Monday through Friday is the standard schedule for this role, with the expectation of occasional weekend availability as needed.
We offer a schedule with flexible working hours to accommodate your availability and preferences.
Required gender for this role is exclusively female. Applicants must be female to meet the job criteria.
Job Summary
We are in search of a meticulously organized, discreet, and proactive Personal Assistant to deliver comprehensive executive and personal support to the CEO. The preferred candidate will possess substantial experience supporting C-level executives, overseeing intricate schedules, handling sensitive information, and coordinating both professional and personal matters with unwavering professionalism.
Oversee a range of critical duties, including managing project timelines, coordinating team efforts, delivering reports on progress, ensuring strict adherence to quality standards, and addressing any obstacles that arise during execution. Additionally, the role requires fostering collaboration among departments, conducting regular performance evaluations, maintaining compliance with company policies, and identifying opportunities for process improvements.
The role involves overseeing executive scheduling and calendar management with precision and efficiency. Responsibilities include coordinating meetings, appointments, and travel arrangements while ensuring alignment with strategic objectives. Strong organizational skills, attention to detail, and the ability to prioritize tasks are essential. Proficiency in calendar management tools and executive support systems is required. The position demands discretion, adaptability, and the capacity to manage high-pressure situations with professionalism. Prior experience in a similar capacity within a corporate or executive setting is preferred.
Coordinate the CEO’s professional and personal calendar, ensuring all meetings, events, appointments, and travel arrangements are efficiently organized and managed.
Coordinate domestic and international travel logistics, encompassing flight bookings, hotel reservations, ground transportation, and visa acquisition.
Compile and finalize meeting briefs, agendas, and supporting documents in advance of scheduled engagements.
When appropriate, serve as the CEO’s delegate in meetings, offering insightful assessments of the results.
Effective oversight of all internal and external communications is essential to ensure strategic alignment and brand consistency. This role involves developing and executing communication plans, managing messaging across various channels, and maintaining strong relationships with stakeholders. Responsibilities include drafting press releases, coordinating media inquiries, and monitoring organizational reputation. Proficiency in communication tools and platforms, along with exceptional writing and interpersonal skills, is required. A background in public relations, marketing, or a related field is preferred, and experience in crisis management is a valuable asset.
Oversee and organize incoming emails, calls, and correspondence, ensuring timely attention and prioritization based on urgency and importance.
Craft professional replies and oversee communications as the CEO’s representative.
Respond to incoming calls, manage the scheduling of follow-up conversations, and route high-priority issues to the appropriate personnel for prompt attention.
Ensure all external communications meet professional and corporate standards.
We are seeking a skilled Task & Project Coordinator to manage and oversee various projects and tasks to ensure timely completion and adherence to established standards. The ideal candidate will facilitate communication between team members and stakeholders, track progress, and address any issues that may arise during project execution. Responsibilities include organizing project documentation, coordinating meetings, and maintaining accurate records of project milestones and deliverables. Proficiency in project management tools, exceptional organizational skills, and the ability to work under tight deadlines are essential. A strong understanding of project lifecycle phases and methodologies is required, along with excellent communication and problem-solving abilities.
Monitor critical tasks, initiatives, and directives across multiple business units.
Maintain regular communication with stakeholders to verify that all tasks are completed within the designated timeframes.
Develop and update status reports while managing executive task dashboards to ensure accurate and timely tracking of progress and priorities.
We provide comprehensive assistance to individuals and families, ensuring their well-being and addressing their unique needs through tailored support services. This role requires strong interpersonal skills to foster trust and collaboration with clients, as well as the ability to assess situations accurately and respond with empathy. Responsibilities include conducting assessments, developing customized care plans, offering emotional and practical support, and connecting clients with community resources. The ideal candidate should possess excellent communication abilities, cultural competency, and a commitment to advocating for vulnerable populations.
Organize and manage family schedules, appointments, school functions, and personal commitments to ensure efficient time allocation and adherence to plans.
Manage household-related matters including maintenance, service providers, and administrative tasks.
Responsible for managing personal bill payments, subscription services, and all banking transactions.
Investment and financial governance encompass the strategic monitoring and management of financial activities and investments to ensure alignment with organizational objectives, regulatory requirements, and risk management frameworks. This role involves overseeing financial performance, analyzing investment portfolios, and implementing policies to optimize returns while mitigating potential risks. Key responsibilities include conducting thorough financial audits, ensuring compliance with accounting standards, and providing actionable insights to senior leadership for informed decision-making. Additionally, the position requires collaboration with cross-functional teams to align financial strategies with broader business goals, fostering sustainable growth and profitability.
Track and update records pertaining to investment portfolios and business interests.
Collaborate with financial advisors, accountants, legal representatives, and other professional service providers to ensure seamless communication and coordination.
Analyze financial reports to identify critical issues that demand executive-level consideration and resolution.
Seeking a highly organized and detail-oriented professional to join our team as a [Job Title]. The ideal candidate must possess a bachelor’s degree in a relevant field and have a minimum of [X] years of experience in [specific industry or role]. Proficiency in [specific software, tools, or systems] is required, and strong communication and problem-solving skills are essential. Responsibilities include managing [specific tasks or projects], coordinating with cross-functional teams, and ensuring all deadlines are met. Familiarity with [industry-specific regulations, standards, or practices] is a plus.
A bachelor’s degree in Business Administration or an equivalent field is required.
A minimum of five years of professional experience as a Personal Assistant or Executive Assistant, with a proven track record of supporting senior-level executives, is required.
Accomplished track record in the oversight of intricate executive and personal calendars.
Proficient in both verbal and written communication, demonstrating refined business etiquette.
Demonstrates a robust understanding of financial principles and the discretion to manage confidential financial data with integrity.
Maintains the highest standards of discretion, integrity, and confidentiality at all times.
Demonstrates strong command of Microsoft Office Suite and other productivity-enhancing tools.
Demonstrated proficiency in organizing tasks efficiently, managing multiple priorities simultaneously, and resolving challenges effectively.
Applications are welcome from suitably qualified candidates who should submit their CVs via email to whipsmartrecruitment@gmail.com, with the subject line formatted as “Personal Assistant Leak.”
Qualifications
BA/BSc/HND
Experience Required
5 years
