Responsible for executing key responsibilities aimed at achieving organizational objectives, this position oversees critical operations, ensures adherence to established policies, and fosters collaboration across departments to enhance efficiency and productivity. The role demands proficiency in strategic planning, problem-solving, and decision-making, alongside exceptional communication and leadership abilities. Candidates must possess the requisite qualifications, relevant experience, and technical expertise to fulfill the outlined duties effectively, while maintaining a commitment to innovation and continuous improvement.
Execute or oversee all logistics, procurement, and information and communication technology operations within the base and related projects in strict adherence to INTERS OS standards and protocols, ensuring materials, infrastructure, and vehicles are consistently maintained in optimal operational condition.
Oversee and coordinate logistics and supply support operations, ensuring meticulous planning and execution to facilitate seamless base and project activities.
Responsibilities include overseeing daily operations to ensure efficiency and alignment with organizational goals, managing a team of professionals to optimize performance and productivity, and developing strategic plans to drive growth and innovation. The role requires collaborating with cross-functional departments to streamline processes, implementing performance metrics to evaluate progress, and ensuring compliance with industry regulations and company policies. Additionally, the position involves analyzing financial data to inform decision-making, fostering a culture of accountability and continuous improvement, and representing the organization in external partnerships and stakeholder engagements. Strong leadership, analytical, and communication skills are essential, along with the ability to adapt to evolving business challenges and priorities.
Logistics Information Management encompasses the strategic oversight and optimization of data systems to streamline supply chain operations, ensuring accurate tracking, timely reporting, and efficient resource allocation. This role demands proficiency in data analytics, enterprise resource planning (ERP) software, and inventory management tools to enhance operational transparency and decision-making. Responsibilities include maintaining real-time data integrity, analyzing performance metrics, and implementing process improvements to reduce inefficiencies. Candidates must possess strong analytical skills, attention to detail, and the ability to collaborate across departments to align logistics strategies with broader organizational goals. Experience with logistics software platforms and a solid understanding of regulatory compliance are essential for success in this position.
Input logistics data into INTERS OS’s Logistics Management System (Intersos Management Platform – IMP and IMS for logistics warehouse) with precision and efficiency. Offer training sessions to base staff when necessary and assist in the deployment of INTERS OS Logistics software across mission sites.
Supply Chain Management and Procurement encompass the strategic oversight of goods and services flow, from sourcing and acquisition to delivery and logistics. This role involves negotiating contracts, evaluating supplier performance, and ensuring cost efficiency while mitigating risks. Professionals in this field must possess strong analytical skills, proficiency in supply chain software, and a deep understanding of market trends. Responsibilities include managing inventory levels, optimizing procurement processes, and fostering supplier relationships to enhance operational resilience. Collaboration across departments and adherence to compliance standards are essential for achieving organizational objectives.
Plan, organize, and oversee all supply operations at the base while establishing clear priorities for execution. Develop and implement the necessary tools and procedures to ensure efficient and effective supply chain management.
Conduct local procurement activities, including Requests for Quotation (RFQ) and Direct Purchases, for goods and services to meet INTERS OS and donor specifications, promptly informing the line manager of any challenges related to item quality or availability.
To ensure timely processing and verification of supplier payments, you will diligently track all outstanding amounts and obtain the required supporting documentation—such as receipts and delivery notes—from vendors. Prior to authorizing any payment, you must confirm that all original documents are on file in the coordination office.
Assist the Country Supply Manager or Country Logistics Coordinator in verifying that all procurement activities are finalized in accordance with IMP standards and that all required documentation is accurately uploaded and systematically archived within both the IMS and the finance department.
The incumbent will provide assistance to the Country Logistics Coordinator in completing the registration of all supplies—both incoming and outgoing—within the Inventory Management System (IMS). Additionally, they will ensure all required documentation is uploaded and systematically filed in the IMS to maintain accurate and accessible records.
Collaborating closely with the Country Logistics Coordinator and the Head of the Field Office, the incumbent ensures the proficient utilization of the Inventory Management System (IMS) and maintains accurate accounting of inventories.
