Job Purpose
Execute or oversee all logistics, supply chain, and information and communication technology operations at the base and related projects, adhering to INTERS OS standards and protocols, to ensure materials, infrastructure, and vehicles remain in optimal operational condition.
Develop, supervise, and coordinate logistics and supply support operations to guarantee seamless execution of base and project activities.
Responsible for overseeing daily operations, ensuring compliance with company policies, and maintaining high standards of efficiency and productivity. Tasked with delegating responsibilities to team members, monitoring progress, and fostering a collaborative work environment to achieve organizational goals. Requires strong leadership skills, the ability to analyze complex situations, and excellent communication to address challenges and drive performance improvements. Must ensure adherence to deadlines, budget constraints, and quality benchmarks while promoting professional development among staff.
We are seeking a skilled professional to oversee Logistics Information Management, ensuring the seamless coordination of data systems that support supply chain operations. The role involves maintaining accurate and secure databases, analyzing logistics performance metrics, and generating reports to enhance efficiency and decision-making. Candidates must possess expertise in logistics software, data analysis tools, and compliance with industry standards. Responsibilities include monitoring inventory flows, troubleshooting system issues, and collaborating with cross-functional teams to optimize information management processes. Strong analytical abilities, attention to detail, and proficiency in relevant technologies are essential for success in this position.
Input logistics data into INTERS OS Logistics software, specifically the Intersos Management Platform (IMP) and the IMS for logistics warehouse, with precision and efficiency. Deliver training to base staff when necessary and assist in the deployment of the INTERS OS Logistics software across the mission as needed.
Supply Chain Management and Procurement entail overseeing the end-to-end flow of goods and services, from sourcing and acquisition to distribution and delivery. Key responsibilities include strategically sourcing materials, negotiating contracts with suppliers, and ensuring timely procurement to meet organizational demands. Effective management of supplier relationships, inventory control, and cost optimization are also vital components of this role. Candidates should possess strong analytical skills, proficiency in procurement software, and a deep understanding of supply chain dynamics to drive efficiency and reduce operational expenses.
Plan, organize, and oversee the supply operations at the base while establishing priority levels. Develop and implement appropriate tools and procedures to ensure efficiency and effectiveness.
Execute local procurement activities, including Requests for Quotation (RFQ) and Direct Purchases, in alignment with INTERS OS and donor specifications. Promptly inform the line manager of any issues affecting the quality or availability of procured items to facilitate timely resolution.
Oversee the timely settlement of supplier payments and obtain all required supporting documentation, including receipts and delivery notes, from suppliers. Verify that original documents are present in the coordination office prior to processing any payments.
Assist the Country Supply Manager or Country Logistics Coordinator in executing all procurement tasks in accordance with IMP guidelines, while ensuring the timely upload and accurate archiving of all required documentation within IMS and the finance department.
Provide assistance to the Country Logistics Coordinator in verifying that all supply transactions—both incoming (INBOUND) and outgoing (OUTBOUND)—are accurately recorded in the IMS, while ensuring all supporting documents are uploaded and systematically filed within the system.
In partnership with the Country Logistics Coordinator and the Head of the Field Office, ensures the efficient utilization of the Inventory Management System (IMS) and maintains accurate inventory accounting.
Develop and adhere to the established Procurement Plan while collaborating closely with project personnel to facilitate local purchasing activities.
Prepare and forward all purchase requisitions to the Country Supply Manager for ITB, tenders, and any other procurement activities that cannot be sourced locally.
Proactively engage in discussions with local buyers to finalize terms and ensure mutually beneficial agreements while fostering strong, enduring partnerships with suppliers.
Conduct comprehensive market evaluations and regularly refresh the roster of pre-qualified suppliers.
Revise all supplier records and confirm that every document associated with each supplier has been thoroughly updated in the IMP system.
Collaborate in compiling the monthly logistics report, ensuring its completion and submission by the third day of each month.
