Monday through Friday is the standard work schedule, with occasional weekend availability required.
We offer a flexible work schedule to accommodate individual preferences.
Female candidates are preferred for this role.
Job Summary
We are in search of a meticulously organized, tactful, and proactive Personal Assistant to deliver comprehensive executive and personal support to the CEO. The preferred candidate will possess substantial experience in assisting C-level executives, overseeing intricate schedules, safeguarding confidential information, and coordinating both professional and personal activities with the highest level of professionalism.
Oversee and execute essential duties to ensure seamless operations and strategic alignment with organizational goals by implementing key initiatives, managing cross-functional projects, and fostering collaboration across teams to drive performance excellence. Develop and maintain policies, procedures, and best practices to optimize workflow efficiency while ensuring compliance with industry regulations and internal standards. Lead and mentor high-performing teams through clear goal-setting, performance evaluations, and professional development opportunities to maximize productivity and engagement. Analyze data and metrics to identify trends, mitigate risks, and implement data-driven decisions that enhance operational effectiveness and business growth. Serve as a liaison between senior leadership and staff to facilitate transparent communication, align priorities, and resolve complex challenges proactively.
Responsible for overseeing and maintaining executive calendars with precision, this role involves coordinating meetings, appointments, and travel arrangements while ensuring alignment with organizational priorities. Duties include managing complex schedules, prioritizing requests, and acting as a liaison between executives and stakeholders to facilitate seamless operations. Strong organizational skills, discretion, and the ability to anticipate needs are essential, along with proficiency in calendar management tools and exceptional communication abilities.
Oversee the CEO’s professional and private calendar, coordinating meetings, engagements, appointments, and travel arrangements with precision and efficiency.
Oversee the planning and execution of both domestic and international travel logistics, encompassing flight bookings, accommodation arrangements, ground transportation, and visa procurement.
Develop comprehensive meeting briefs, agendas, and supplementary documents prior to scheduled engagements to ensure thorough preparation and alignment among participants.
When deemed necessary, serve as the CEO’s delegate in meetings and contribute insights regarding the results and follow-up actions.
Effective communication management involves developing and executing strategies to share information clearly and consistently across various channels. This role requires strong interpersonal skills to build relationships with stakeholders and ensure alignment with organizational objectives. Responsibilities include crafting messages, managing media relations, overseeing internal communications, and monitoring feedback to enhance engagement. Proficiency in written and verbal communication, along with the ability to adapt messaging for diverse audiences, is essential. Familiarity with digital communication tools and crisis communication protocols is also required.
Oversee and rank incoming emails, calls, and correspondence based on urgency and importance.
Craft formal replies and oversee correspondence on behalf of the Chief Executive Officer.
Professionally screen incoming calls, manage callback schedules, and escalate high-priority issues with discretion when necessary.
Guarantee that all external communications adhere to established professional and corporate guidelines.
Task and project coordination involves meticulously organizing, tracking, and overseeing various initiatives to ensure timely and efficient completion. This role requires strong attention to detail, exceptional organizational skills, and the ability to manage multiple priorities simultaneously. Responsibilities include setting clear objectives, delegating tasks to appropriate team members, monitoring progress, and resolving any obstacles that may arise. Effective communication and collaboration with stakeholders are essential to align goals and maintain transparency throughout the project lifecycle. Proficiency in project management tools and methodologies is often required to streamline workflows and enhance productivity.
Monitor critical tasks, initiatives, and directives spanning multiple business units.
Proactively coordinate with stakeholders to verify that all assigned tasks are finalized within the established deadlines.
Develop and update status reports while administering executive task dashboards to ensure accurate and timely tracking of progress and key metrics.
We provide compassionate support services to individuals and families navigating various life challenges, ensuring they receive the necessary resources and assistance to enhance their well-being and stability. These services are designed to address diverse needs, including emotional, financial, and practical concerns, through personalized care plans. Candidates must demonstrate a strong commitment to empathy, active listening, and problem-solving, along with relevant experience in social work, counseling, or a related field. Responsibilities include conducting assessments, coordinating care, advocating for clients, and collaborating with community organizations to foster long-term solutions.
Oversee the organization of family calendars, ensuring alignment with appointments, school commitments, and personal obligations.
Oversee all domestic operations such as property upkeep, coordination with service providers, and handling administrative duties.
Manage personal financial obligations, including bill payments, recurring subscriptions, and banking transactions.
You will oversee investment strategies and financial operations to ensure alignment with organizational objectives. This role involves monitoring financial performance, managing investment portfolios, and ensuring compliance with regulatory standards. Additionally, you will analyze market trends, assess risk factors, and provide strategic recommendations to optimize financial outcomes. Strong analytical skills, proficiency in financial modeling, and experience with investment frameworks are essential. A deep understanding of financial markets and regulatory requirements is also required.
Oversee and ensure the accurate documentation and upkeep of investment portfolios and business interests.
Build strong professional relationships with financial advisors, accountants, legal representatives, and other key service providers to ensure seamless collaboration and effective communication across all relevant parties.
Analyze financial reports to pinpoint critical concerns necessitating executive-level scrutiny, ensuring timely and informed decision-making at the highest levels of leadership.
The ideal candidate must possess a bachelor’s degree in a relevant field, such as engineering, computer science, or mathematics, and demonstrate at least five years of professional experience in a similar role. Proficiency in data analysis, project management, and technical writing is essential, along with strong communication skills to collaborate effectively with cross-functional teams. Familiarity with industry-standard software, tools, and methodologies is required, and prior experience in a leadership or mentorship capacity is highly desirable. Additionally, the position demands the ability to adapt to evolving technologies and business needs while maintaining a results-driven approach.
A bachelor’s degree in Business Administration or an equivalent discipline is required.
A minimum of five years of professional experience is required in the capacity of a Personal Assistant or Executive Assistant, with a focus on supporting senior-level executives.
Accomplished in overseeing intricate executive and personal calendars with precision and efficiency.
Possesses exceptional verbal and written communication abilities, coupled with refined business etiquette standards.
Demonstrated proficiency in financial literacy along with the capacity to manage confidential financial data with discretion and integrity.
Maintains a high standard of discretion, integrity, and confidentiality at all times.
Demonstrated expertise in utilizing Microsoft Office Suite and other productivity-enhancing tools is essential.
Exceptional ability to prioritize tasks, manage multiple projects simultaneously, and develop innovative solutions to challenges.
Candidates who meet the qualifications and express interest are invited to submit their CVs via email to whipsmartrecruitment@gmail.com, with the subject line clearly marked as “Personal Assistant Leak.”
Qualifications
BA/BSc/HND
Experience Required
5 years
