To deliver strategic leadership and direction, this position is tasked with driving operational excellence and fostering innovation across the organization. The role entails overseeing key initiatives, ensuring alignment with overarching business objectives, and optimizing resource allocation to enhance performance. Additionally, the individual will collaborate closely with senior stakeholders to refine processes, mitigate risks, and cultivate a culture of accountability and continuous improvement. Qualifications include a proven track record in [specific industry/function], strong analytical and problem-solving capabilities, and exceptional communication skills to engage teams at all levels.
The Senior Officer, Transformation Portfolio Management plays a pivotal role within the Portfolio Management Office (PMO) team.
The incumbent will serve as the PMO business partner for a specific segment of the Transformation Portfolio, overseeing critical portfolio-wide functions such as dashboard creation and reporting, governance facilitation, tool implementation, and document management.
This position spearheads the establishment and implementation of best practices while mentoring Project Managers and Project Leads in utilizing the Transformation Delivery Lifecycle, PMO governance frameworks, and project management tools within their projects.
Principal Accountabilities
Tooling: We are seeking a skilled Tooling Engineer with expertise in designing, developing, and maintaining precision tooling systems to support manufacturing processes. The ideal candidate will have a strong background in CAD/CAM software, a deep understanding of materials science, and proficiency in tool fabrication techniques. Responsibilities include collaborating with cross-functional teams to optimize tooling solutions, ensuring adherence to quality standards, and troubleshooting complex tooling issues. The role requires a Bachelor’s degree in Mechanical Engineering, Manufacturing Engineering, or a related field, along with at least five years of hands-on experience in tooling design and development.
Assist in the training and mentoring of Project Managers and Project Leads to effectively utilize project management tools, ensuring the implementation of industry best practices through these tools.
Oversee the administration and upkeep of project management tools while identifying and executing opportunities to enhance their utilization through continuous improvement initiatives.
Design, develop, and maintain dynamic dashboards and reporting systems to provide stakeholders with actionable insights and real-time data visualization. Create accurate, timely, and visually intuitive reports to support strategic decision-making processes. Ensure data integrity, consistency, and compliance with organizational standards. Collaborate with cross-functional teams to identify reporting needs and deliver solutions that enhance operational efficiency and transparency. Proficient in tools such as Tableau, Power BI, or similar platforms, with strong analytical skills and attention to detail.
Oversee the development, upkeep, and enhancement of PMO dashboards and reporting frameworks at both the project/initiative and portfolio levels, ensuring accurate and timely data presentation. Generate consistent PMO reporting and dashboards to provide stakeholders with clear insights. Collaborate with project teams to design and implement tailored project-specific dashboards and reporting systems. Proactively identify and execute continuous improvement initiatives to optimize PMO processes and reporting efficiency.
Change Request Management involves overseeing and administering all modifications to existing projects or systems to ensure they are properly documented, evaluated, assessed for impact, approved, and implemented in a controlled manner. This role requires meticulous attention to detail, strong analytical skills, and the ability to collaborate effectively with stakeholders to assess the feasibility, risks, and benefits of proposed changes. Responsibilities include maintaining change logs, conducting impact assessments, coordinating with relevant teams for implementation, and ensuring compliance with established procedures and standards. Additionally, the position demands proactive communication to keep all parties informed of change statuses, timelines, and any resulting effects on project scope, schedule, or resources.
To uphold standard change control procedures and conduct thorough impact assessments, develop and maintain comprehensive guidance and best practices for change requests.
Serve as a critical liaison among IT, Transformation Delivery, and PMO to establish unambiguous accountability for fulfilling change requests, monitor the progress of Transformation Delivery and IT change requests along with associated follow-up actions, and escalate issues or facilitate timely decision-making when necessary.
Oversee the organization, storage, retrieval, and archiving of all company documents to ensure compliance with regulatory standards and internal policies. Implement and maintain efficient filing systems, both physical and digital, to streamline document accessibility and retrieval processes. Verify the accuracy, completeness, and security of records while ensuring timely updates and adherence to retention schedules. Train staff on proper document handling procedures and utilize document management software to enhance workflow efficiency and data integrity. Collaborate with cross-functional teams to support audit requirements, legal inquiries, and operational needs through meticulous record-keeping practices.
Oversee the administration and upkeep of all PMO documentation and repositories, including PMO best practices, to ensure content remains meticulously organized and current.
Oversee the consolidation of input from various stakeholders for documentation under the PMO’s purview while driving ongoing enhancements in document management practices.
Portfolio Management encompasses the strategic oversight and administration of investment portfolios to optimize returns while managing risk. This role involves analyzing market trends, evaluating asset performance, and making data-driven decisions to align portfolios with client objectives. Proficiency in financial modeling, asset allocation, and regulatory compliance is essential, along with strong analytical and communication skills. Responsibilities include conducting thorough research, preparing detailed reports, and collaborating with stakeholders to ensure portfolio growth and alignment with long-term financial goals.