Manages inventory levels to ensure optimal stock availability, minimizing excess and shortages while tracking stock movements, conducting regular audits, and maintaining accurate records to support operational efficiency and compliance with company policies.
Plan and oversee the day-to-day operations of Warehouse and Stock Management activities within the project or capital, ensuring adherence to INTERS OS standards, protocols, and procedures.
The responsibilities encompass, though are not strictly limited to, the following tasks:
Physically and administratively overseeing both medical and nonmedical inventory in coordination with the Country Supply Manager and stock owners, this role entails full accountability for the warehouse and all its stored materials.
To maintain optimal inventory levels and prevent disruptions, implement and enforce all essential tools and management protocols aimed at eliminating stock outs, losses (such as expirations or damage from inadequate storage conditions, temperature deviations), and surplus inventory. Conduct routine physical inventory counts to validate stock levels, ensuring records remain current, and track usage patterns closely. Additionally, oversee the cold chain to uphold product integrity and compliance with regulatory standards.
Ensure the integrity and accuracy of data entered into the INTERS OS Inventory Management System (IMS). Maintain responsibility for both digital and physical archives of administrative documentation, ensuring proper organization and accessibility.
Responsible for verifying, documenting, and organizing incoming goods while maintaining an extensive inventory to support diverse projects and departments, including medical supplies, food, spare parts, tools, and equipment.
Ensure meticulous organization, proper storage, and full protection of all items, with clear identification and immediate accessibility—prioritizing cleanliness, security, and ease of retrieval at all times.
The incumbent will oversee the team under their purview by assigning and planning individual tasks, providing daily supervision, and ensuring the quality of their work. They will be responsible for creating the work schedule, as well as organizing and chairing team meetings.
Carry out assigned responsibilities in alignment with the individual’s expertise and as outlined in the official job description.
Facilities and Communications Management encompasses the strategic oversight and operational execution of workplace environments and organizational communication systems. This role involves ensuring the seamless operation of physical spaces, infrastructure, and technological networks while aligning them with business objectives and employee needs. Responsibilities include maintaining facility standards, managing vendor relationships, overseeing security protocols, and implementing communication tools to enhance collaboration and efficiency across the organization.
The responsibility involves overseeing the installation and upkeep of office spaces and guesthouses to maintain them in proper working order and in line with INTERS OS’s minimum standards and brand identity guidelines. Additionally, this role requires the enforcement of established safety and security protocols while conducting regular inspections to evaluate the rehabilitation requirements of the facilities.
Ensure the availability of a robust IT and communications infrastructure and equipment that aligns with INTERS OS software platforms and organizational policies and procedures. This infrastructure must facilitate uninterrupted communication between the capital, field projects, bases, and headquarters, while supporting effective base management. Additionally, verify that all mission staff receive comprehensive training on the proper use of available communication devices, including satellite phones, HF/VHF radios, and computers.
Asset Management involves the strategic oversight and optimization of financial assets to maximize returns and minimize risks for clients or organizations. This role requires proficiency in financial analysis, portfolio management, and regulatory compliance to ensure sound investment decisions. Key responsibilities include conducting thorough market research, developing asset allocation strategies, monitoring performance metrics, and providing detailed reports to stakeholders. Strong analytical skills, attention to detail, and the ability to interpret complex financial data are essential for success in this position.
Responsible for facilitating the procurement, utilization, and upkeep of IT assets, office and project equipment, and communication tools, ensuring all base assets listed in IMP are accurately recorded, assigned unique INTERS OS asset numbers, and properly tagged and logged in adherence to established asset management policies and procedures.
Support the CLC/IT Officer in generating asset reports at the conclusion of each project and ensure the systematic transfer of assets to designated locations in alignment with the Programs department’s directives.
Conduct quarterly audits to verify the accuracy and condition of fixed assets.
