ROLE SUMMARY
The Reconciliation Officer ensures the accurate reconciliation of purchase orders, invoices, delivery records, credit notes, and payments from supermarkets, distributors, and other trade partners. This position maintains precise transaction records, addresses discrepancies without delay, and monitors outstanding payments to support strong cash flow management and reliable financial reporting.
Oversee and execute all facets of the role, ensuring adherence to established protocols and standards. Manage a wide range of duties, including but not limited to strategic planning, team leadership, and cross-functional collaboration. Serve as a primary point of contact for stakeholders, addressing inquiries and facilitating transparent communication at all levels. Monitor performance metrics to drive continuous improvement, while maintaining compliance with regulatory and organizational requirements. Facilitate training and professional development initiatives to enhance team capabilities and ensure alignment with company objectives.
Reconcile purchase orders issued by supermarkets with those from distributors, verifying their alignment with invoices, delivery documentation, and payment records.
Ensure every customer delivery is accurately invoiced and appropriately recorded in the accounting system.
Match incoming payments to corresponding outstanding invoices and customer accounts to ensure accurate reconciliation and proper financial tracking.
Investigating and resolving discrepancies in purchase orders, invoices, deliveries, deductions, returns, and payments is a key responsibility of this role.
Diligently track unpaid invoices and proactively pursue late payments from supermarkets, distributors, and commercial clients.
Prepare and distribute customer account statements as needed to ensure clear and timely communication of financial information.
Ensure the precision of reconciliation schedules and all associated supporting documentation.
Handle unresolved payment disputes and long-outstanding debts by escalating them to management for resolution.
Compile and present weekly and monthly reconciliation reports as well as accounts receivable summaries, ensuring accuracy and timeliness in all deliverables.
The ideal candidate must possess the following qualifications: a bachelor’s degree in a relevant field, such as computer science or engineering; minimum three years of professional experience in a related role; proficiency in programming languages like Python, Java, or C++; strong analytical and problem-solving skills; ability to work independently and collaboratively in a team environment; excellent communication skills, both written and verbal; familiarity with agile methodologies; and a commitment to continuous learning and professional development.
A bachelor’s degree in Accounting, Banking & Finance, or Business Administration is required.
The ideal candidate must be under the age of 30.
You must have successfully completed the National Youth Service Corps (NYC) program.
Seeking candidates with 1–2 years of relevant experience in reconciliation, accounts receivable, finance, accounting, or a comparable field.
A thorough grasp of purchase orders, invoices, account statements, and payment reconciliation is essential.
Skilled in utilizing Microsoft Excel and Google Sheets with a high degree of proficiency.
Demonstrates exceptional proficiency in analytical reasoning, numerical analysis, and complex problem-solving.
High precision and meticulousness are essential, ensuring all tasks are executed with meticulous care and accuracy.
Maintains meticulous records and delivers comprehensive reports with precision and clarity.
Exceptional interpersonal abilities and diligence in follow-through are essential.
Proven capability to oversee a diverse portfolio of accounts while ensuring timely submission of required reports.
Qualifications
BA/BSc/HND
Experience Required
1 - 2 years
