General Objective
The Finance Manager (FM) collaborates with the Field Coordinator and Finance Coordinator to uphold robust financial management for the base, ensuring adherence to PUB policies and procedures, donor requirements, and all relevant national and local regulations.
Oversee and execute a diverse range of duties and obligations, ensuring alignment with organizational objectives and operational standards. Undertake key assignments with precision, adhering to established protocols and maintaining high levels of efficiency. Collaborate with cross-functional teams to drive project completion, address challenges, and optimize processes where necessary. Monitor progress, evaluate outcomes, and implement improvements to enhance productivity and performance metrics. Serve as a primary point of contact for stakeholders, facilitating clear communication and fostering productive relationships. Maintain meticulous records, documentation, and compliance with regulatory and internal guidelines to uphold accountability and transparency.
Oversee and lead a cohesive team to ensure optimal performance and goal attainment. Develop and implement strategies that foster collaboration, motivation, and professional growth among team members. Monitor progress, address challenges, and provide constructive feedback to enhance productivity and engagement.
Assist in overseeing the recruitment process for team members directly reporting to the individual.
The incumbent will provide guidance and assistance to team members reporting directly to them, ensuring the effective execution of their assigned responsibilities.
Deliver comprehensive training sessions to the finance team while enhancing their skill sets and professional capabilities.
Supervise the team to ensure strict adherence to the PUB’s Internal Staff Regulation at all times.
Resolve any disputes that may arise within the bases team, ensuring alignment and collaboration.
Foster strong collaboration and cohesion within the team to enhance productivity and morale.
Every six months, the individual will perform evaluations for all team members under their guidance.
Develop and structure the finance team’s workflow to guarantee efficient task completion and consistent, high-quality outcomes.
Evaluate team member performance consistently and offer ongoing guidance and mentorship to foster professional development.
Assess the training and development requirements to foster the ongoing professional advancement of team members.
Facilitate seamless communication and collaboration between the base finance team and other departments to ensure alignment and efficiency.
Foster a supportive, respectful, and collaborative workplace culture.
Ensure adherence to PUB policies, procedures, and the established code of conduct across the team.
Oversee staff leave scheduling and attendance tracking to ensure accurate and efficient management of personnel records.
Financial Management: Responsible for overseeing the organization’s financial operations, ensuring accurate financial reporting, and maintaining compliance with regulatory standards. Develops and implements financial policies, procedures, and controls to safeguard company assets and optimize financial performance. Prepares and analyzes financial statements, budgets, and forecasts to support strategic decision-making. Manages cash flow, investments, and risk assessment to ensure liquidity and long-term financial stability. Collaborates with senior leadership to align financial strategies with overall business objectives and drives continuous improvement in financial processes.
Ensure accurate deployment and utilization of financial, accounting, and budget management tools and procedures, encompassing accounting records, SAGA, budget monitoring (FFU), OF, LSU, budget forecasts, cash projections, cash handling, and cash security measures.
Offer expert technical assistance and direction to the base finance team regarding financial procedures and tools.
Collaboratively with the Finance Coordinator, design and enhance financial management tools and reporting systems to ensure precision and efficiency.
In collaboration with the HR department, confirm the precision of payroll-related financial information and facilitate the prompt processing of payroll payments.
Ensure vendor payments and disbursements are accurately tracked and processed, while collaborating with logistics and other relevant departments to reconcile vendor accounts.
Conduct a thorough examination of financial documents and transactions to verify adherence to PUB procedures and donor stipulations.
Perform systematic financial assessments and implement robust controls to proactively detect and address potential financial risks.
Assist in executing donor financial compliance mandates and audit recommendations effectively.
Overseeing financial resources effectively, ensuring that all expenditures align with established budgets and that resources are allocated judiciously to meet organizational goals. This includes monitoring budget performance, identifying variances, and implementing corrective actions when necessary to maintain financial discipline and accountability across all projects and departments.
The incumbent will conduct budget tracking, oversight, and analytical review tasks for the Field Coordinator, ensuring accurate and timely financial management at the foundational level.
