Job Description
We seek a Procurement Administrator to deliver comprehensive administrative, compliance, and documentation support to our Procurement Department, ensuring seamless operational efficiency and strict adherence to company policies and ISO standards.
The ideal candidate demonstrates meticulous attention to detail, strong organizational abilities, and the capacity to handle documentation management, audit coordination, and vendor compliance initiatives with minimal oversight.
Responsibilities
Maintain and continuously improve procurement policies, standard operating procedures (SOPs), and all departmental documentation to ensure accuracy, compliance, and alignment with organizational objectives.
Coordinate internal and external audit engagements for the Procurement Department and oversee the timely resolution and closure of all audit findings.
Oversee the vendor registration and revalidation processes to maintain the currency and compliance of all supplier documentation.
Collaborate with the Legal Department to establish, manage, and enforce service level agreements (SLAs), contracts, and vendor agreements.
Maintain all records within the Procurement Quality Management System (QMS) in strict adherence to ISO standards.
Develop and sustain a robust document control and archiving framework specifically for procurement records and contracts.
Upon receipt, procurement documents are validated for accuracy and completeness before being promptly distributed to Finance and other pertinent departments for further processing.
Prepare procurement reports, trackers, and dashboards, ensuring their accuracy and up-to-date status.
Coordinate departmental meetings by developing agendas, documenting minutes, and monitoring action items to ensure accountability and follow-through.
The individual will provide comprehensive assistance to the procurement team throughout the entire procurement process, encompassing requisitions, purchase orders, vendor documentation, and supplier correspondence.
Qualifications
A Bachelor’s Degree or Higher National Diploma (HND) in Business Administration, Procurement, Supply Chain Management, Economics, Accounting, or a related discipline is required.
Requires 2 to 4 years of professional experience in procurement administration, supply chain coordination, vendor relations, or a comparable capacity.
Possesses a comprehensive understanding of the entire procurement lifecycle, from initial sourcing through to final delivery and contract closure. Demonstrates familiarity with key stages including vendor selection, negotiation, requisition processing, purchase order management, invoice reconciliation, and supplier relationship oversight. Applies this expertise to ensure cost-effective, compliant, and timely procurement activities across the organization.
Experience in audit support, ISO documentation management, and vendor compliance verification provides a distinct competitive edge.
Proficient in utilizing Microsoft Excel, with a particular emphasis on LOOKUP functions and advanced reporting tools.
Possesses exceptional precision, strong organizational capabilities, and effective written communication skills.
Maintains an exceptional standard of honesty and discretion, consistently handling sensitive information with the utmost professionalism and confidentiality.
Qualified and enthusiastic applicants are encouraged to submit their curriculum vitae to career.cormart@clicktgi.net, ensuring the job title is included in the email subject line.
Or
Interested candidates are encouraged to submit their applications through the online portal. Applications received via the designated website will be reviewed promptly by the hiring team. Online submission ensures efficient processing and expedited consideration of your candidacy.
Qualifications
BA/BSc/HND
Experience Required
2 - 4 years