Develop and adhere to the established Procurement Plan while collaborating closely with project personnel to execute local purchasing activities.
Submit procurement requisitions to the Country Supply Manager for ITB and tenders, or for any purchase that must be procured from external sources.
Negotiate terms with local buyers and foster strong, collaborative partnerships with suppliers to ensure mutually beneficial agreements.
Conduct thorough market evaluations and maintain the inventory of pre-qualified suppliers to ensure alignment with organizational needs.
Revise all supplier files to guarantee that every document associated with the supplier has been accurately and completely updated within the IMP system.
Collaborate to compile the monthly logistics report, ensuring its completion and submission by the third day of each month.
Responsible for overseeing and maintaining accurate inventory levels, ensuring optimal stock availability to meet operational demands, and minimizing excess or shortages through effective tracking and replenishment strategies.
Develop and execute daily operational strategies for Warehouse and Stock Management within the project or capital, ensuring strict adherence to INTERS OS standards, protocols, and procedures.
The responsibilities encompass, but are not limited to, the following tasks:
Responsible for both the physical oversight and administrative management of medical and nonmedical inventory, working closely with the Country Supply Manager and stock owners to ensure proper handling and accountability. Additionally, holds full responsibility for the warehouse, its operations, and the integrity of all stored contents.
Ensure that all essential tools and operational procedures are implemented to prevent stock outs, losses (such as expired items, damage from improper storage conditions, or temperature breaches), and surplus inventory. Conduct routine inventory assessments (including physical counts) to maintain accurate stock records and track consumption patterns. Additionally, oversee the cold chain to guarantee compliance with temperature control standards.
Ensure the integrity and accuracy of data entered into the INTERS OS Inventory Management System (IMS). Maintain responsibility for the organization and security of both digital and physical archives of administrative documents.
Verify, document, and organize incoming shipments while maintaining an extensive inventory of diverse items to support multiple projects and departments, including medical supplies, food, spare parts, tools, and equipment.
Ensure all items are meticulously organized, securely stored, and properly identified according to their specific requirements, guaranteeing cleanliness, safety, and seamless accessibility at all times.
Supervise the team by assigning tasks and responsibilities, establishing clear objectives, and ensuring each member understands their duties; provide daily oversight and evaluate the quality of their work. Develop and maintain a structured working schedule, coordinate team activities, and lead productive meetings to foster collaboration and drive project progress.
Accomplish assigned duties in alignment with the individual’s specialized expertise and the parameters outlined in the official job description.
Overseeing facilities and communications management responsibilities, this role entails ensuring the efficient operation and maintenance of physical infrastructure while facilitating seamless information flow across the organization. Key duties involve managing building systems, coordinating maintenance activities, and implementing security protocols to uphold safety and compliance standards. Additionally, the position requires supervising communication networks, handling telecommunication services, and optimizing digital platforms to support collaboration and productivity. Strong organizational skills, technical proficiency, and a commitment to operational excellence are essential for success in this position.
The office is responsible for installing and maintaining fully operational office spaces and guesthouses, ensuring they remain in good living condition and adhere to INTERS OS’ minimum standards and brand identity guidelines. Additionally, the role involves implementing established safety and security protocols while conducting regular inspection visits to evaluate facility rehabilitation requirements.
The IT and Communications infrastructure and equipment across all facilities must be properly maintained to support INTERS OS software platforms and align with established policies and procedures. This ensures seamless, continuous communication between the capital, projects, bases, and headquarters, as well as effective management of the bases. Additionally, the incumbent is responsible for ensuring all mission staff receive adequate training on the use of available communications equipment, including satellite phones, HF/VHF radios, and computers.