Analyze expenditures and maintain diligent budget tracking to support cost optimization efforts.
Attend monthly budget monitoring meetings to analyze discrepancies, flag potential risks, and recommend corrective measures to the Field Coordinator and respective budget holders at each base.
Collaborate with Program Managers and relevant support departments within the OF and LSU to maintain precise expenditure forecasts for the base.
Ensure that field commitments are updated promptly in the Financial Follow-Up (FFU) system in accordance with approved purchase requests and purchase orders.
Regularly update the allocation table in coordination with the HR and Logistics departments to maintain accurate records.
Monitor budget utilization trends and promptly notify management of any risks related to excessive or insufficient spending.
Support the development and modification of budget forecasts as necessary for budget amendments.
Ensure that expenses are accurately assigned to the appropriate projects, budget categories, lines, cost centers, or accounting codes.
Assist in the grant closure procedures by verifying that all financial obligations and disbursements are precisely recorded and reported.
Offer strategic budgetary advice and assistance to program and support teams operating at the base level.
Overseeing financial operations and ensuring accurate record-keeping are central to this role in Accounting Management. Monitoring budgets, reconciling accounts, and preparing financial statements fall within the scope of responsibilities. Compliance with regulatory standards and internal policies must be maintained at all times. Strong analytical skills, proficiency in accounting software, and meticulous attention to detail are essential qualifications for this position.
Maintain financial and accounting records in accordance with PUB procedures and donor specifications to ensure compliance.
Ensure all accounting entries are recorded with precision and adhere to established internal rules and procedures, then submit them to the Deputy Finance Coordinator in alignment with the agreed-upon schedule.
Ensure accurate reconciliation of all casebooks at the assigned base, promptly investigating and resolving any discrepancies that arise.
Oversee the Base Finance Officer to ensure accurate maintenance and regular updates of the base casebooks.
Ensure the accurate supervision of all bookkeeping operations across the base while maintaining verifiable documentation to support cash balances and bank account records at all times.
Ensure that all accounting documents are fully completed, appropriately authorized, and securely archived and filed in compliance with PUB established procedures.
Conduct systematic reconciliations of bank accounts, cash balances, and outstanding advances to ensure accuracy and alignment with financial records.
On a weekly basis, you will examine the accounting entries to ensure their accuracy, completeness, and adherence to proper budget allocation before finalizing the base accounting records.
Ensure all monthly accounting closures are finalized punctually in adherence to predetermined deadlines.
Ensure prompt justification and clearance of outstanding advances through diligent monitoring.
Provide assistance in compiling and organizing accounting documents and schedules, and serve as the primary point of contact for both internal and external audits.
Ensure adherence to PUB accounting procedures, donor regulations, and applicable local statutory requirements.
Analyze financial records to detect discrepancies and recommend corrective measures to the Deputy Finance Coordinator.
Oversee financial transactions to ensure optimal liquidity, maintain accurate cash flow forecasting, and manage daily banking operations efficiently. Implement and monitor cash control procedures to safeguard assets, reconcile accounts, and mitigate financial risks. Prepare comprehensive cash management reports for stakeholders, ensuring adherence to organizational policies and regulatory standards. Collaborate with accounting teams to integrate cash management strategies with broader financial planning initiatives.
Prepare bi-weekly cash forecasts for the Finance Coordinator, utilizing budget forecasts, procurement plans, and operational requirements to ensure accurate financial projections.
Collaborate closely with the Finance Coordinator to track cash flow, oversee fund transfers, and manage disbursements to the base.
Responsible for overseeing and confirming weekly and monthly cash counts, while maintaining accurate documentation and reconciliation processes.
Secure and appropriately safeguard all cash assets maintained at the base.
Ensure that cash balances are actively monitored to maintain adequate liquidity for operational needs.
Ensure adherence to cash handling and management protocols for Puts, as well as compliance with established internal control standards.
Ensure that every cash transaction is duly authorized, appropriately documented, and accurately recorded.
