SPIE Services Nigeria Limited is actively seeking Decentralized Purchasing Personnel to enhance its operational team in Nigeria.
Responsibilities will encompass a broad range of duties, including but not limited to conducting thorough research, managing multiple projects simultaneously, and ensuring all tasks are completed within established deadlines. Additionally, the role will require close collaboration with team members to align on objectives, maintaining open communication channels, and providing regular progress updates to stakeholders. The position also demands a keen attention to detail, adherence to company policies, and a commitment to upholding quality standards in all deliverables.
You will be responsible for generating Purchase Requests within the SAP system.
Drafting commitment documentation for entities under $50,000 USD.
To facilitate a fair and transparent competitive bidding process, a Call for Tender (CFT) must be executed with a minimum of three (3) COMPANY-registered vendors before issuing a Purchase Order. This includes developing all necessary commercial, technical, and other relevant documentation for the CFT.
Responsible for accepting and opening tenders in strict adherence to decentralized purchasing procedures.
Initiate and conduct follow-up actions to validate waivers whenever derogation serves as the sole means to secure a Call for Tender commitment.
Professional Rewriting:
All service-related purchase orders valued at USD 50,000 or less require thorough negotiation prior to issuance.
Prepare Call-Off Orders in accordance with requests associated with existing Contracts within UNIS UP.
Accurately and promptly generate the Services Entry Sheet, also known as the Job Progress Certificate (JPC), within UNIS UP to facilitate vendors in submitting their invoices for timely payment processing.
Before initiating any service or work, confirm that the Purchase Order (PO) bears the signatures of both the authorized representative from COMPANY and the vendor representative.
Outside the entity’s standard or recurring services, they will develop proposals to cover these with an Outline Agreement, which may lead to future Call-Off contracts.
Draft the contract award recommendation in strict compliance with established decentralized purchasing protocols to ensure alignment with organizational procurement standards.
Ensure all contractual documentation is meticulously organized, securely archived, and promptly uploaded to the PO in UNIS UP to facilitate easy reference and audit compliance.
The role encompasses the oversight and implementation of Health, Safety, and Environmental (HSE) protocols to ensure compliance with regulatory standards and organizational policies. Responsibilities include identifying potential hazards, conducting risk assessments, and developing mitigation strategies to safeguard personnel and assets. Additionally, the position requires the preparation and maintenance of HSE documentation, performing regular inspections, and delivering safety training to employees. The incumbent will also investigate incidents, recommend corrective actions, and ensure adherence to environmental sustainability practices. Strong attention to detail, analytical skills, and a commitment to fostering a culture of safety are essential for success in this role.
Ensure ongoing adherence to all H3SE Company regulations, established procedures, written instructions, and relevant legal requirements at all times.
Implement appropriate precautions to mitigate imminent threats, prioritizing safety for individuals and facilities. Exercise vigilance as required to ensure the prevention of harm to personnel and property.
Engage proactively in H3SE meetings, training programs, and drills while collaborating effectively in the implementation of H3SE plans.
We are seeking a highly skilled and detail-oriented individual to join our team as a Services Personnel. The ideal candidate will possess exceptional communication skills and a strong commitment to delivering outstanding customer service. Responsibilities include addressing client inquiries, resolving issues promptly, and maintaining accurate records of service interactions. Proficiency in using customer relationship management systems and a solid understanding of service protocols are essential requirements for this role. Additionally, the candidate should demonstrate the ability to work efficiently in a fast-paced environment while maintaining a professional and courteous demeanor.
A bachelor’s degree in Engineering, Management, or Social Science is required.
Professional affiliation with recognized supply chain and operations bodies would be advantageous.
Requires strong expertise in Microsoft Office Suite applications, including Word, Excel, and PowerPoint.
A minimum of five years of professional experience in contract management and procurement is required.
Effective negotiation, both internally and externally, demands exceptional communication and analytical abilities.
Individuals with a strong aptitude for rapid skill acquisition and training in SAP/R3, SAP reporting tools, and e-sourcing platforms will be highly preferred.
Excellent interpersonal skills, a friendly and approachable demeanor, and the ability to anticipate needs, analyze situations, and synthesize information are essential.
We welcome applications submitted through the designated application method. Kindly adhere to the specified procedure when submitting your application to ensure full consideration. Ensure all required materials are included as part of your submission. Follow any additional instructions provided to streamline the evaluation process.
To commence the application process, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND
