Job Summary
A highly organized and proactive Procurement Officer is required to oversee local and international sourcing initiatives, cultivate strong supplier relationships, coordinate procurement strategies, and ensure the accuracy of import/export documentation.
The successful candidate must demonstrate proficiency in financial management, negotiation tactics, and analytical expertise, complemented by practical experience in procurement operations across manufacturing, logistics, trading, or supply chain sectors.
The ideal candidate will be responsible for making strategic, cost-efficient purchasing decisions, upholding regulatory standards, evaluating and managing supplier performance, and facilitating procurement processes that are fully aligned with organizational goals.
Oversee and execute critical duties encompassing strategic planning, operational efficiency, and stakeholder collaboration to ensure organizational goals are met. Develop, implement, and monitor initiatives that drive performance improvements, innovation, and sustainable growth while maintaining compliance with industry standards and regulatory requirements. Serve as a pivotal liaison between departments, fostering alignment, communication, and cross-functional synergy to optimize workflows and achieve cohesive outcomes. Analyze data, assess risks, and provide actionable insights to senior leadership to inform decision-making and resource allocation. Lead teams by setting clear objectives, providing mentorship, and evaluating performance to cultivate a high-performing and engaged workforce.
Efficiently source, negotiate, and oversee supplier contracts to ensure optimal value, cost efficiency, and timely delivery of goods and services while maintaining strong supplier relationships. Develop and implement procurement strategies that align with organizational objectives, mitigate risks, and enhance operational performance. Monitor supplier performance through regular evaluations, ensuring compliance with contractual terms, quality standards, and delivery schedules. Collaborate with cross-functional teams to identify procurement needs, streamline processes, and drive continuous improvement in supply chain management. Possess strong analytical skills to assess market trends, supplier capabilities, and cost-saving opportunities.
Sourcing and acquiring materials, equipment, raw goods, and services are essential responsibilities, which may involve engaging with both domestic and global suppliers to fulfill procurement needs.
Identify, assess, and integrate dependable suppliers by evaluating their quality, cost-effectiveness, delivery reliability, and adherence to regulatory standards.
Secure competitive pricing by obtaining and evaluating quotations from suppliers, then analyze and compare these offerings to identify and recommend the most cost-efficient procurement solutions.
To secure the best possible value, engage in discussions regarding pricing, contractual terms, delivery timelines, and payment conditions.
Construct and maintain a comprehensive supplier database while cultivating and strengthening strategic supplier partnerships.
The role involves managing the coordination of import and export operations, ensuring compliance with international trade regulations, and facilitating smooth cross-border transactions. Responsibilities include overseeing documentation, coordinating with customs authorities, and maintaining accurate records of shipments. The position requires strong organizational skills, attention to detail, and proficiency in logistics management systems. Additionally, effective communication with suppliers, freight forwarders, and other stakeholders is essential to resolve any issues promptly and ensure timely delivery of goods.
Facilitate the management of procurement processes encompassing both import and export operations.
Prepare and manage import/export documentation, ensuring all transactions comply with regulatory standards and company policies. This role involves compiling, reviewing, and submitting necessary paperwork for international shipments, such as commercial invoices, packing lists, bills of lading, and customs declarations. Attention to detail is essential to verify accuracy, completeness, and adherence to trade laws, as well as to resolve any discrepancies that may arise during the process. Additionally, coordinate with freight forwarders, customs brokers, and other stakeholders to facilitate smooth clearance of goods across borders.
A preliminary invoice issued to buyers in advance of a shipment or delivery of goods, providing details such as the description, quantity, and value of the items, is known as a Pro forma Invoice. This document is used to confirm the sale terms before the final invoice is generated and serves as a quotation provided to the buyer. It may also be required by customs authorities to determine duties and taxes or to secure import permits.