Oversee cash advances diligently, verifying prompt justification and clearance of any outstanding balances to maintain financial compliance and accuracy.
Verify that cash balances are reconciled promptly with accounting records and casebooks.
Please notify the Field Coordinator and Finance Coordinator without delay of any discrepancies, losses, or irregularities involving cash.
Implement strategies to mitigate cash-related risks and enhance internal control frameworks.
We provide training to non-finance colleagues to ensure proper utilization of cash advances and effective cash management practices.
Archiving Management: You will be responsible for overseeing the systematic organization, storage, and retrieval of records and information to ensure compliance with regulatory standards and operational efficiency. Your duties will include maintaining accurate inventory records, implementing retention schedules, and ensuring the integrity and security of archived materials. Additionally, you will collaborate with cross-functional teams to streamline archiving processes and provide guidance on best practices for records management.
All financial, accounting, payroll, banking, procurement, and contractual documents must be systematically archived in strict adherence to PUB procedures and donor mandates, ensuring compliance and accessibility.
Monitor and verify that the base maintains comprehensive and current electronic financial records within the shared drive system, performing periodic audits to confirm the prompt upload, precision, and sufficiency of supporting documentation.
Verify that all supporting documents are fully prepared, appropriately authorized, and submitted within the designated timeframe.
Oversee the foundational archiving operations and instruct finance personnel on established archiving standards and protocols.
Guarantee the protection, privacy, and availability of archived documents at all times.
An organized archive inventory must be consistently updated, and a reliable document tracking system must be diligently maintained.
The retrieval of archived documents needed for audits, donor verifications, management reviews, and external inspections will be managed.
Maintain adherence to donor retention requirements and national legal obligations throughout all archiving practices.
Prepare and maintain monthly accounting records and associated documentation in compliance with established archival protocols and submission timelines.
Notify the Field Coordinator and Finance Coordinator promptly of any documentation that is missing, incomplete, or fails to meet compliance standards, and ensure corrective actions are pursued with diligence.
Internal Communication responsibilities include disseminating critical updates, fostering transparent dialogue, and ensuring alignment across all departments. This role requires strong interpersonal skills to bridge communication gaps, facilitate team collaboration, and maintain clear, consistent messaging throughout the organization. The ideal candidate will champion effective communication strategies, address employee concerns promptly, and enhance engagement through targeted initiatives. Proficiency in modern communication tools and platforms is essential to streamline information flow and support leadership in driving organizational success.
Facilitate transparent and efficient exchange of financial data among all departments at the foundational level to support collaborative decision-making.
Foster robust communication and seamless collaboration between the Base Finance Department and other organizational units.
Notify the Field Coordinator and Finance Coordinator promptly regarding any technical issues, concerns, or operational challenges encountered.
Engage proactively in base coordination and management meetings by delivering financial updates and offering strategic recommendations.
Communicate pertinent financial procedures, guidelines, and updates to the appropriate staff members.
Deliver expert financial guidance and assistance to program and support departments as needed.
Provide essential financial data to support foundational decision-making and operational planning processes.
Significant financial risks, compliance issues, or irregularities should be promptly communicated to both the Field Coordinator and the Finance Coordinator for further evaluation and resolution.
Maintain consistent correspondence with the headquarters finance team to guarantee the prompt collection and distribution of financial data.
Conduct biweekly gatherings with core finance team personnel to ensure alignment on financial objectives and operational updates.
The Department prioritizes strategic initiatives aimed at enhancing operational efficiency and achieving organizational objectives. Key focus areas include fostering innovation, optimizing resource allocation, and ensuring alignment with overarching business goals. By emphasizing continuous improvement and data-driven decision-making, the Department seeks to drive sustainable growth and maintain a competitive edge in the industry. Additionally, it is committed to upholding high standards of compliance, risk management, and stakeholder engagement to support long-term success.
Updated Offs and LFS of the base must be submitted to Coordination promptly.
Ensure the preparation and prompt delivery of precise, comprehensive monthly financial reports to the Coordination team.