Asset Management involves overseeing and optimizing a portfolio of assets to maximize value and align with strategic objectives. This role requires analyzing market trends, evaluating asset performance, and implementing strategies to enhance returns while mitigating risks. The position demands proficiency in financial modeling, data analysis, and reporting, along with strong communication skills to convey insights to stakeholders. Responsibilities include conducting due diligence, tracking asset performance, and ensuring compliance with regulatory standards. A bachelor’s degree in finance, economics, or a related field, along with relevant certifications such as CFA or CAIA, is typically required, and prior experience in asset management or investment analysis is highly preferred.
We facilitate the procurement, utilization, and upkeep of IT assets, office and project equipment, and communication tools, ensuring that all base assets registered in IMP are properly documented, assigned unique INTERS OS asset numbers, tagged, and recorded in compliance with established asset management policies and procedures.
Provide assistance to the CLC/IT Officer in finalizing the asset inventory report upon project completion and ensure seamless asset transition to designated locations in coordination with the Programs department.
Conduct quarterly evaluations of fixed assets to ensure ongoing accuracy and compliance.
Effectively oversee and optimize transportation operations to ensure efficient movement of goods and materials. Develop and implement strategic logistics plans to minimize costs while maintaining high service levels. Coordinate with carriers, suppliers, and internal teams to streamline scheduling, routing, and delivery processes. Monitor performance metrics, such as on-time delivery rates and freight expenses, to identify areas for improvement. Ensure compliance with all regulatory requirements and safety standards throughout the transportation network. Leverage data analytics and technology solutions to enhance visibility and decision-making in supply chain operations.
Ensure strict adherence to INTERS OS’ Fleet Management model, movement security protocols, and the guidelines outlined in the Brand Identity Manual across all operations. Verify that all vehicles undergo regular inspections and maintenance checks while remaining fully insured and compliant with all tax obligations.
Ensure that field logistics staff maintain accurate records of fuel consumption, vehicle logbooks, maintenance logs, oil logs, and other fleet-related formats and templates. Verify that logistics personnel properly document vehicle details, including lease agreements, insurance coverage, and mechanical inspection records.
Plan and oversee vehicle movements, meticulously tracking each trip to maintain accurate records while rigorously enforcing security protocols throughout all operations.
Monitor monthly generator fuel consumption data to ensure accurate tracking. Review and maintain the generator logbook, maintenance log, and oil log meticulously. Compile and submit a comprehensive monthly generator fuel consumption report to stakeholders by the 3rd of each month, ensuring thoroughness and timeliness in reporting.
Overseeing human resources operations, this role involves managing recruitment, employee relations, performance evaluations, benefits administration, and compliance with labor laws. It requires strong interpersonal skills, problem-solving abilities, and expertise in HR policies and practices. Additionally, the position demands proficiency in HR information systems, effective communication, and a commitment to fostering a positive workplace culture. Experience in talent development, conflict resolution, and strategic workforce planning is preferred.
The incumbent is tasked with overseeing the work of contractors and the assigned team, ensuring adherence to established protocols and project objectives.
Oversee temporary workforce activities to ensure efficient execution of assigned tasks, maintaining productivity and adherence to safety protocols while providing guidance and support to casual laborers throughout their assignments.
We seek a seasoned professional with expertise in security applications to safeguard digital and physical assets. The ideal candidate will possess a robust background in security frameworks, risk assessment, and incident response, ensuring comprehensive protection against evolving threats. Responsibilities include designing and implementing robust security measures, conducting regular vulnerability assessments, and maintaining compliance with industry standards and regulations. Additionally, the role demands proficiency in security tools and technologies, strong analytical skills, and the ability to collaborate effectively with cross-functional teams to mitigate risks and enhance organizational security posture.
Oversee the implementation of technical measures outlined in the project risk reduction policy, encompassing transport, communication, protection, and identification protocols. Develop and refine security policies and guidelines, ensuring alignment with the evacuation and contingency plans. Conduct routine oversight of security rule enforcement and promptly escalate any identified issues or challenges to the CLC and the Head of Field Office for resolution.
The Base Logistics Officer is tasked with establishing and maintaining an optimal environment to ensure the secure exchange of information.
