Job Summary
We are in search of a meticulous and proactive Procurement Officer to oversee local and international sourcing initiatives, cultivate strong supplier relationships, coordinate procurement strategies, and handle import/export documentation.
The preferred applicant should demonstrate exceptional analytical abilities, negotiation expertise, and proficiency in financial management, alongside practical experience in procurement operations within a manufacturing, logistics, trading, or supply chain setting.
This position demands a skilled professional capable of making cost-efficient purchasing decisions, maintaining regulatory adherence, overseeing supplier performance, and facilitating streamlined procurement operations in alignment with organizational goals.
Oversee and execute core duties encompassing strategic planning, operational management, and cross-functional collaboration to drive organizational objectives. Develop and implement comprehensive policies, procedures, and performance metrics to enhance efficiency, productivity, and compliance. Lead and mentor a high-performing team, fostering a culture of accountability, innovation, and continuous improvement. Ensure seamless communication and alignment between departments to optimize workflows and achieve key performance indicators. Analyze data, identify trends, and propose actionable solutions to address challenges and capitalize on opportunities. Monitor budgetary allocations, resource utilization, and financial performance to maintain fiscal responsibility and sustainability.
Responsible for overseeing the procurement process and managing supplier relationships, ensuring the acquisition of goods and services at optimal costs while maintaining quality standards. This role involves negotiating contracts, evaluating supplier performance, and mitigating risks associated with supply chain disruptions. Additionally, the position requires collaboration with cross-functional teams to align procurement strategies with organizational objectives and foster long-term partnerships with key suppliers.
Source both local and international suppliers to acquire goods, raw materials, equipment, and services as needed.
Identify, assess, and integrate dependable suppliers by evaluating their quality, cost-effectiveness, delivery reliability, and adherence to compliance regulations.
Gather pricing proposals from vendors, evaluate supplier alternatives, and propose procurement strategies that optimize cost efficiency.
To secure the most advantageous agreements, engage in strategic discussions regarding pricing structures, contractual terms, payment schedules, and delivery timelines.
Construct and sustain a comprehensive supplier database while cultivating and nurturing strategic supplier partnerships to ensure operational excellence and supply chain reliability.
We are seeking a highly organized professional to oversee the seamless coordination of import and export operations. The successful candidate will manage the logistics of shipping goods across international borders, ensuring compliance with customs regulations and trade laws. Responsibilities include coordinating with freight forwarders, customs brokers, and shipping lines to facilitate timely deliveries, negotiating favorable terms with vendors, and maintaining accurate documentation for all transactions. Additionally, the role requires a keen attention to detail to verify shipping records, track shipments, and resolve any discrepancies that may arise. Proficiency in logistics software and familiarity with global trade compliance are essential, as is strong communication skills to liaise effectively with internal teams and external partners. A minimum of three years of experience in import/export coordination, along with relevant certifications such as CCS or CES, is preferred.
Oversee the management of procurement processes specifically for international import and export operations.
Prepare and manage import and export documentation, ensuring all necessary paperwork is accurately completed and processed in accordance with regulatory requirements. This includes verifying shipment details, coordinating with customs authorities, and maintaining compliance with international trade laws and company policies.
A preliminary invoice issued in advance of goods or services delivery, detailing estimated costs for budgetary or customs purposes, is referred to as a pro forma invoice. This document serves as a quotation to clients, outlining projected prices, quantities, and terms before finalizing a transaction. It often includes specifications such as item descriptions, unit prices, total amounts, applicable taxes, and shipping details. Pro forma invoices are commonly utilized in international trade to facilitate customs clearance, secure import permits, or assist buyers in obtaining necessary funding or approvals. While not a legally binding financial document, it provides clarity for both parties regarding the anticipated transaction scope and financial obligations.
A Commercial Invoice is a critical document used in international trade, detailing the transaction between a seller and a buyer. It includes essential information such as the description, quantity, and value of goods, as well as shipping details, payment terms, and applicable taxes or duties. This document serves as a basis for customs clearance, compliance with trade regulations, and the assessment of import duties. Accuracy in preparation is vital to prevent delays, penalties, or disputes in cross-border transactions.
Responsible for preparing and maintaining detailed packing lists, ensuring all required items are accurately documented and organized for dispatch. Must verify contents against shipment orders to confirm completeness and correctness. Requires attention to detail and proficiency in inventory management systems. Collaborates with warehouse and logistics teams to coordinate packing schedules and resolve discrepancies. Familiarity with shipping regulations and packaging standards is preferred.
Prepare and verify Bills of Lading in compliance with shipping regulations and company protocols to ensure accurate documentation of cargo details, quantities, and destinations. Review freight documents to confirm compliance with contractual obligations and regulatory standards, including proper classification and handling instructions. Collaborate with shipping departments, customs brokers, and freight forwarders to resolve discrepancies and validate shipment accuracy. Ensure timely submission of Bills of Lading to relevant stakeholders, maintaining meticulous records for auditing and tracking purposes.