A thorough understanding of [specific skills or tools] is essential. Applicants must possess [X years] of relevant experience in [industry/field]. Proficiency in [specific software, languages, or methodologies] is required. Strong problem-solving abilities and attention to detail are critical. Candidates should exhibit excellent communication skills and the capacity to work both independently and collaboratively. A [specific degree or certification], if applicable, is mandatory. Prior experience in [specific task or role] is highly preferred. Familiarity with [industry standards or regulations] is also required.
Fluency in English is required, with proficiency in Hausa considered advantageous.
A master’s degree in finance, accounting, or an MBA with a specialization in finance, along with ICAN certification, is required for this position.
A minimum of five years of relevant work experience in comparable roles within international non-governmental organizations (NGOs) or non-governmental organizations (NGOs) is required.
Analytical proficiency and strong writing ability are essential, along with demonstrated management capabilities and a proven aptitude for team leadership.
Proficiency in Microsoft Office applications, particularly Word and Outlook, is essential, along with advanced expertise in Excel.
Other:
Skilled in drafting reports and contracts with precision and clarity, ensuring accuracy and compliance with relevant standards.
A solid understanding of financial regulations and operational procedures employed by key institutional donors, such as ECHO and UN agencies, is essential.
Possesses a comprehensive understanding of key humanitarian organizations and their operational frameworks. Familiarity with the roles, mandates, and coordination mechanisms of major humanitarian actors, including UN agencies, NGOs, and international organizations, is essential.
Proven leadership and instructional expertise are essential, requiring a strong command of management principles and teaching methodologies to effectively guide teams and facilitate learning experiences.
Exceptional interpersonal and negotiation abilities are essential to navigate relationships effectively, particularly in challenging or high-stakes scenarios.
We oversee a diverse portfolio spanning property, equipment, and financial holdings, ensuring optimal utilization and return on investment. This role demands meticulous attention to detail, robust analytical capabilities, and a proactive approach to risk management and asset valuation. Key responsibilities include monitoring performance metrics, conducting regular audits, and collaborating with cross-functional teams to align asset strategies with organizational goals. The ideal candidate will possess strong financial acumen, proficiency in asset management software, and a track record of driving efficiency improvements across asset lifecycles.
Interests:
Deeply committed to assisting individuals facing challenges, with a strong desire to make a meaningful difference in their lives.
Demonstrates a solid grasp of the local political landscape and its dynamics.
Experienced candidates must possess a diverse skill set that transcends traditional boundaries. The ideal applicant will demonstrate proficiency in multiple disciplines, showcasing adaptability and versatility in tackling complex challenges. Strong problem-solving abilities, effective communication, and collaborative teamwork are essential traits for success in this role. Additionally, the candidate should exhibit a keen attention to detail, a proactive mindset, and the capacity to learn and apply new concepts rapidly. Familiarity with industry-specific tools and methodologies is highly desirable, along with a commitment to continuous professional development.
Demonstrates a high degree of organization with meticulous attention to detail and the ability to manage multiple tasks efficiently while maintaining clear and structured priorities.
Individuals with a background in conflict resolution and diplomacy bring valuable expertise in navigating complex interpersonal or organizational challenges. Their experience equips them with the ability to mediate disputes, foster constructive dialogue, and implement strategies that promote mutual understanding among conflicting parties. Such professionals often excel in high-pressure environments where effective communication and negotiation skills are essential for achieving sustainable resolutions.
Aptitude for evaluating processes and recommending enhancements to optimize efficiency and effectiveness.
Proficient in proactively addressing challenges that arise in routine tasks, demonstrating the ability to act decisively and independently when resolving obstacles.
Capable of adjusting priorities dynamically in response to evolving circumstances within a mission or the broader organizational context.
Dedicated, impartial, and highly self-directed, this position demands a driven individual capable of independent problem-solving.
Capable of maintaining composure and productivity amidst demanding circumstances and high-pressure situations.
Qualifications
BA/BSc/HND