As part of our operational strategy, this role focuses on overseeing and optimizing transportation networks to ensure efficient movement of goods and services. The position requires a strong understanding of logistics principles, regulatory compliance, and cost-effective routing strategies. Key responsibilities include coordinating shipments, managing carrier relationships, tracking delivery performance, and implementing process improvements to enhance overall supply chain efficiency. Additionally, the role demands proficiency in transportation management systems (TMS) and data analysis tools to monitor KPIs and identify opportunities for cost savings and service enhancements.
Ensure strict adherence to INTERS OS’ Fleet Management model, movement security protocols, and Brand Identity Manual within the base. Oversee routine inspections and maintenance of all vehicles, guaranteeing they remain in optimal operational condition. Confirm that all fleet units are properly insured and that vehicle-related taxes are paid promptly and in full.
Ensure rigorous tracking of fuel consumption and the accurate completion of vehicle log books, maintenance logs, oil logs, and other fleet documentation by field logistics personnel. Verify that all vehicle-related documentation, including lease agreements, insurance policies, and mechanical inspection records, is meticulously managed by the logistics team.
Oversee the coordination of vehicle movements, meticulously monitoring each trip’s progress, and enforce adherence to established security protocols.
Monitor the Generator’s fuel consumption, Generator logbook, Maintenance log, and oil log diligently to ensure accurate records. Develop and submit a monthly Generator fuel consumption report by the third of each month.
Responsible for overseeing and implementing comprehensive human resources policies and procedures, this role ensures compliance with labor laws while fostering a positive workplace culture. Duties include talent acquisition, employee onboarding, performance management, and benefits administration. Additionally, the position involves handling employee relations, conflict resolution, and workforce planning to support organizational objectives. A strong understanding of HR best practices, labor regulations, and employee engagement strategies is required, along with excellent communication and interpersonal skills. Proficiency in HR management systems and data analysis is also essential for effective decision-making.
The incumbent is tasked with overseeing the activities of contractors and the team reporting to them, ensuring adherence to established protocols and project timelines.
Supervise a team of temporary workers to ensure productivity, adherence to safety protocols, and compliance with established guidelines throughout assigned tasks.
We seek a seasoned professional to drive our Applied Security initiatives, ensuring robust protection of our systems, data, and infrastructure. The ideal candidate will possess extensive expertise in cybersecurity frameworks, threat detection, and risk mitigation strategies, along with hands-on experience implementing security controls and conducting thorough vulnerability assessments. Responsibilities include developing and enforcing security policies, leading incident response efforts, and collaborating with cross-functional teams to integrate security best practices into all operational processes. A strong understanding of compliance standards, such as ISO 27001, NIST, or CIS benchmarks, is essential, as is the ability to communicate complex security concepts clearly to stakeholders at all levels. Experience with cloud security, penetration testing, and security architecture design will be highly advantageous.
Oversee the technical facets of the project’s risk mitigation policy, ensuring robust transport, communication, protection, and identification measures are in place. Develop and refine technical components of the security policy and associated guidelines, as well as evacuation and contingency plans. Additionally, enforce the daily implementation of security protocols and promptly escalate any issues to the CLC and the Head of Field Office for resolution.
The Base Logistics Officer is responsible for establishing and maintaining an optimal environment to ensure the secure exchange of information.
Seeking an experienced professional to join our team, the ideal candidate must possess a minimum of five years in a comparable role, a bachelor’s degree in a relevant field, and proficiency in industry-standard software applications. Strong analytical skills, exceptional communication abilities, and a proven track record of leadership are essential. Responsibilities include overseeing project timelines, collaborating with cross-functional teams, and ensuring adherence to quality standards. The role demands meticulous attention to detail, adaptability in fast-paced environments, and the capacity to mentor junior staff. Proficiency in data analysis and strategic planning is highly desirable, along with a commitment to continuous professional development.
