demonstrate exceptional problem-solving skills, a collaborative mindset, and a passion for continuous learning and professional growth. Strong communication abilities, both written and verbal, are essential for effectively engaging with stakeholders and conveying complex information clearly. Additionally, experience in [relevant industry or tool] and proficiency in [specific software/technique] are highly valued.
Demonstrates unwavering commitment to accountability and upholds the highest standards of professionalism in all responsibilities.
Proficient in identifying fraudulent activities and operational inefficiencies is essential.
Maintains a rigorous yet equitable standard in overseeing and enforcing compliance measures.
Demonstrates exceptional capacity to perform effectively in high-pressure environments while consistently fulfilling critical deadlines.
Capable of performing field audits and conducting unannounced inspections as required.
We invite applicants to submit their materials through our established application method. This process involves following the outlined steps to ensure a complete and timely submission. Please adhere to the provided instructions to avoid any delays in processing your application.
Interested and eligible applicants are encouraged to submit their curriculum vitae to recruitment@coiscostancosoil.com.ng or coiscorecruitment@gmail.com, ensuring the email subject line reads “Audit Officer Application.”
Qualifications
BA/BSc/HND
Experience Required
10 - 15 years