A Commercial Invoice is a crucial document detailing the specifics of a shipment, including the goods or services provided, their quantities, values, and the parties involved in the transaction. It serves as a formal request for payment and is essential for customs clearance, helping to determine applicable duties and taxes. Accuracy in this document is vital to avoid delays or penalties, as it must align with shipping documents and international trade regulations.
Compile comprehensive packing lists meticulously, ensuring all necessary items are included for various assignments. Verify that supplies are organized, quantities are accurate, and deadlines for packing are strictly adhered to. Collaborate with cross-functional teams to confirm that all required equipment and materials are accounted for before dispatch. Maintain detailed documentation of packed items and promptly address any discrepancies or missing components. Ensure all logistics are handled efficiently to support seamless field operations.
Drafts and prepares Bills of Lading with precision and accuracy, ensuring all details—including shipment specifics, consignee information, and carrier details—are correctly documented. Verifies data against shipping orders, bills of sale, and other relevant documentation to confirm consistency and compliance with regulatory standards. Collaborates closely with logistics teams, freight forwarders, and customs brokers to facilitate seamless cargo movement and resolve any discrepancies promptly. Maintains organized records of all Bill of Lading issuances for auditing and reference purposes.
Issued exclusively for goods exported to designated countries, Certificates of Origin serve as critical documentation attesting to the country of manufacture. These certificates are indispensable for customs clearance, trade agreements’ compliance, and determining applicable tariffs or duties. Typically required by importers or customs authorities, they validate the origin of products, ensuring adherence to international trade regulations and facilitating seamless cross-border transactions.
Responsible for compiling, reviewing, and finalizing Form M documentation to ensure compliance with regulatory standards. Demonstrates proficiency in verifying accuracy, completeness, and adherence to submission deadlines. Collaborates with cross-functional teams to gather necessary data and resolve discrepancies efficiently. Maintains meticulous records and ensures all documentation aligns with organizational policies and external guidelines.
Proficiency in SO NCAP and related certification processes is essential, along with a comprehensive understanding of their requirements and compliance standards. Candidates must demonstrate expertise in navigating these certification frameworks to ensure product conformity with applicable regulations. Experience in preparing documentation, coordinating inspections, and liaising with relevant authorities is highly valued to facilitate smooth certification procedures.
Collaborate with freight forwarders, customs brokers, shipping providers, and regulatory bodies to ensure efficient and timely cargo release.
Oversee the coordination of shipment timelines to guarantee timely arrival of merchandise.
Financial and cost management responsibilities include monitoring and controlling financial resources, preparing and analyzing budgets, and ensuring adherence to fiscal policies. This role requires expertise in financial reporting, cost analysis, and variance assessment to support decision-making processes. Candidates must demonstrate proficiency in financial software and tools, along with strong analytical and communication skills to present findings effectively. Experience in financial planning and analysis, as well as a solid understanding of regulatory compliance, is essential for success in this position.
Prepare procurement budgets, forecasts, and expenditure reports.
Examine procurement costs in conjunction with exchange rate variations, freight expenses, duties, and applicable taxes.
Oversee supplier invoice management and coordinate with the Finance team to facilitate timely payment processing.
Analyze potential cost-saving measures and spearhead initiatives aimed at enhancing procurement efficiency.
Develop comprehensive procurement savings and cost-analysis reports for executive review and strategic decision-making.
Overseeing compliance and managing risk are central to this role, requiring diligent adherence to regulatory standards and the implementation of robust risk mitigation strategies. The position demands a keen eye for detail to identify potential risks, evaluate their impact, and develop appropriate controls to ensure organizational integrity. Proficiency in regulatory frameworks, risk assessment methodologies, and compliance protocols is essential, along with the ability to interpret complex requirements and translate them into actionable policies. Strong analytical skills and a proactive approach are necessary to stay ahead of evolving risks and maintain a secure operational environment.
Guarantee that all procurement processes adhere to established company policies as well as relevant regulatory standards.