Seeking a motivated individual to fill a key role, this position mandates a minimum of five years of relevant experience in the field, along with a bachelor’s degree in a related discipline. Candidates must demonstrate strong analytical skills, proficiency in industry-standard software, and the ability to collaborate effectively within cross-functional teams. Responsibilities include conducting thorough research, preparing detailed reports, and presenting findings to stakeholders. The ideal candidate will exhibit exceptional problem-solving capabilities, adaptability to evolving challenges, and a commitment to continuous professional development.
Education and Professional Experience:
A bachelor’s degree or higher in a relevant field is required, along with a minimum of five years of professional experience in a similar role. Candidates should possess demonstrated expertise in project management, strategic planning, and leadership within a corporate or organizational environment. Fluency in industry-specific tools, software, or methodologies is essential, as is the ability to analyze complex data sets and derive actionable insights. Prior experience in cross-functional collaboration and stakeholder engagement is highly desirable. Professional certifications or advanced training in a specialized domain may be advantageous.
Tertiary education and formal technical qualifications are essential requirements for this role.
Additional certifications relevant to the field would be advantageous.
We seek candidates with a minimum of three years of practical experience in logistics and/or supply chain operations.
Proficiency in logistics systems and software, coupled with prior engagement with other non-governmental organizations (NGOs), is highly advantageous.
Mission language proficiency is mandatory. Fluency in the local working language is strongly preferred.
Proficiency in fundamental computer applications, including Microsoft Word, Excel, and internet navigation, is required. Additionally, candidates must possess practical experience with radio equipment operation.
Service orientation
Behavioral flexibility is essential for adapting to changing priorities and requirements in dynamic work environments. This role demands the ability to adjust approaches, manage shifting deadlines, and maintain productivity amid evolving circumstances. Candidates must demonstrate resilience, problem-solving skills, and a proactive mindset to navigate challenges effectively. Strong communication and collaboration capabilities are also vital for aligning with team objectives and stakeholder expectations. Additionally, the position requires openness to feedback and continuous learning to enhance performance and contribute to organizational growth.
Achieving excellence in outcomes and maintaining a strong focus on quality are essential priorities for this role. A steadfast commitment to delivering high-caliber results and upholding rigorous standards will be critical to success. This position demands meticulous attention to detail and an unwavering dedication to ensuring that all deliverables meet or exceed established benchmarks.
Highly effective collaboration and strong teamwork abilities are essential for this position. Applicants must demonstrate a proven capacity to work cohesively within diverse groups while maintaining open communication and mutual respect. The role requires active participation in team-based projects, where adaptability, reliability, and a willingness to support colleagues are crucial. Candidates should exhibit a proactive approach to problem-solving, ensuring alignment with team objectives and fostering an inclusive work environment. Strong interpersonal skills and the ability to build trust with peers are also necessary to contribute to collective success.
Managing stress effectively is crucial for maintaining productivity and well-being in a fast-paced work environment. This role requires the ability to identify stressors, implement coping strategies, and foster resilience. Responsibilities include recognizing signs of stress in oneself and others, developing personalized plans to mitigate pressure, and promoting a balanced work-life dynamic. Proficiency in mindfulness techniques, time-management skills, and open communication is essential, as is the capacity to remain composed under pressure. Prior experience in workplace wellness initiatives or mental health support is advantageous.
We uphold the fundamental values and operational standards set forth by INTERS OS, demonstrating an unwavering dedication to their guiding principles.
Proficient in utilizing technical tools, systems, and methodologies is essential for this role. Strong proficiency in software development, data analysis, or engineering principles is required, depending on the specific position. Candidates must demonstrate expertise in relevant programming languages, frameworks, and technologies. Additionally, familiarity with industry-standard software, databases, and automation tools is critical. Problem-solving abilities and a commitment to continuous learning are also vital for staying current with technological advancements.
Maintains a high standard of integrity and demonstrates a thorough comprehension of procurement ethics.
Demonstrates strong planning and organizational capabilities along with the capacity to consistently meet established deadlines.
Qualifications
BA/BSc/HND
Experience Required
3 years