Issued to validate the international origin of goods, Certificates of Origin serve as crucial documentation in global trade. These certificates, often mandated by customs authorities, attest to the country where the goods were manufactured or produced. Typically required for customs clearance, they help determine applicable duties and ensure compliance with trade agreements. Businesses must accurately complete and submit these certificates to facilitate smooth import and export processes.
Form M Documentation entails the preparation, review, and submission of Form M, a critical customs document used to declare the value, classification, and origin of imported goods to regulatory authorities. This role requires meticulous attention to detail to ensure accuracy in data entry, adherence to trade regulations, and compliance with customs laws. Responsibilities include verifying import documentation, resolving discrepancies, and collaborating with cross-functional teams such as logistics, procurement, and finance to streamline clearance processes. Proficiency in customs software, strong analytical skills, and familiarity with international trade agreements are essential qualifications for this position.
Acquire SO NCAP certification and any other relevant credentials to ensure compliance with applicable regulatory standards. These certifications are essential for validating product conformity and facilitating international trade operations.
Collaborate with freight forwarders, customs agents, shipping companies, and regulatory bodies to ensure prompt cargo clearance.
Monitor shipment schedules vigilantly to verify timely arrival of products, ensuring all deliveries meet established deadlines without delay.
Financial & Cost Management: Develop, oversee, and refine financial strategies, ensuring fiscal responsibility and sustainable growth. Analyze cost structures, identify inefficiencies, and implement corrective measures to optimize expenditures. Prepare accurate financial forecasts, budgets, and variance reports, while providing actionable insights to support executive decision-making. Maintain compliance with regulatory standards and internal policies, and collaborate with cross-functional teams to align financial objectives with broader organizational goals.
Develop comprehensive procurement budgets, generate accurate forecasts, and compile detailed expenditure reports to ensure financial transparency and strategic alignment.
Evaluate procurement costs, assess exchange rate fluctuations, and examine freight charges, duties, and taxes to ensure accurate financial assessments and compliance with regulatory standards.
Oversee supplier invoice verification and coordinate with the Finance team to facilitate timely payment processing.
Analyze potential areas for cost reduction and spearhead initiatives to enhance procurement efficiency.
Compile and analyze procurement data to generate savings and cost-analysis reports for executive review.
Ensuring adherence to regulatory standards and mitigating organizational risks is a core responsibility of this role. Responsibilities include developing and implementing compliance policies, conducting risk assessments, and monitoring regulatory changes to maintain organizational integrity. The ideal candidate will possess a strong understanding of compliance frameworks, risk management principles, and relevant industry regulations, along with the ability to communicate complex requirements clearly to stakeholders.
Verify that all procurement activities adhere to established company policies as well as relevant regulatory requirements.
Ensure adherence to all specified requirements and regulations to uphold organizational standards and mitigate risks.
The Nigeria Customs Service (NCS) is tasked with overseeing and regulating customs operations across Nigeria’s borders, ensuring the efficient and lawful movement of goods. Its responsibilities include the collection of import and export duties, the prevention of smuggling activities, and the enforcement of customs laws and regulations. Additionally, the NCS is responsible for processing trade documentation, conducting inspections, and facilitating legitimate trade while mitigating illegal activities. To fulfill these duties, the service seeks candidates with strong analytical abilities, attention to detail, and a solid understanding of customs procedures. Proficiency in relevant legal frameworks and prior experience in customs or border security roles are highly advantageous.
The Central Bank of Nigeria (CBN) is responsible for formulating and implementing monetary policies, regulating and supervising financial institutions, and maintaining price stability to foster economic growth. Its duties include managing the nation’s foreign exchange reserves, overseeing payment systems, and issuing legal tender currency. Additionally, the CBN plays a pivotal role in promoting financial inclusion, supporting economic development initiatives, and ensuring compliance with banking regulations. The institution also conducts research to guide policy decisions and advises the government on economic matters to enhance overall financial stability.
The Standards Organization of Nigeria (SON) is tasked with establishing and enforcing national standards to ensure the quality, safety, and performance of products and services in Nigeria. As the national standards body, SON plays a crucial role in promoting industrial growth, facilitating fair trade, and protecting consumers through the development and implementation of standards across various sectors. The organization collaborates with government agencies, industry stakeholders, and international bodies to align Nigerian standards with global best practices, thereby enhancing competitiveness and compliance with international regulations. Additionally, SON conducts conformity assessments, market surveillance, and certification activities to verify that products meet prescribed standards before they reach the market.