Provide assistance to the Head of Transformation Portfolio Management in overseeing portfolio-level operations, such as the administration of the integrated plan and portfolio RAID.
Maintain a comprehensive understanding of critical portfolio-level risks and issues while assisting projects in developing potential scenarios for risk mitigation or issue resolution.
Oversee all communications initiatives and establish robust quality assurance protocols to maintain excellence across all messaging and operational standards. Develop and implement strategic communication plans, ensuring alignment with organizational goals and brand integrity. Monitor and evaluate the effectiveness of communication campaigns, providing data-driven insights to refine strategies. Establish and enforce stringent quality control measures to uphold consistency and accuracy in all external and internal communications. Collaborate with cross-functional teams to integrate quality assurance into every stage of the communication process, from content creation to final delivery. Ensure adherence to regulatory requirements and industry best practices while fostering a culture of continuous improvement in both communication effectiveness and quality standards.
Provide assistance in designing and producing internal communications materials for Transformation Delivery initiatives and PMO efforts. Responsibilities encompass composing newsletters, extracting data from reports and dashboards, and formatting documents to ensure compliance with Save the Children’s branding guidelines.
Execute quality assurance measures and conduct project health evaluations across the portfolio as needed.
Standards & Resourcing is responsible for establishing and maintaining organizational benchmarks, ensuring compliance with industry regulations, and optimizing resource allocation. This role involves developing frameworks to measure performance, identifying gaps in current processes, and recommending strategic improvements. Key responsibilities include overseeing budget management, coordinating procurement activities, and aligning resources with business objectives. Additionally, the position requires collaboration with cross-functional teams to implement best practices and drive operational efficiency.
Support the integration of planning and project management best practices across the portfolio, assist with resourcing management processes where necessary, develop and uphold guidance and best practice standards for planning, risks & issues, and resourcing management, and escalate, intervene, and facilitate decision-making as required.
Orchestrating governance frameworks and cultivating strategic relationships from the core of this role, ensuring alignment with organizational objectives while fostering collaborative partnerships across stakeholders.
Provide assistance in organizing, executing, and conducting follow-up for critical governance forums, including Transformation Steering Groups, while overseeing PMO-led forums like Portfolio Progress Meetings. This role involves developing and maintaining guidance, as well as overseeing all preparation and follow-up activities.
Lead the creation of meticulously prepared stage gate and other approval documents to ensure project excellence. Cultivate and maintain robust, collaborative relationships with key stakeholders throughout the Transformation Delivery portfolio.
Seeking a candidate with a proven track record in the field, demonstrating expertise through relevant work history and specialized proficiencies. The ideal applicant will possess a comprehensive understanding of industry-specific methodologies, tools, and best practices, ensuring efficient and effective performance. Strong analytical capabilities, attention to detail, and the ability to adapt to dynamic environments are essential for success in this role. Additionally, effective communication skills and collaborative aptitude are highly valued to facilitate seamless teamwork and stakeholder engagement.
Essential:
Proficiency in project, program, and portfolio management frameworks, standards, and methodologies is essential.
Professionals should possess substantial experience in a Project Management Office (PMO) capacity, preferably within a program or portfolio management environment.
With expertise in implementing and utilizing project and portfolio management tools, you will also demonstrate a strong track record in supporting tool adoption and promoting industry best practices.
Proactive and solution-oriented, with a strong aptitude for problem-solving and the capacity to discern and enact effective resolutions.
Capable of cultivating robust internal relationships and effectively persuading colleagues.
A proactive and adaptable approach to work, eager to collaborate with colleagues to accomplish shared objectives, while delivering results efficiently without compromising excellence.
Proficient in both written and spoken English, with outstanding communication abilities.
Proficient in utilizing essential Microsoft applications such as MS Project, Excel, PowerPoint, and SharePoint with confidence.
Must deliver high-quality work efficiently within strict time constraints while maintaining meticulous attention to detail.
Maintain composure and a constructive mindset, particularly in high-pressure situations.
Seeking candidates with a minimum of a Bachelor’s degree in a relevant field, along with proven experience in the industry. Strong analytical and problem-solving skills are essential, along with excellent communication and organizational abilities. Proficiency in industry-specific software and tools is required. Knowledge of current regulations and standards is also necessary. Additionally, the ability to work both independently and collaboratively in a team environment is crucial.
Essential:
Professionals should possess a degree-level qualification or demonstrate equivalent practical experience in the relevant field.
Proficiency in a formal project management framework such as PRINCE2 or completion of accredited training programs like APM or PMI, coupled with hands-on leadership experience in applying these methodologies to project execution.
Desirable:
Self-motivated with ability to work autonomously.
Dedication to upholding the mission, vision, and core values of Save the Children is essential.
Proficiency in the non-profit sector, with a particular emphasis on international development initiatives, is required.
Proficiency in a second language, specifically French, Spanish, or Arabic, is required.
Qualifications
BA/BSc/HND
