Job Summary
To ensure seamless company operations and effective project execution, the Admin Officer will oversee the meticulous management of inventory, logistics, and operational processes with professionalism and efficiency.
Overseeing the primary functions and obligations of the position, this role entails leading key initiatives, managing critical projects, and ensuring alignment with organizational objectives. Responsibilities include directing team efforts, implementing strategic plans, and monitoring performance metrics to drive operational excellence. Additionally, the position requires collaborating with cross-functional departments, fostering a culture of accountability, and upholding compliance with established policies and regulations. The ideal candidate will possess strong leadership capabilities, exceptional problem-solving skills, and a proven track record in delivering measurable results within a dynamic environment.
Overseeing the systematic management of the company’s inventory and assets—including accessories, appliances, cases, costumes, equipment, furniture, furnishings, hardware, instruments, merchandise, props, software, technology, vehicles, wardrobe, and more—this role ensures real-time tracking of distribution, location, condition, maintenance, and utilization. The position is also responsible for maintaining optimal stock levels to support seamless store operations and the effective execution of all projects across the business.
Maintaining accurate records and reports is essential, which involves cataloguing new inventory, efficiently managing data within a database, and regularly preparing precise reports for management—including interim reports when necessary.
Overseeing the strategic planning and execution of both international and domestic logistics operations for the company.
Collaborating seamlessly with cross-functional teams, this role ensures comprehensive support for project logistics, spanning from initial proposal through execution, evaluation, and post-delivery follow-up—delivered punctually and within financial constraints. Responsibilities encompass facilitating communication with suppliers and external stakeholders to manage transportation logistics, accommodation arrangements, subsistence provisions, personnel scheduling, and cargo movements. Additionally, the position oversees the freight, shipment, and timely delivery of inventory, goods, and essential equipment.
Responsibilities include coordinating logistics operations such as transportation, accommodation, catering, shipments, and deliveries via air, sea, or ground transport, as well as maintaining communication with internal teams and external stakeholders.
Serving as the primary point of contact, you will coordinate with suppliers—such as hotels, caterers, airlines, and travel agents—throughout the entire project lifecycle and into follow-up phases, ensuring seamless execution and timely reporting.
Overseeing the comprehensive monitoring of the scheduling and logistics for individuals, equipment, materials, and freight, ensuring their efficient transit from point of origin to final destination within established timeframes.
Responsible for overseeing and managing office information systems, utilities, and resources—such as diesel, gas, water, electricity, waste disposal, generators, vehicles, miscellaneous supplies, and premises—to consistently meet the company’s operational demands. This entails anticipating requirements, supervising usage, and tracking maintenance and service records through established systems and documentation.
Handles ticket bookings, manages expatriate quotas, prepares visas, and oversees office purchases, in addition to overseeing the complete immigration processes for the company’s expatriates and international guests.
General:
Constantly communicating with all stakeholders to keep them updated, including attending meetings and preparing regular reports for the management team.
To ensure the delivery of an exceptional service experience at all times, performing all essential duties as required.
Seeking a highly skilled professional who meets the following qualifications and possesses the necessary competencies and expertise. Requirements include a relevant degree or certification in the field, along with a minimum of [X] years of hands-on experience in [specific industry/role]. Proficiency in [specific software/tools] is essential, as is a strong understanding of [key concepts or methodologies]. The ideal candidate will demonstrate exceptional problem-solving abilities, excellent communication skills, and the capacity to work both independently and collaboratively within a team. Additionally, familiarity with [specific regulations/standards] and the ability to adapt to evolving industry trends are highly desirable.
A graduate degree or equivalent qualification in Administration, Mass Communications, or a minimum of three years of hands-on experience in travel, logistics, inventory management, operations, or office administration is required.
Proficient in utilizing Microsoft Office applications with a focus on Word, Excel, PowerPoint, and Outlook.
Proficient user of database and financial software solutions, including Excel, Sage, and QuickBooks, with demonstrated experience in their application.
Proficient in utilizing internet platforms, email systems, and Google applications effectively and efficiently.
Proficient understanding of the Nigerian entertainment sector, including its dynamics, trends, and key players.
We are seeking a candidate with a versatile skill set and a proactive mindset, capable of demonstrating exceptional adaptability in dynamic environments. The ideal applicant should exhibit strong analytical reasoning, effective communication skills, and a collaborative approach to problem-solving. Additionally, they must possess a keen attention to detail, a commitment to meeting deadlines, and the capacity to work both independently and as part of a team. Prior experience in a similar role and proficiency in relevant tools or methodologies are highly desirable.
A highly organized, proactive, and resourceful professional who demonstrates strong assertiveness and creativity.
A highly collaborative professional who thrives in team-oriented environments and demonstrates strong initiative with minimal oversight.
Remains composed and diplomatic in high-pressure situations with ease.
Capable of effectively organizing and prioritizing tasks to consistently meet deadlines and accomplish objectives while demonstrating accountability for personal work and decisions.
Capable of operating securely within confidential settings, ensuring the protection of sensitive information while consistently displaying tact and diplomacy in all interactions.
Capable of exercising independent judgment and making timely, informed decisions, whether routine or pivotal to business operations, as circumstances demand.
Demonstrates exceptional verbal communication skills and maintains polished telephone etiquette.
Capable of consistently performing tasks with meticulous precision and unwavering attention to detail throughout all responsibilities.
Capable of effectively collaborating with personnel across all organizational levels, including internal teams and external stakeholders.
Capable of fostering strong professional relationships with colleagues and external stakeholders alike.
Highly proficient in managing multiple tasks and priorities with precision and efficiency. Demonstrates a keen ability to structure workflows, maintain meticulous attention to detail, and coordinate activities seamlessly to meet deadlines.
Maintains a consistently professional demeanor and polished appearance, coupled with exceptional interpersonal skills and a calm, balanced temperament at all times.
Capable of remaining composed and effective amidst tight deadlines, sudden demands, and frequent disruptions.
Individuals passionate about the Fintech, hospitality, and logistics sectors in Nigeria are strongly encouraged to apply. A deep enthusiasm for these dynamic industries is essential to thrive in this role. Demonstrated engagement with the evolving trends and opportunities within these fields is highly valued. Candidates seeking to contribute to these vibrant sectors should find this opportunity particularly compelling.
What we can offer you
We foster a culture that places our employees at the forefront, emphasizing their holistic well-being. Our organization is designed as a collaborative space where every individual’s perspective holds significance, and all contributions are valued equally. Mutual respect and support are cornerstones of our environment, with team members consistently looking out for one another. Fundamentally, we uphold the principle that our greatest strength lies in our shared humanity.
We foster a culture of continuous learning and professional development through structured knowledge-sharing initiatives, targeted training programs, and frequent internal technical seminars.
You will enjoy a competitive salary, comprehensive pension and health insurance coverage, employee stock options, an annual bonus, and additional benefits.
Candidates should anticipate a structured hiring process that outlines each stage of recruitment. This typically begins with an initial screening of applications, followed by one or more interviews, and may include assessments or practical evaluations to assess qualifications and fit. The process is designed to ensure a thorough review of each applicant’s background, skills, and alignment with the role’s requirements.
A brief initial telephone conversation with the Recruiter will be conducted.
An interview will be conducted with the Hiring Manager to assess your qualifications and fit for the role, ensuring alignment with the team’s objectives and expectations.
An executive team member will conduct the interview.
To apply, please follow the specified application method outlined below. Ensure all required documentation and materials are submitted in accordance with the outlined procedures. Should you require further clarification regarding the submission process, do not hesitate to reach out to the designated contact for assistance.
To initiate your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND
Experience Required
3 years