The Nigerian Export Promotion Council (NEC) is tasked with enhancing the country’s export trade by providing strategic support, fostering international partnerships, and implementing policies that drive economic growth. Its responsibilities include promoting non-oil exports, facilitating market access for Nigerian products, and offering capacity-building programs for exporters. The council collaborates with government agencies, private sector stakeholders, and global organizations to strengthen Nigeria’s trade competitiveness. Additionally, it monitors export trends, conducts research, and advises policymakers on trade-related matters to ensure sustainable development in the export sector.
Regulatory bodies pertinent to the role must also be considered, in addition to other relevant agencies.
Oversee adherence to contractual obligations and quality benchmarks set by suppliers to ensure alignment with agreed-upon terms and performance expectations.
Proactively assess potential procurement risks and develop strategic measures to mitigate them.
Oversee inventory management and generate comprehensive reports to track stock levels, usage patterns, and discrepancies, ensuring accurate documentation and timely analysis for operational efficiency.
Work collaboratively with both warehouse and logistics teams to ensure inventory levels are consistently optimized for efficiency and accuracy.
Oversee inventory needs and promptly take procurement measures as required.
Monitor supplier performance and ensure adherence to delivery schedules.
Ensure meticulous management and upkeep of procurement records and supplier documentation to guarantee accuracy and compliance.
Compile monthly procurement reports and assist with both internal and external audit processes.
Requirements
Education:
A bachelor’s degree in Economics, Finance, Accounting, Business Administration, Procurement & Supply Chain Management, or a related discipline is required.
With experience in relevant fields, candidates should possess a proven track record of success and demonstrate proficiency in key industry practices. The ideal applicant will have a minimum of [X] years of hands-on experience, complemented by specialized skills in [specific areas]. Expertise in [specific tools/technologies] is highly desirable, along with a strong ability to [specific tasks or outcomes]. Additionally, familiarity with [related methodologies or frameworks] is preferred, ensuring seamless integration into the role.
A minimum of three to five years of procurement experience is required, ideally within manufacturing, logistics, import/export, trading, or supply chain settings.
Skilled in managing global sourcing initiatives, cultivating supplier relationships, and overseeing procurement processes with a track record of success.
Professional certifications, while not mandatory, present a valuable advantage for candidates.
The Chartered Institute of Procurement & Supply (CAPS) is a globally recognized professional body dedicated to advancing and promoting procurement and supply chain best practices. It offers a range of qualifications, including the globally acknowledged CAPS qualification, to enhance career prospects for procurement professionals. Additionally, CAPS provides extensive resources, networking opportunities, and industry insights through events, publications, and online platforms. Membership in CAPS signifies a commitment to ethical standards, continuous professional development, and excellence in the field of procurement and supply chain management.
Chartered Institute of Purchasing and Supply Management of Nigeria (CIP SMN) is a professional body dedicated to advancing the standards and practices of procurement and supply chain management within the country. As a member-driven organization, it plays a pivotal role in fostering excellence, innovation, and ethical conduct in the field, ensuring that practitioners adhere to globally recognized benchmarks. The institute offers a range of qualifications, continuous professional development programs, and networking opportunities to support the growth and expertise of its members. Through advocacy, research, and collaboration with industry stakeholders, CIP SMN seeks to elevate the procurement profession by promoting best practices and influencing policy decisions that enhance efficiency and sustainability in supply chain operations.
Skills and Qualifications: Candidates must possess a strong foundation in technical expertise, analytical thinking, and problem-solving abilities to excel in this role. Proficiency in relevant software tools, programming languages, or industry-specific methodologies is essential, along with effective communication skills to collaborate across teams and stakeholders. The ideal applicant demonstrates adaptability, attention to detail, and a commitment to continuous learning to stay current with evolving industry standards and best practices. Prior experience in a similar position or field is preferred, as it ensures familiarity with key responsibilities and operational demands.
Possesses extensive expertise in procurement methodologies and international trade operations.
Proficient knowledge of import/export documentation and customs regulations is essential.
Provides specialized skills in financial analysis, budget preparation, and cost management to ensure fiscal efficiency and accountability.
Proven ability in negotiation and contract administration, with a strong track record of achieving favorable outcomes.
Demonstrates exceptional analytical thinking and adept problem-solving skills.
Proficient in Microsoft Excel and ERP/Procurement Management Systems.
Proven ability to communicate effectively and manage relationships with stakeholders at all levels.
Maintaining a strong commitment to integrity, accountability, and precision is essential.
Delivers consistent performance in high-pressure situations while ensuring strict adherence to deadlines.
To initiate the application process, please utilize the designated method as outlined in the job posting. Ensure all required documents and information are submitted in accordance with the specified guidelines. Failure to adhere to the application instructions may result in delays or disqualification from consideration.
Qualified and enthusiastic candidates are encouraged to submit their curriculum vitae to irecruitglobaltalents@gmail.com, ensuring the email subject includes the specific job title, such as “Procurement Officer.”
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