Ensure adherence to all applicable regulatory and policy requirements by implementing and monitoring compliance protocols, thereby mitigating risks and maintaining organizational integrity.
The Nigeria Customs Service (NCS) is a federal government agency responsible for the regulation of customs activities, ensuring the efficient and lawful movement of goods across Nigeria’s borders. It plays a pivotal role in trade facilitation, revenue collection, and the enforcement of import and export laws, contributing significantly to national economic growth. The agency collaborates with other government bodies to combat smuggling, illicit trade, and other customs-related offenses while promoting compliance with international trade agreements. Additionally, the NCS provides essential services, including cargo clearance, passenger processing, and trade documentation, to support businesses and travelers. With a workforce of dedicated professionals, the NCS upholds integrity, transparency, and accountability in all its operations.
The Central Bank of Nigeria (CBN), as the apex financial institution in the country, is tasked with formulating and executing monetary policies, ensuring price stability, and promoting a sound financial system. It oversees commercial banks, regulates foreign exchange operations, and acts as the banker to the federal government. Additionally, the CBN plays a pivotal role in fostering economic growth through targeted interventions, managing the country’s foreign reserves, and maintaining the stability of the naira. Through its diverse functions, the CBN seeks to sustain macroeconomic stability while supporting sustainable development in Nigeria.
The Standards Organization of Nigeria (SON) is tasked with establishing, maintaining, and enforcing standards across products, services, and processes to enhance quality, safety, and competitiveness in Nigeria. The organization ensures compliance with national and international benchmarks, promotes industrial growth, and safeguards public health and consumer interests through rigorous certification, inspection, and conformity assessment activities. SON collaborates with government agencies, industry stakeholders, and global bodies to align Nigerian standards with global best practices, fostering sustainable development and economic progress.
The Nigerian Export Promotion Council (NEC) is tasked with facilitating and promoting non-oil exports from Nigeria to enhance foreign exchange earnings and economic diversification. The Council provides support to exporters through capacity-building initiatives, trade facilitation services, and market access opportunities. Its responsibilities include coordinating export promotion programs, conducting research to identify viable export markets, and offering advisory services to businesses seeking to expand internationally. Additionally, the NEC collaborates with government agencies, private sector stakeholders, and international partners to streamline export processes, address trade barriers, and bolster Nigeria’s presence in global markets. To achieve its objectives, the Council employs professionals with expertise in trade policy, export development, marketing, and logistics.
Regulatory bodies pertinent to the position may be identified as additional entities overseeing compliance and operational adherence.
Ensure adherence to contractual obligations and quality benchmarks by vendors and suppliers.
Assess potential procurement risks and develop strategies to mitigate their impact.
Inventory Management and Reporting: Overseeing accurate tracking of stock levels, conducting periodic audits, and maintaining detailed records to ensure data integrity. Generating comprehensive reports on inventory status, discrepancies, and turnover rates to support data-driven decision-making and strategic planning. Analyzing trends to identify inefficiencies, optimize stock levels, and mitigate potential shortages or excess inventory.
Work collaboratively with warehouse and logistics teams to ensure inventory levels remain at optimal levels.
Oversee inventory needs and promptly take necessary procurement measures to ensure adequate supply levels are maintained.
Monitor and evaluate supplier performance metrics and adherence to scheduled delivery timelines to ensure operational efficiency and reliability.
Uphold meticulous documentation of procurement activities and supplier-related records to ensure accuracy and integrity.
Craft monthly procurement reports and assist with both internal and external audits.
Candidates must possess a minimum of a bachelor’s degree in a related field, coupled with at least five years of professional experience in a comparable role. Proficiency in industry-standard software, tools, and methodologies is mandatory, as is the ability to collaborate effectively within cross-functional teams. Strong analytical, problem-solving, and communication skills are essential, along with a demonstrated commitment to continuous learning and professional development. The ideal applicant will exhibit leadership qualities, adaptability in dynamic environments, and a keen eye for detail to ensure project success and organizational growth.
