The Inventory/Store Officer is tasked with managing the organized receipt, storage, issuance, documentation, and reconciliation of all materials, equipment, tools, and consumables housed in X-Force Engineering Limited’s facilities across its construction and infrastructure project sites. This position demands a strong grasp of construction and civil engineering materials to ensure precise identification, quality inspection, and proper storage of all inventory items.
Oversee and execute a comprehensive range of duties and responsibilities integral to the role, ensuring alignment with organizational objectives and operational standards. Engage in strategic planning, project management, and cross-functional collaboration to drive efficiency, innovation, and measurable outcomes. Serve as a key contributor to decision-making processes, providing expert analysis, insights, and recommendations to senior leadership. Maintain meticulous attention to detail in all tasks, adhering to established policies, procedures, and compliance requirements. Foster a culture of accountability, continuous improvement, and professional development within the team. Act as a liaison between departments, stakeholders, and external partners to facilitate seamless communication and coordination. Develop and implement initiatives that enhance productivity, quality, and customer satisfaction while mitigating risks and resolving operational challenges.
The incumbent is responsible for accepting, evaluating, and confirming the accuracy of all incoming materials and equipment by cross-referencing them with purchase orders, delivery documentation, and project-specific requirements, ensuring compliance with quantity, grade, dimensional, and quality benchmarks prior to storage. Any discrepancies or non-compliant items must be identified, rejected, and formally documented in accordance with established procedures.
Leverage a robust understanding of construction and civil engineering materials—such as reinforcement bars (rebar), structural steel sections, cement types, concrete blocks, aggregates, pipes and fittings, formwork, waterproofing materials, mechanical components, and site consumables—to meticulously identify, categorize, and validate all received and issued stock items on a daily basis.
Maintain precise and timely documentation of all stock transactions, including receipts, issuances, returns, and write-offs, by accurately recording them in the inventory management system or stock register on the same day they occur. Ensure that all records remain comprehensive, clear, and fully substantiated by approved supporting documentation at every stage.
Conduct routine stock assessments, including daily spot checks, weekly cycle counts, and comprehensive monthly physical inventories. Reconcile physical counts with system records, promptly investigating and resolving any discrepancies. Report findings and variances to the Procurement Manager without delay.
Monitor critical construction materials to ensure minimum stock levels and reorder points are maintained, promptly submitting material requisitions to the Procurement Manager when inventory reaches the established reorder threshold. This proactive measure helps prevent material shortages that could disrupt site operations or compromise project delivery timelines.
Organize and sustain the store’s immaculate, secure, and systematically structured environment consistently, guaranteeing that all materials are distinctly labeled, accurately classified, stored in their assigned areas, and processed using a First-In, First-Out (FIFO) methodology to mitigate deterioration, waste, or expiration of time-sensitive supplies—including cement, sealants, and adhesives.
Enforce strict store access protocols and verify that all material issuances are accompanied by a fully completed and authorized Material Requisition Note (MRN) prior to releasing any items, thereby maintaining a comprehensive and precise transaction log while preventing unauthorized removal of materials or equipment.
Responsible for identifying, isolating, and documenting any materials that are damaged, deteriorated, or fail to meet quality standards, this role involves promptly notifying the Procurement Manager and Site Engineer while maintaining an accurate Damaged Goods Register. Additionally, the position includes coordinating the return of non-conforming items to suppliers or ensuring their proper disposal, strictly adhering to X-Force Engineering Limited’s established procurement and site management protocols.
Compile and deliver precise weekly and monthly stock reports to the Procurement Manager and Project Manager, documenting current inventory levels by material category, all received and issued materials within the reporting period, slow-moving or obsolete stock items, and any pending purchase orders. Additionally, furnish material cost and stock data to the Finance Department as needed to support project cost tracking and budget reporting.
Ensure strict adherence to all Health, Safety, and Environment (HSE) protocols across the store and materials handling areas, including proper manual handling techniques, correct stacking and storage of heavy construction materials, utilization of required personal protective equipment (PPE), and maintaining unobstructed emergency access routes. Additionally, collaborate with site supervisors and the Finance Department to verify accurate finalization of store-related financial accounts upon project completion.
Seeking candidates with a Bachelor’s degree in Computer Science, Information Technology, or a related field, along with a minimum of three years of experience in software development, system administration, or IT support. Proficiency in programming languages such as Python, Java, or C++ is required, along with experience with databases like SQL or NoSQL. Strong problem-solving skills and the ability to work collaboratively in a team environment are essential. Familiarity with cloud platforms, DevOps practices, or cybersecurity principles is a plus. Excellent communication skills and a commitment to continuous learning are also necessary.
Bachelor’s degree in a relevant discipline or an equivalent combination of education and professional experience is required.
A relevant academic qualification in Supply Chain Management, Business Administration, Civil Engineering Technology, Quantity Surveying, or a comparable field is required.
A recognized professional certification in Supply Chain Management, Stores Management, or Procurement—such as the CAPS Foundation or another CI PMN-accredited qualification—is considered advantageous.
Seeking candidates with relevant professional experience to contribute effectively in their designated roles. Ideal applicants should possess a minimum of three years of hands-on experience in a related field, demonstrating proficiency in core competencies and industry-specific practices. Prior experience in a similar position is preferred, along with a track record of delivering measurable results. Strong problem-solving skills and adaptability to dynamic work environments are essential. Familiarity with relevant tools, methodologies, and industry standards is required to ensure seamless integration and productivity.
Seeking candidates with at least two to four years of practical experience in inventory, stores, or materials management, with a strong preference for those who have direct exposure to the construction, civil engineering, infrastructure development, or related heavy-industry fields.
Possesses hands-on expertise in construction materials, including reinforcement bars, structural steel, cement, aggregates, piping systems and related fittings, formwork components, and other essential civil works consumables, developed through active engagement in on-site or warehouse-based construction operations.
Accomplished in maintaining stock records through manual methods as well as inventory management software or ERP systems is required.
Possesses hands-on experience in executing physical inventory counts, identifying and resolving inventory discrepancies, and compiling comprehensive stock reports for executive assessment.
Requires proven expertise in construction or site operations, with a strong emphasis on health, safety, and environmental (HSE) protocols. Demonstrates a thorough comprehension of proper materials handling and storage procedures to ensure compliance with safety standards.
Qualified candidates who meet the requirements are encouraged to submit their CV via email to recruitment@xforceengineeringlimited.com, with the job title included in the subject line.
Qualifications
BA/BSc/HND
Experience Required
5 years
