About The Role
The position entails assisting the Finance & Administration Manager in maintaining robust financial oversight, ensuring regulatory adherence, managing accounting operations, and coordinating audit activities within the Country Office to optimize resource allocation and ensure prompt reporting. This role demands seamless coordination with the Regional Office Corporate Services Unit and the Country Office Program team.
Orchestrate the full spectrum of duties and obligations central to this position, ensuring seamless execution of core responsibilities. Facilitate critical operations through meticulous planning, precise coordination, and unwavering adherence to established protocols. Demonstrate exceptional proficiency in managing multifaceted tasks while maintaining rigorous attention to detail and fostering collaborative synergy across teams. Prioritize initiatives that align with organizational objectives, driving efficiency and measurable outcomes in every endeavor. Serve as a pivotal contributor to the advancement of strategic goals, leveraging expertise to optimize performance and sustain high standards of operational excellence.
Prepare weekly payment batches, maintain bank records, and generate precise mid-month, month-end, and year-end financial reports for the Country Office.
Prepare monthly reconciliations of bank statements, petty cash records, and related accounts to verify financial accuracy and maintain accountability.
Compile weekly financial transactions in NetSuite (NICOL), encompassing journal entries, accounts payable processing, and manual payment recordings, while maintaining the integrity and completeness of financial documentation.
Conduct monthly General Ledger reconciliations within NICOL to ensure the precision and reliability of financial reporting.
Process operational payment requests, travel authorization requests, and expense reports in strict adherence to established organizational policies and established timelines.
Support Country Office staff in maximizing the efficiency of the Contracts Lifecycle Management (CLM) system and NetSuite ERP (NICOL) through effective utilization and guidance.
Support the Finance & Administration Manager by assisting with annual statutory and internal audits, preparing draft financial statements, compiling audit schedules, and organizing supporting documentation.
Oversee the monthly payroll administration in collaboration with the designated local service provider, ensuring precise processing and timely disbursement of staff salaries while adhering to national labor, tax, and social security regulations.
The ideal candidate must possess a minimum of five years of hands-on experience in a relevant field, coupled with a degree in a related discipline from an accredited institution. Proficiency in industry-standard software and tools is essential, as is the ability to work independently and collaboratively within a team. Strong analytical and problem-solving skills are non-negotiable, alongside superior written and verbal communication abilities. Candidates should demonstrate a proven track record of meeting deadlines consistently and effectively managing multiple priorities. Familiarity with current regulations and best practices within the sector is also required, along with a commitment to continuous learning and professional development.
A bachelor’s degree in Accounting, Economics, or Banking and Finance is required.
A recognized professional certification, such as ICAN or ARCA, is strongly preferred.
We seek candidates with at least five years of accounting experience, including a minimum of three years in an international non-governmental organization.
Proficiency in recognized accounting standards, financial systems, budget and cash flow oversight, and internal controls—particularly within an international framework—is essential.
Requires a strong command of accounting software and financial systems, with a preference for candidates who possess experience using NetSuite.
Possesses a strong command of the Microsoft Office Suite, with particular expertise in Excel.
A solid grasp of database management, financial regulations, budget preparation, financial reporting, and audit procedures is essential.
Proven ability to communicate clearly and build strong working relationships, demonstrating proficiency in interacting with both financial and non-financial colleagues.
Proven capability to thrive within diverse, multicultural teams and collaborate seamlessly across various functional departments.
Exceptional planning, organizational, and analytical skills, coupled with a sharp problem-solving ability, are essential for this role.
Proven track record in mentoring team members, fostering collaboration, and cultivating strong, results-driven professional relationships.
To excel in this role, candidates must demonstrate a robust capacity for independent action, ethical conduct, uncompromising responsibility, and meticulous precision.
Proven track record in mentoring staff, fostering teamwork, and cultivating effective professional relationships is required.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 years