Education: A bachelor’s degree in a relevant field is required, with preference given to candidates holding an advanced degree. Equivalent professional experience may be considered in lieu of formal education, provided it aligns with the position’s core competencies. Proficiency in specialized software, tools, or methodologies pertinent to the role is advantageous. Continuous learning and staying updated with industry trends are expected to maintain expertise.
A bachelor’s degree in Economics, Finance, Accounting, Business Administration, Procurement & Supply Chain Management, or a related discipline is required.
With experience in the field, candidates should possess a proven track record of success in relevant roles, demonstrating expertise and proficiency in key responsibilities. They must meet all specified job requirements, including educational qualifications, technical skills, and industry certifications where applicable. Prior hands-on experience in similar positions is essential, as is the ability to apply knowledge effectively to achieve desired outcomes. Familiarity with industry standards, best practices, and emerging trends is also highly valued to ensure adaptability and innovation in the workplace.
A minimum of three to five years of hands-on experience in procurement is required, with a strong preference for candidates who have worked in manufacturing, logistics, import/export, trading, or supply chain environments.
Demonstrates a strong track record in global procurement, supplier relationship management, and sourcing initiatives.
Professional certifications, while not mandatory, are highly beneficial for candidates seeking to enhance their qualifications.
The Chartered Institute of Procurement and Supply (CAPS) stands as a globally recognized authority in procurement and supply chain management, dedicated to advancing excellence, ethical practices, and professional standards within the field. Offering a comprehensive suite of qualifications, resources, and networking opportunities, CAPS empowers individuals and organizations to enhance their operational efficiency and strategic decision-making. Membership provides access to cutting-edge research, industry insights, and continuous professional development tools, fostering innovation and leadership across the procurement landscape. With a commitment to promoting best practices, CAPS plays a pivotal role in shaping the future of global supply chains.
The Chartered Institute of Purchasing and Supply Management of Nigeria (CIP SMN) is a professional body dedicated to advancing the field of procurement and supply chain management in the country. It offers certification programs, training, and networking opportunities to its members. The institute plays a pivotal role in promoting best practices and ethical standards within the industry. Additionally, it collaborates with government agencies and private sector organizations to enhance professional development and foster industry growth.
Competencies and proficiencies encompass strong analytical thinking, meticulous attention to detail, and robust problem-solving capabilities, all of which are essential for navigating complex scenarios with precision. Proficient communication skills, both written and verbal, facilitate seamless collaboration within cross-functional teams, ensuring clarity and alignment on project objectives. Demonstrated leadership potential is valued, as is the capacity to inspire and guide colleagues toward achieving shared goals. Adaptability in fast-paced environments, coupled with a commitment to continuous learning and professional growth, further strengthens performance. Familiarity with industry-specific tools, software, or methodologies is required, depending on the role’s demands, to execute responsibilities efficiently and effectively.
Possesses comprehensive expertise in procurement methodologies and the complexities of international trade operations.
Demonstrates a solid grasp of import/export documentation and customs regulations.
Expertise in financial analysis, budgeting, and cost-control is essential.
You possess strong negotiation abilities and expertise in contract management.
Demonstrates exceptional proficiency in analytical reasoning and problem-solving methodologies to effectively address complex challenges and drive informed decision-making processes.
Skilled in leveraging Microsoft Excel and ERP/Procurement Management Systems to optimize workflows and enhance operational efficiency.
Proven ability to communicate effectively and manage relationships with stakeholders is essential.
Maintaining a strong sense of integrity, responsibility, and meticulous attention to detail is essential.
Demonstrates strong resilience and efficiency in high-pressure environments while consistently delivering work within required timeframes.
go to method of application
Qualified applicants are invited to submit their curriculum vitae to irecruitglobaltalents@gmail.com, ensuring the email subject line includes the specific job title, such as “Procurement Officer.”
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