Education and professional background should encompass a relevant degree in a pertinent field, along with a proven track record of experience in the industry. Candidates must possess a minimum of three years of hands-on experience in a comparable role, demonstrating expertise in key responsibilities and industry best practices. Additionally, familiarity with industry-specific tools, technologies, or methodologies is highly desirable. Strong analytical, problem-solving, and communication skills are essential for success in this position.
A tertiary education qualification and formal technical training are essential prerequisites for this role.
Certifications within the relevant field would be advantageous.
Experienced professionals in logistics and/or supply chain management with a minimum of three years of industry practice are encouraged to apply. Candidates should demonstrate a solid background in overseeing the movement, storage, and distribution of goods to ensure efficiency, cost-effectiveness, and timely delivery.
Candidates with prior collaboration with other non-governmental organizations and proficiency in logistics systems and software will be highly regarded.
Mission language proficiency is mandatory. Familiarity with the local working language is highly advantageous.
Computer proficiency in Microsoft Office (Word, Excel) and internet navigation, along with practical experience operating radio equipment, are required.
Service orientation encompasses a dedication to addressing internal and external customer needs promptly and effectively. This role requires a strong commitment to fostering positive relationships through attentive listening, clear communication, and a proactive approach to resolving inquiries. Essential qualifications include excellent interpersonal skills, patience, and the ability to multitask in fast-paced environments. Responsibilities involve consistently delivering high-quality service, anticipating customer concerns, and collaborating with team members to enhance overall satisfaction. A customer-centric mindset and a willingness to adapt to varying demands are critical for success in this position.
Behavioral flexibility is essential for this role, requiring individuals to adapt seamlessly to evolving priorities and shifting circumstances. Candidates must demonstrate the ability to pivot strategies, embrace new methodologies, and remain resilient under fluctuating demands. This position demands proficiency in navigating ambiguity, managing multiple simultaneous tasks, and making informed decisions in dynamic environments. Key traits include open-mindedness, problem-solving agility, and a willingness to challenge assumptions when necessary. The ideal candidate will thrive in fast-paced settings, proactively seeking innovative solutions while maintaining composure and clarity amidst uncertainty.
Results-driven professional with a strong emphasis on quality, ensuring meticulous attention to detail and a commitment to achieving outstanding outcomes. Drives performance through systematic evaluation and continuous improvement, consistently delivering measurable results that align with organizational objectives. Prioritizes precision and excellence to enhance efficiency, effectiveness, and overall success.
Collaborative skills and the ability to work effectively with others are essential for this role. Strong interpersonal skills are required to foster productive relationships within the team. Additionally, the position demands a commitment to open communication and mutual support among colleagues to achieve shared objectives.
Effectively managing stress is essential in maintaining overall well-being and productivity. This role requires the ability to identify sources of stress, implement coping strategies, and foster a balanced work environment. Key responsibilities include recognizing early signs of stress in oneself and others, developing personalized stress-reduction plans, and promoting healthy work-life boundaries. Strong emotional intelligence, resilience, and problem-solving skills are necessary to navigate high-pressure situations and support team members effectively. Additionally, maintaining open communication and seeking continuous self-improvement are vital for long-term success in this position.
Dedication to upholding the core values and mission of INTERS OS is essential for this role.
We seek a candidate with proficiency in technical skills, including software development, systems administration, or data analysis. Applicants must demonstrate hands-on experience with relevant programming languages, frameworks, and tools, such as Python, Java, SQL, or cloud platforms like AWS and Azure. Familiarity with DevOps practices, version control systems (e.g., Git), and troubleshooting methodologies is essential. Strong problem-solving abilities and the capacity to adapt to evolving technologies are also required.
A strong commitment to ethical conduct and a deep understanding of procurement ethics are required.
Demonstrated proficiency in planning and organization, coupled with a strong capacity to consistently meet stringent deadlines.
Qualifications
BA/BSc/HND
Experience Required
3 years
